Transcript gfebs dcps - APAN Community SharePoint
GFEBS/DCPS Training CSR Conference Sept 2014 Anna Yocom - ASA (FM&C)
HR Mini-Master (HRMM)
• • • • •
GFEBS is the system of record for employee’s LOA and sends LOA to DCPS LOA is used for both payroll posting and labor time tracking postings in GFEBS HR Data: DCPDS -> ACPERS -> GFEBS HRMM
– –
ACPERS provides daily feed with new employees and HR updates Uses SSN as point of reference GFEBS Roles
– – –
HR Master Data Maintainer – HR use, has PII, no LOA edits Payroll Corrections Processor – RMO use, no PII, makes LOA edits Same/Different End Users depending on organizational structure/job duties T-codes PA20/PA30/PA40
Importance of Correct LOA Data
•
Recording the correct LOA in GFEBS and sending to DCPS has a direct impact on the Army’s financial records
•
Payroll errors due to incorrect/missing lines of accounting are causing Unmatched Disbursements
– –
Tracked at senior Army levels, Shown as part of UMD reports by DFAS and IDOC reports from GFEBS
DCPS Payroll Errors as of 08/18/2014
The DCPS Summary and Detailed Reports are now available via ECC T-Codes:
ZSCM_DCPS_ERR_SUMRPT
and
ZSCM_DCPS_ERR_DTLRPT
Correct LOA in HRMM
PA30
Reprocess via the Error Extension
ZSCM_DCPS_ERROR DCPS Payroll errors contribute directly to UMD’s. Emphasis should be to have ALL errors corrected by Month End.
Note (6/5/14):
The T-Code used to generate this report (ZSCM_DCPS_ERR_SUMRPT) was updated with the upload of a new UIC Crosswalk file.
4 5/1/2020
Most Common DCPS Errors
•
Message 501 - No Employee Record Exists in GFEBS for this Employee
–
Corrective Action: Create an Employee Record for the employee in GFEBS via PA30 or Upload Extension, Reprocess the error in the error extension
–
ACPERS data will locate new record based on SSN
•
Message 502 - A Valid LOA is Missing from the Employee Record in GFEBS
–
Corrective Action: Create an LOA record on the employee master record inclusive of the PPED on the DCPS Type 4 tab of the Error Extension, Reprocess the error in the error extension
•
Message 503 – Treasury info from DCPS File does not match Fund from Employee Master
–
Corrective Action: 1.
Change the Fund on LOA to match the fund or Basic Symbol DCPS disbursed for the PPED of the error, 2.
3.
4.
Reprocess the error in the error extension If the value in DCPS was incorrect, a follow on Cost Transfer (FB50) is required to move the costs to the correct Fund in GFEBS Ensure LOA in GFEBS is correct and send to DCPS as needed
5
HRMM LOA updates – helpful info
• •
DCPS Transmit indicator - Data will be transmitted to DCPS as current LOA data
–
3 options when saving:
o
Y, N, Blank
o
Blank also sends to DCPS!!
Best practice to reduce additional errors – ensure always enter Y or N before saving!!
Under review for an FY15 change Ensure timely updates:
– –
Inbound/Outbound employees LOA updates must be entered and sent to DCPS by the 1
st Monday following the end of the pay period
o
Ex. PPED 6 Sept updated in GEFBS NLT 8 Sept
CSR Reports - Help Prevent Errors
•
CSRs generate bi-weekly reports in DCPS to identify new employees and organizational changes and communicate this information to their supported Resource Management Office to ensure that the appropriate updates are made to the accounting information
•
P6644R01 New Organization Report
–
Used to correct defaulted data on organization records
•
P6656R01 Employing Activity/Organization Change Report
–
Serves as notification to the CSR to update employee level accounting information
Accounting information will be obtained from the Resource Management Office
FY14 YEC Dates
•
Last Payroll posting to GFEBS:
Database ZFA/OMA CP1/ZKA Last PP in FY14 6-Sep-14 20-Sep-14 GFEBS Processing start/end dates Sep 16 - 17 Sep 24 - 24 Accruals through 30 SEP 14 17 days 7 days Latest Dates to be included in next LOI update •
All DCPS errors to be cleared NLT: COB 25 Sept
•
P1 FMZs adjusted NLT: 2359 EDT 26 Sept
– –
Ex. Overtime, Awards, Student Loan Repayment Program Additional instructions in FY14 LOI Annex F8
FY LOA Rollover
• • • •
DCPS vs. GFEBS treatment One Year vs. Multi-Year Funds Exclude from FY Rollover Indicator on LOA tab in HRMM User actions…
Point of Contact
•
Anna Yocom
–
Office of the Deputy Assistant Secretary of the Army for Financial Operations - Financial Operations Oversight Division
– –
703-601-4190
Questions?? / Discussion
BACKUP
Helpful Links
• • •
IMCOM DCPS Errors Page:
–
https://www.us.army.mil/suite/files/10394533 Errors and HRMM - Help Guides) (folder: DCPS Functional Processes Calendar (FY14 link):
–
https://www.us.army.mil/suite/doc/41418630 FY14 YE Letter of Instruction:
–
https://www.us.army.mil/suite/files/29931696
Command POC List
Command Name
AFRICOM AMC ANC
Name Teresa Jones Sherry S. Love Primary HQ level POC for PAYROLL (i.e. DCPS items) e-mail phone number [email protected]
Name (256) 450-6612 Kathryn Vanscoy (703) 614-0534 Lily Hum Secondary HQs level POC for PAYROLL (i.e. DCPS items) e-mail [email protected]
phone number (803) 885-8017 Mary F. Hansen [email protected]
Name DCPS CSR
(optional - otherwise will contact the Payroll POCs)
e-mail (256) 450-7687 (703) 614-0957 Suzan Shofner (Group 0033 Ft. Jackson, SC), Lawrence Blaise Mendy (Weisbaden, GM), Anthony Miller (Tony) (Ft. (803) 885-8959 Bragg, NC) [email protected], [email protected], [email protected]
phone number (803)751-4914, 4906117053123, (910)907 4736
ARCENT ARCYBER ASB (A39AA) ASC ATEC CIDC EUCOM EUSA FORSCOM IMCOM INSCOM JIEDDO MDW MEDCOM MEPCOM (A39BB) NATO NETCOM NGB OA22
Marilyn Zinky, Kemmerlin, Christie Mary Cutts Sara Bernier Mark Gaydos Dennis Kilpatrick Cauffman, Tracy L.
Glenda Rippel Shannon Tabbert Tom Fournier [email protected] [email protected]
Pat Fields John Fetherston Glenda Hudson Tonya Thompson [email protected]
Diane Gregory [email protected]
Peter Devlin [email protected] Kimberly Echtenacher [email protected]
(502) 626-0318 Jane Alder (703) 805-9610 (443) 861-9851 (571) 305-4081 Kevin Wisener [email protected]
DSN (314) 430 7566 Van Duyne, Blanca R. [email protected]
(910) 570-6826 Naomi Simmons (210) 466-0782 Terri Cass (703) 428-5639 Joseph Henry (703) 604-2936 Pamela Lewis (202) 685-3258 David Rivera (210) 295-2898 Daniel Garrido (847) 688-3680 ext.7306 Cheryl Steurbaut (520) 538-6241 Linda Terres (703) 545-1127 [email protected]
(502) 626-0165 (571) 305-4088 DSN (314) 430 7171 Beland, Sherry J.
(910) 570-5811 (210) 466-0779 (703) 428-4454 Angela Jackson (703) 601-3091 (202) 685-3378 Donna Belk-Stafford (210) 295-2889 (847) 688-3680 ext.7314
(520) 538-0878 Kenneth Ellingson [email protected]
DSN (314) 430 4420 (703) 428-5600 (703) 696-0275 (520) 533-7056
OCAR OTJAG SMDC SOCOM SOUTHCOM TRADOC USACE USARAF USARC USAREUR USARNORTH USARPAC USARSOUTH USASOC USFK USMA
Patrick Wozniak Jeffrey Hedrick [email protected]
(703) 806-7431 (256) 955-5079 Charlotte Berry [email protected]
Francisco Pacheco Sheila Lane (256) 955-1411 Omega Tyson Ms. Andria Duboise [email protected]
SFC Vincent Emerson [email protected]
Annette Epperson [email protected]
Powell, Timothy Chasta Penny Mary Pharris Larry Ursell [email protected]
Amy Domantay Paul Minarovic Rosaline Baxter Shin, Aelee Donna Boyle [email protected]
(305) 437-0799 No Secondary POC Liz Sellers (757) 501-6766 Tami Henderson (402) 995-2881 Michael Brandon DSN (314) 634 8161 Heidi Lattuca (910) 570-9031 DSN (314) 337-3881 Krystal Baranoski (210) 221-2566 Clinton Tribble (808) 438-6045 Kimberly Ahn (210) 295-6656 Bill Maner (910) 432-8031 Deborah Aue (315) 723-3509 Choe, Un Ae (845) 938-6147; DSN: 688 Ryan Peters [email protected] [email protected]
(757) 501-6764 (757) 501-6775 (901) 873-9006 DSN (314) 634-5027 Collins, Chanell Shelly Eddy DSN (314) 537-8092 (210) 221-2888 (808) 438-1789 Kimberly Ahn (210) 295-6010 (910) 432-5649 Tony Miller (315) 723-3510 (845) 938-6565; DSN: 688 BRYAN FOX francisco.j.pachecogonzalez.mil@m ail.mil, [email protected]
(703) 806-7663, (703) 806 7664 [email protected]
(256) 955-1118 chanell.e.collins2.civ.mail.mil
BFOX.FOX @US.ARMY.MIL
DSN (314) 337-3121 (608) 388-3994 (808) 438-1789 (910) 907-4736 (845) 938-6107/7677; DSN 688
GFEBS Line of Accounting
• • • •
Fund – appropriation, Years of Availability, Supplemental Appropriation ID, Fund Type and Fiscal Year. A Limit Code is required for certain appropriations. A typical OMA Fund is 202010D14.
Functional Area – first 6 characters of the AMSCO and the 4-digit MDEP. A typical OMA Functional Area is 131079QDPW.
Cost Center – represents the organizational unit, e.g., Directorate, Division, Branch, Brigade, Company, Schoolhouse, Clinic. Cost Centers can be “smart-coded” such as 2ABM0001 or numeric such as 40001525.
Activity Type – 5 character number that represents the employee’s pay system, job series and grade. GS-1035 11 for Public Affairs Specialist = Activity Type 11970