Transcript Norms & Expectations - Medical Student Resources
C
LASS OF
2013
R
ESIDENCY
A
PPLICATION
M
ATCHING
P
ROCESS
&
December 12, 2011
W
HAT
’
S ON THE
A
GENDA
?
Checking-in (Meredith & Jason)
Norms & Expectations Timeline
Elements of the Application (Jason)
Letters of Recommendation CV/Personal Statement MSPE
The Winter Break Assignment (Jason) Demystifying the Process (Meredith)
Competitiveness LODs & AOA
Q&A and Survey (The SAO and MSC)
N
ORMS AND
E
XPECTATIONS
N ORMS & E XPECTATIONS : O UR P LEDGE TO Y OU !
Increase Knowledge Decrease Anxiety Identify Resources
N ORMS Y OUR & E XPECTATIONS P LEDGE TO U S AND : Y OUR C LASSMATES !
Self
Needs Timelines Anxiety Needs Timelines Anxiety
Class
N
ORMS AND
E
XPECTATIONS
:
E
E
TIQUETTE
Know *who* to email Do your homework and let the recipient know you did it Allow at least a full 24 hours for response time Calling to follow-up (after 24 hours) is preferable to another email Should always contain a salutation
Dear Dr. xxxx (make sure titles are correct)
Should always contain a professional closing
Thank you very much! Sincerely, xxxxxx
Should include your contact information use BOL email address (NOT [email protected]
)
N
ORMS AND
P
HONE
E
E
XPECTATIONS
TIQUETTE
:
Before you call…
Research the correct contact person to call Place call during business hours if possible and allow 24 hours for a returned call If calling the East Coast, call 3 hours earlier Introduce yourself (first and last name) along the purpose of your call
Tip: Change your voicemail message so that it states your full name and sounds like a “work” voicemail—the SAO and programs will not leave detailed messages if not sure who they’ve reached
T
IMELINE
T
IMELINE
T
HE
B
ASICS
February 1st
Finalize and submit your Unique Characteristics essay at this site: http://www.medstudent.ucla.edu/mspequestionnaire/
March-April
Apply to Away Electives Select College & Submit Year 4 Schedule
June- September
Take CPX Exam Residency Bootcamp College Foundations MSPE Mtgs w/ Deans Sub-I’s/Electives
September
Review and sign off on MSPE Submit Application on ERAS
October 1 st
MSPE released nationwide (previously was November 1 st )
R
ESOURCES
:
C
ONTACT
I
NFORMATION DGSOM Student Affairs Staff Mainline 310.206.0434
http://www.medstudent.ucla.edu/current/student_affairs.cfm
UCLA Staff/Faculty Directory www.mednet.ucla.edu
Useful for mailing addresses and titles Paging Directory www.mednet.ucla.edu
Use alpha paging (as opposed to numeric) whenever possible and include your last name
A
PPLICATION
E
LEMENTS Extra Curious? Check Out “Roadmap to Residency: From Application to the Match and Beyond” 2nd Edition (PDF)
L
ETTERS OF
R
ECOMMENDATION
L
ETTERS OF
R
ECOMMENDATION
O
VERVIEW
Who: What : When: Where:
Faculty (MD or PhD) Knows you well Is well-known 4 LORs total (1 from Yr. 3) Medicine or Surgery Any with LOD Ask in Yr. 3 and follow-up in Yr. 4 LORs are sent to the SAO and stored until you need them
O
BTAINING AN
L
OGISTICS
LOR:
1.
Whenever possible, ask in person and ask in advance
Allow at least 4 weeks for them to write-let them know your deadlines/timelines
2.
Ask if they can write a strong letter of recommendation on your behalf.
3.
Best to provide Letter Writer with your CV, Personal Statement (rough draft), and with signed waiver form Waiver is found here: http://www.medstudent.ucla.edu/offices/sao/academic-career/documents/lorcoverus.pdf
S
PECIAL
LORS:
C
HAIRS
L
ETTERS
Who typically needs a Chair’s Letter?
Internal Medicine Ob/Gyn Pediatrics Orthopaedics
Anyone applying to preliminary medicine or transitional medicine programs
Who writes them?
http://www.medstudent.ucla.edu/current/year4/documents/chairlettercontactlist_000.pdf
Form can be found here: http://www.medstudent.ucla.edu/offices/sao/academic-career/documents/chairsletter.pdf
LOR
S FROM
C
LASS OF
2010
T
HE
CV
https://www.aamc.org/download/139512/data/worksheet.pdf
CV
O
VERVIEW Who: What : CV specifically for the Match Relevant information from medical school that encompasses the following: Education Work Research Volunteer https://www.aamc.org/download/139512/data/worksheet.pdf
When: Where: For use throughout Yr. 3/Yr. 4 Submit to mentors/letter writers Use content to populate ERAS Submit for AOA consideration
T
HE
P
ERSONAL
S
TATEMENT
P
ERSONAL
S
TATEMENT
O
VERVIEW
Who: What : When: Where:
1 page written statement for application Statement of purpose every applicant writes when applying to programs For use throughout Yr. 3/Yr. 4 Drafting/editing begins now Submit to mentors/letter writers Upload to ERAS
I DEAL P ERSONAL S TATEMENT & CV T IMELINE February/March
Aim to have a first draft of the personal statement and CV for your letter writers. Have your peers and family members give input on this draft.
July
Attend optional brainstorming workshop with Jason & Meredith.
July/August
Have a mentor from your chosen specialty read your updated CV and personal statement then schedule a one-on-one appointment with the GSRC.
http://gsrc.ucla.edu/gwc/
T
HE
M
EDICAL
P
ERFORMANCE
S
TUDENT
E
VALUATION
(MSPE)
Extra Curious?
https://www.aamc.org/download/139542/data/mspe.pdf
MSPE
O
VERVIEW Who: What : When: Where: Drafted by you, compiled by SAO, finalized by Dr. Parker or Dr. Calmes Performance Evaluation Unique Characteristic Academic History Years 1 & 2 Core Clerkship Evaluations Elective Evaluations Summary Draft of UC due in February Meetings with Deans in summer Part of application to residency Used for licensure Use for future application to fellowship
S
TUFF
Y
OU
D
ON
’
T
N
EED TO
W
ORRY
A
BOUT MSPE Appointments w/ Dr. Parker and Dr. Calmes We will email you (in no particular order) Don’t worry! Everyone’s MSPE is released nationally on the same day, regardless of when it was completed.
Senior Photos Free and taken during College Foundations Automatically uploaded to ERAS LORs SAO will email you when they arrive Scanned automatically into ERAS You can verify they are in ERAS on www.myeras.com
Transcript The SAO will upload it to ERAS 9/15
If you need it before then, just email [email protected]
and he will upload an unofficial one
Y
OUR
W
INTER
B
REAK
A
SSIGNMENT MSPE Questionnaire Unique Characteristics Section CV Link: http://www.medstudent.ucla.edu/mspequestionnaire/ You can save your progress and re-edit before final submission All info is kept confidential and used in you MSPE unique characteristics section Complete by February 1
MSPE Q
UESTIONNAIRE Unique Characteristics Childhood High School College Work Experience Medical School Plans for the Future Outside Interests Summary
D EMYSTIFYING “C OMPETITIVENESS ” WITH
A CCURATE D ATA
AND
R ELIABLE A DVISING
Everything else?
taken with a grain of salt…
A
DJECTIVES
, R
ANKINGS
, L
ETTERS OF
D
ISTINCTION
,
AND
AOA
Adjectives
DGSOM does
not
use a legend to link adjectives to performance (i.e. “superior=top 1%) but some schools do
Rankings
DGSOM is a true pass/fail school. There is not mention of ranking in the MSPE.
LODs
Harder to get than is commonly perceived to come soon.
actual numbers
AOA
The formula is not released because the Delta Chapter (not the school) sets it every year but…no scores from Years 1 & 2 or shelf exams are used.
A
CCURATE
D
ATA
NRMP:
“ CHARTING OUTCOMES IN THE MATCH ”
Twelve measures
are incorporated in this report, including number of contiguous ranks, distinct specialties ranked, USMLE Step 1 and Step 2 CK scores, number of research experiences, publications, work and volunteer experiences, percent of applicants with AOA membership, and graduate degrees. Measures are calculated for all applicants and for each specialty. www.nrmp.org
“C HARTING O UTCOMES IN THE M ATCH ”
S
TATISTICS BY
S
PECIALTY
“C HARTING O UTCOMES IN THE M ATCH ”
USMLE S
TEP
1 S
CORES
“C HARTING O UTCOMES IN THE M ATCH ”
USMLE S
TEP
2 S
CORES
“C HARTING O UTCOMES IN THE M ATCH ”
USMLE S
TEP
1 S
CORES
R ELIABLE A DVISING
N ITTY G RITTY F ACTS ?
T HE SAO & Y OUR D EANS
How
How
How
How
to fill out your application to prepare for an interview many programs to apply to to rank programs
R ELIABLE A DVISING
S
PECIALTY
S
PECIFICS
C
OLLEGE
C
HAIR
& M
ENTORS
Which
Which
Which
Which
LORs/PS to include programs to consider interviews to accept programs to rank
W
ORDS OF
W
ISDOM
: G
ET THE FACTS Know who/what to trust Utilize official data Ask us if you need help!