Transcript What did I miss at the Grant Workshop 2014

Grant Preparation and Management
Wendy G. Harris,
Director of Budget and Resource Planning
Illinois Mathematics Funding
 Currently:
– 72 external grants (47 NSF; 17 Simons Foundation, 1 NSA,
1 Air Force, 1 via UPenn, 1 Actuarial Foundation, 1 ONR, 1
NASA, 1 Sloan Foundation, 1 Society of Actuaries)
– 16 internal grants (14 Research Board, 2 Public
Engagement)
– 60 faculty, postdocs, emeritus, graduate students, other
academics
External grants: Math
FY
Submissions
Funded
Hit Rate
07
40
20
50%
08
55
18
32%
09
62
26
42%
10
44
13
29%
11
60 (+1 withdrawn)
26
43%
12
63 (+4 withdrawn)
26
41%
13
54 (+1 withdrawn)
18
33%
14
54 (+5 withdrawn)
14
26% (2 pending)
Recent External Grants: Math
FY13
Funded
Unfunded
Withdrawn
NSF
10
26
0
Simons
7
3
1
NSA
0
5
0
McDonnell
0
1
0
Actuarial Fdn
1
0
0
ONR
0
1
0
FY14
Funded
Unfunded
Withdrawn
Pending
NSF
10
24
1
1
Simons
3
5
1
0
NSA
1
8
0
0
Burroughs
0
1
0
0
AFOSR
0
0
0
1
Getting started
 Find funding opportunities and deadlines
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Department website: http://www.math.illinois.edu/Businessoffice/
Grant Forward: http://www.grantforward.com/index
Federal Government: http://www.grants.gov
Campus Research Board (faculty):
http://crb.research.illinois.edu/
– Scholars’ Travel Fund (faculty, lecturers):
http://research.illinois.edu/stf/
– Fellowships/grants (grad students):
http://www.grad.uiuc.edu/funding-jobs
Getting started
 Sample Deadlines (due to Wendy)
– September 10: NSF Focused Research Groups
– September 23: Simons Foundation Fellow; Simons Targeted
Grants in the Mathematical Modeling of Living Systems
– September 30: NSF Analysis, Combinatorics, and
Foundations (including conferences)
– October 2: NSF Algebra/Number Theory
– October 6: NSF Research Training Groups
– October 7: National Security Agency
– October 23: Simons Foundation Collaborations in
Mathematics and the Physical Sciences; Simons Targeted
Grants to Institutes
Getting started
 Deadlines that do not go through Wendy
– September 3: Scholars Travel
– October 15: MSRI Hot Topics Workshop, MSRI PD
Research Fellowships, NSF Mathematical Sciences PD
Research Fellowships
– October 22: Campus Research Board
– October 30: NSF Graduate Research Fellowship Program
– December 1: MSRI PD Fellow, PD Fellow Member,
Research Member, MSRI Research Professor Member
External funding
 Review the guidelines
– Eligibility:
– NSA: Algebra, No. Theory, Discrete Math,
Probability; citizen or permanent resident; PIs,
PDs, and RAs must be citizens or permanent
residents
– NSA: Young Investigators: up to 10 years after
PhD
– NSF: REU, REGs, Grad Research Fellow,
Postdoctoral Research fellow: funding for
citizens or permanent residents
– NSF Postdoctoral Research Fellow: PhD less
than 2 years ago
External funding, cont’d
– Margins, font, font size, page limits
– Budget restrictions
– Special attachments to include
– Special formatting
– See step by step guides on Business Office
website
– Budget/budget justification: Wendy Harris
– Content: your mentor, other faculty, and your
program officer
Typical content: external funding
 Stick to the guidelines (margins, pages, font size,
font, etc.)
 Summary
 Description
 Biographical sketch
 Current and pending grants
 Facilities and Resources
 Budget
 Budget justification
NSF changes
 Summary:
– Broader impact/intellectual merit
http://www.nsf.gov/pubs/gpg/broaderimpacts.pdf
– 3rd person; understandable by lay reader; cut and paste into 3
sections
 Proposal: section: broader impacts of project, results from
prior NSF support (including intellectual merit and broader
impacts)
 Biography: “products”; specific requirements for who to
include as collaborators; certain format
 Budget: ‘partial’ computers may be allowed
 Data management plan
NSF: Data Management Plan
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Supplementary document-under 2 pages
Types of data to be produced
Standards for data/metadata format
Policies for access/sharing of data
Policies for re-use, re-distribution and production of
derivatives
 Plans for archiving
 **Can state that no plan is needed, but justify why
The NSF budget
 PI salary (up to 2 mos summer)
 Research assistants (2, 4.5, 9, or 11 months at
25%+)
 Research Experience for Undergraduates (REUs)
 Benefits (6.19% to 39.14%)
 Tuition remission (64%)
 Services/collaborator travel
 Foreign and domestic (including Canada) travel
 Participant costs for conferences
 Equipment
 Facilities and administration costs (58.6%) on all
except tuition and participant costs
Keep in mind…
 Nearly impossible to justify:
– Supplies
– Printers
– Computers (but this is changing)
 Cannot fund:
– Books
– Meals with visitors
 Budget justification:
– What will student do?
– Who might you invite here?
– Where might you travel?
Example NSF budget (1 year)
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2 mos salary @ $6,000/mo: $12,000
50% RA 9 mos @ $2,171/mo: $19,539
benefits: $5,906
tuition remission (64% RA): $12,505
collaborator travel: $1,000
domestic travel: $1,000
foreign travel: $2,000
Indirect costs (58.6%): $24,287
TOTAL: $78,237
NSF Terminology
 Renewal: “additional funding for a support period
subsequent to that provided by a standard or
continuing grant”
– Talk to program officer first
– Include human-resources development of those on grant
within Results from Prior NSF Support
– Treated as a new grant
 Continuation: optional additional funding that was
noted in award documents; received based on
progress/funds/timely annual report
NSF Terminology
 Target date: proposals may be accepted after this,
but you may miss a panel
 Deadline date: will not be reviewed after this date
 Window: period in which proposals will be accepted,
with final date being a deadline
I treat all as deadlines!!
NSA (due Oct 8)
 Young Investigator:
– $20,000 per year for two years
– If $6,000/mo salary:
 2 mos salary, no student, no travel
 1.25 mos salary, 1 mos 50% RA, $4,000 travel
 1 mos salary, 1.5 mos 50% RA, $4,000 travel, $1,200 computer
 Standard Grant:
– $40,000 for one year
– If $8,000/mo salary and $6,000/mo PD:
 1 mos salary, 1.66 mos RA, $2000 equipment/supplies,
$4,000 travel
 1 mos salary, 1 mos PD salary, 1 mos RA, $1,920 travel
 Also funding for conferences, workshops, REUs
Simons Foundation:
Targeted Grants in the Mathematical Modeling
of Living Systems (NEW!)
 “foster a culture of theory-experiment collaboration
similar to that prevailing in the physical sciences by
supporting the development of mathematical models
that explain classes of experimental results and
suggest new directions for experiment, as well as
research aimed at testing theoretical ideas and
expanding their reach.”
 Up to $200,000 per year for 3 years
 Letter of intent due September 30
Simons Collaborations in Mathematics and the
Physical Sciences (LOI due Oct 31)
 “should address a mathematical or theoretical topic of
fundamental scientific importance, where a significant
new development creates a novel area for
exploration or provides a new direction for progress
in an established field.”
 broad area of mathematics, theoretical physics, and
theoretical computer science
 Up to $2,500,000 per year for four years
Simons Collaboration (Jan 26)
 Purpose: increase collaborative contacts
 Eligibility: tenured, tenure track, professor emeritus;
active research/publications; cannot hold grant of over
$3,000/yr that allows travel; no citizenship requirements
 Funding: $7,000 per year for 5 years
– $5,000 for PI: travel, computers, computer support, supplies,
books
– $1,000 for department: “enhance research atmosphere”;
– $1,000 indirect costs
Submitting
 Most submitted online
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https://www.fastlane.nsf.gov/fastlane.jsp
www.grants.gov
http://pjm.math.berkeley.edu/nsa-ams/
https://proposalcentral.altum.com
Complete a week before agency deadline due to routing:
 PI and department signatures
 Sent to UIUC Grants and Contracts
 Revisions/corrections
 Submission to funding agency
Got it!
 Forward letter to Wendy
 Adjusting the budget
– Revise budget
– Impact statement
– Abstract (to NSF)
 Review the agreement: reporting, citation in publications,
foreign travel limitations
 Fund set up
Grant management
 Funded incrementally or all at once
 Know policies for spending money:
– See guidelines at
http://www.math.illinois.edu/Businessoffice/
– Questionable: books, computers, supplies
– Plan ahead: foreign travel (NSA; US Carriers)
– Unallowable: your own meal when eating with a visitor
– Ask for help in advance:
 We pay for flights, conference registration,
visitor flights, visitor hotels
 Reimbursing foreign visitors
Grant management, cont’d
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Read your statements
Expenditure confirmations
Reporting
Rebudgeting
Extension requests
Internal Grants: Campus Research Board
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Due Oct 22, Jan 21, Mar 11
full-time tenured and tenure track faculty
Focus on new directions in your research
$30,000 limit
Also $10,000 Seed Funding Award
Submit online
No Math review needed-see RA salaries
online
 Peer reviewed
Scholars’ Travel
 Due early each month (Sept 3, Oct 1)
 full-time tenured or tenure-track faculty, full-time
lecturers
 Support for conferences where you will present
 CAN have an external grant
 Must plan in advance
 Amounts are predetermined: $350-$1,050
domestic; $850-$1,950 international
 Apply online; no department review
 Provide your letter with reimbursement request
Questions?