Transcript here - SLIM Applications

LL NAVIGATOR™
An innovative way to access Livelink®
SLIM Applications BV
Livelink is a registered trademark of OpenText Corporation
LL Navigator is a trademark of SLIM Applications BV
AGENDA
• Introduction Livelink
• LL Navigator
• Demo
• Pros and Cons
• Use cases
• Planned functionality
• Questions
• Technical information
INTRODUCTION LIVELINK
• Advanced Document Management capabilities:
- Different types of objects (e.g. documents, folders, projects, ..)
- Versioning
- Metadata (Categories/attributes)
- Compound documents
- Granular permissions
• Livelink has an hierarchical structure
- Enterprise workspace with folders/projects/compound documents
- Nesting allows for creation of deep structures
INTRODUCTION LIVELINK 2
Livelink Access:
• Browser (Internet Explorer®, Chrome®, FireFox®, ...)
• Livelink Explorer (Office 2007)
• Windows Explorer (requires Livelink WebDAV module)
• Client-side solutions (based on Livelink API)
• LL Navigator
Internet Explorer is a registered trademark of Microsoft Corporation in the United States and other countries
Chrome is a registered trademark of Google Inc
Firefox is a registered trademark of Mozilla Foundation
LL NAVIGATOR
Key capabilities:
• Access Livelink using familiar “Windows Explorer” interface in a
browser
• Core functionality (add documents/folders, delete multiple items)
• Extended functionality (upload/download multiple documents, drag
and drop, add versions, extract email metadata, ..)
• Support for Livelink metadata
• Performance (e.g. typically 60 % less network traffic, parallel
uploads, caching, ...)
DEMO
• Getting started
• Navigate Livelink
• Add / delete items
• Upload folders/files (and drag & drop)
• Upload msg files
• Download files
• Email support
• Move / Copy (within Livelink)
• Favourites
DEMO – GETTING STARTED
Select option from
Enterprise menu
DEMO – NAVIGATING LIVELINK
Display Personal
Workspace,
Enterprise Workspace
and Favourites
DEMO – ADD ITEMS
Add new items or
delete multiple
items
DEMO – DELETE ITEMS
Select one or more
items in multiple
locations
DEMO – UPLOAD ITEMS
• Choose files
• Drag and Drop (DnD) into drop area
• Drag and Drop (DnD) into LL Navigator tree
DEMO – UPLOAD “CHOOSE FILES”
Click “Choose
Files” and then
select multiple files
DEMO – UPLOAD “CHOOSE FILES” 2
Click Upload to start uploading of the selected files or folders
DEMO – UPLOAD “CHOOSE FILES” 3
Overall progress bar
Progress per item
DEMO – “DND TO DROP AREA”
Drag folders/ files for uploading
DEMO – DND INTO LL NAVIGATOR TREE
Drag folders/files for direct uploading into the Navigation tree
DEMO – DOWNLOAD FILES
Click “Download”
to download one
or more files
DEMO – FAVOURITES
Use Add Favourite to create a new favourite
Easy access to nested content using Favourites
DEMO – EMAIL SUPPORT
Place cursor above icon
Automatic
extraction email
metadata
Email preview
DEMO – MOVE
Drag multiple items within Livelink
Standard Livelink
move form
DEMO – COPY
• Press SHIFT, CTRL or ALT to copy instead of move
LL NAVIGATOR - PROS
• User experience:
- “Windows Explorer” like interface for Livelink using a browser
- Minimal user training
- “Ribbon” with contextual instructions
- Easily switch to standard Livelink view
• Performance:
- Faster than standard browsing
- Reduces network load (typically 60 %) for common operations
- Caching (e.g. Folder structure(s), favourites, ..)
- Parallel processes for uploading and downloading (default 6x)
- Pre-emptive checking if documents / folders exist
LL NAVIGATOR – PROS 2
• Functionality:
- Core functionality (e.g. add document/folder/compound document)
- Upload multiple documents
- Download multiple documents (from different locations in Livelink)
- Support for metadata
- Delete items (in different locations)
- Drag and drop files
- Drag and drop folder structures (only Chrome)
- Move / Copy items within Livelink
- Add versions to existing documents
LL NAVIGATOR – PROS 3
• Functionality:
- Favourites (using existing Livelink Favourites)
- Last Location
- Office Integration (requires extension for Chrome)
- Create E-mail folders
- Automatic extraction of email metadata from msg files
- Preview emails in Livelink
LL NAVIGATOR – PROS 4
• Deployment:
- No server-side installs
- No extra load on the Livelink servers
- No client-side installs
- Supports multiple Livelink versions (versions 9.7.0, 9.7.1)
- Single HTML file (180 kB) per Livelink instance
- No dependency on Operating Systems / Office versions
- Suitable for extranet users
- Allows throttling (e.g. maximum file size 250 MB, maximum
volume of set 500 MB, maximum number of concurrent threads)
- Configure settings per instance
- Available on 64-bit clients
LL NAVIGATOR – PROS 5
• Security:
- Adopt Livelink permissions
- Supports Single Sign On and Livelink authentication
- Uses browser settings for file download location
LL NAVIGATOR – CONS
• Different interface for Livelink
• Current version supports Chrome and Internet Explorer 10 and 11
(Internet Explorer 8 and 9 have a reduced set of functionalities)
• Office integration on Chrome requires Livelink Office Editor ActiveX +
IE Tab extension for Chrome
• No direct drag and drop from Outlook to Livelink (requires intermediate
step using desktop)
• Only 1st 1000 items within a container (e.g. Folder) are listed
LL NAVIGATOR – CONS 2
• Permissions checked after making request (like Windows Explorer)
• Duplicate file transfers across network when using integrated windows
authentication and Chrome (does not affect IE10+)
• Email metadata can only be extracted for msg files up to 5 MB
(the email itself is completely uploaded)
LL NAVIGATOR – USE CASES
• Replacement Livelink Explorer
• Replacement Livelink WebDAV
• Continue use of legacy Livelink versions with recent Operating System
/ Office versions (e.g. access Livelink 9.7.0 from a 64-bit Win 7 client)
• Provide rich Livelink functionality for extranet users without making
Livelink Explorer or Livelink WebDAV available
• Improve performance for users with constrained network conditions
PLANNED FUNCTIONALITY
• Download folder structures from Livelink to desktop (Chrome only)
• Support for Content Server 10.0 and 10.5
• Increased thresholds for Internet Explorer
SUMMARY
• Browser based tool to access Livelink content using
“Windows Explorer” like interface
• Core and extended functionality
• Designed for performance
• Easy to deploy
“An innovative way to access Livelink”
QUESTIONS
• ...
MISCELLANEOUS
• Select range of items
• Delete multiple items using keyboard “Delete” button
• Special characters in downloaded files automatically removed
• Focus on display area LL Navigator or standard Livelink
• Upload emails to Livelink:
1. drag email(s) from Outlook to desktop
2. drag email(s) from desktop to LL Navigator
(email metadata is automatically extracted)
• Caters for Unicode names
TECHNICAL INFORMATION
• Technology used
• Browser dependency
• Network characteristics
• XMLExport limit
• Livelink Explorer / Livelink WebDAV / LL Navigator
• Software requirements
• Hardware requirements
• Livelink / Livelink Explorer Support Lifecycle
• Office integration through Livelink Office Editor ActiveX
TECHNOLOGY USED
• AJAX (JavaScript, XMLHTTP, XSLT, ..)
• HTML5
• XML Export interface of Livelink
Works transparent with:
• Network optimisation techniques (e.g. Riverbed WAN appliances)
• Load balancers
• Authentication protocols (NTLM, Kerberos, Livelink authentication)
BROWSER DEPENDENCY
Functionality
Chrome
IE10/IE11
IE8/IE9
LL Navigator tree



Core functionality (e.g. Add Document / folder, delete items, ...)



Drag and Drop files



Drag and Drop folders (incl. files)



Move / Copy items within Livelink



Upload multiple files



Download multiple files



Metadata (Categories and Attributes)



Switch to standard Livelink view



Favourites



Add versions



Microsoft Office integration through Livelink Office Editor (ActiveX)



Last Location (in Livelink)



Extract email metadata (msg)



NETWORK CHARACTERISTICS
kB received
Activity
Livelink 9.7.0 Livelink Explorer LL Navigator (reduction to LL970)
Create new folder
111 kB
82 kB
60 kB (46 %)
Add 100 kB document
113 kB
35 kB
53 kB (53 %)
Delete document
114 kB
19 kB
19 kB (83 %)
Browse folder 2 items
52 kB
4 kB
3 kB (94 %)
Browse folder 10 items 85 kB
9 kB
11 kB (87 %)
NETWORK CHARACTERISTICS 2
Folder structure with:
-18 files
- 4 folders
- size 10MB
Tested on same client, same network conditions against
a vanilla Livelink 9.7.0 instance (configured with NTLM)
with no other users
Activity
Elapse time in s
# requests
LL Navigator
16
81x
Livelink Explorer
40
75x
Livelink WebDAV
66
165x
1000 ITEM XML EXPORT LIMIT
A
B
C
D
E
1 2 3 1000 1001
a b c
d e
xy
Items in red are skipped due to the
1000 item XML Export limit
Warning is shown when a container contains 1000 or more items
Mitigate by increasing the limit (per server) or by splitting content across multiple containers
Functionality
Livelink Explorer
Livelink WebDAV
LL Navigator
Client-install
Yes 
No 
No 
Server-install
Yes 
Yes 
No 
Drag and drop files
Yes 
Yes 
Yes 
Drag and drop folder structures
Yes 
Yes 
Yes  (Chrome only)
Copy / Move within Livelink
Yes 
Yes 
Yes 
Document versions
Yes 
No 
Yes 
Compound Documents
Yes 
No 
Yes 
Custom objects (e.g. Email folder) Yes 
No 
Yes 
Extract email metadata (msg)
Yes 
No 
Yes 
Microsoft Office integration
Yes 
Yes 
Yes  for IE10 and IE11, Partial  for Chrome (free extension)
Microsoft Outlook integration
Yes 
Yes 
Partial  requires 2 steps
Metadata
Yes 
Partial  (only via browser)
Yes 
Implementation
Complex 
Complex 
Simple 
Security risks
Moderate 
Moderate 
None 
Limits on uploads
Yes 
None 
Yes 
Performance
Moderate 
Moderate 
High 
x64 clients
No 
Yes 
Yes 
FUNCTIONALITY MATRIX
SOFTWARE REQUIREMENTS
Browser (version)
Client OS
Comments
Chrome (26+)
Vista / Win 7 / Win 8
IE11
Win 7 SP1+ / Win 8.1 / Win 8.1 RT
IE10
Win 7 SP1+ / Win 8
IE9
Vista SP2+ / Win 7
Strongly reduced functionality
IE8
XP SP2+SP3 / Vista / Win 7
Strongly reduced functionality
Note:
FireFox 25 and Safari 7 also support HTML5 but have not been tested.
Mac and Linux requirements have not been tested
HARDWARE REQUIREMENTS
Component
Chrome (26+)
IE10+
Processor
Intel Pentium 4 or later
1 GHz x86 or x64
Disk space
N/A
N/A
RAM (for LL Navigator)
1024 MB
1024 MB
Note:
Mac and Linux clients have not been tested
LIVELINK SUPPORT LIFECYCLE
Product Version
Release Date
Sustaining Maintenance*
Content Server 10.5
December 2013
December 2016
Content Server 10.0
September 2010
June 2015
Livelink 9.7.1
December 2007
September 2013
Livelink 9.7.0
December 2006
April 2012
Livelink 9.6.x
May 2006
July 2008
* Sustaining Maintenance: the core development team is redirected to other work and no new
services packs and patches are released for general use. Product defects and enhancement
requests may still be reported, but work by the core development team on these issues will be
discontinued. Migration to a Current Maintenance version may be required
LIVELINK EXPLORER SUPPORT LIFECYCLE
Product Version
Release Date
Enterprise Connect 10.5.1 June 2014
Enterprise Connect 10.5
December 2013
Sustaining Maintenance
June 2017
December 2016
Enterprise Connect 10.3.1 June 2013
December 2014
Enterprise Connect 10.2.3 December 2012
June 2014
Enterprise Connect 10.1.0 March 2011
September 2012
Enterprise Connect 10.0.0 August 2010
March 2012
Livelink Explorer 4.8.6
December 2009
June 2012
Livelink Explorer 4.8.5
January 2009
June 2011
Livelink Explorer 4.8.3
May 2008
July 2010
Livelink Explorer 4.8.2
December 2007
November 2009
Livelink Explorer 4.8.1
May 2007
June 2009
OFFICE INTEGRATION
Requirements:
Chrome
IE
Livelink Office Editor ActiveX
Yes
Yes
Install IE Tab extension
Yes
N/A
Create rule in IE Tab
Yes
N/A
IE Tab extention is a free extension and can be installed on
locked down machines
OFFICE INTEGRATION 2
How does it work on Chrome:
• LL Navigator checks if the extension is present. If so, it
displays the edit link for Office documents
• User clicks on edit link and a separate
tab is opened
• Office application starts with the
selected file
OFFICE INTEGRATION 3
How does it work:
• User modifies Office file and closes Office tool
• LL Navigator checks if the document is still reserved. If so,
it allows the user to unreserve
the document
SLIM Applications
[email protected]