Symposia, Workshops and Publications

2012 Officers’ Training Workshop Mary Mikolajewski Kathy Dernoga 1

Symposia and Workshops

   Held with technical committee meetings, or occasionally independently 17 symposia and 16 workshops in 2012 Over 2,000 attendees

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Symposia - Examples

 Series: • E35 Pesticide Formulations • B10 Zirconium in the Nuclear Industry • C01 Masonry  One-Event Topics • C01/C09 Symposium on Geopolymer Binder Systems

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Workshops - Examples

 Workshops generally address standards needs more directly: • E60- Workshop on Green Meeting Standards • E50- Workshop on Standard E1527

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Terminology

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Symposia and Workshops

technical info exchange

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Both offer forums for 

Symposia

- Formal planning with stricter timetable, peer-reviewed papers 

Workshops and Seminars

strict, papers may or may not be submitted for peer review - Planning and timing less

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Symposia

 Benefits  Event Proposal  Executive subcommittee involvement  Symposium chairman’s responsibilities  Keys to a successful event and publication

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 Exchange of technical information  Papers published in an STP Publication  Standards  New activity or new subcommittee

Benefits

 New industry trends/needs  Networking  New members  Awareness of ASTM

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Event Proposal

 Complete the form: • (Tentative ) event title • Event date/location • Estimated attendance • Objectives • Publication Selection

Executive Subcommittee Involvement

 Approve proposal  Approve/select chairman – STP editor  Approve date/location  Determine if registration fee is required  Include event/publication status to future agendas

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Symposium Chairman’s Responsibilities

 Communicate with staff (complete the Proposal)  Follow time schedule and procedures  Utilize co-chairman  Provide info for call for papers  Review abstracts  Develop technical program  Select peer reviewers  Follow peer review/publication deadlines

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Keys to Successful Event and Publication

 Topic selection  Effective chairman  Manageable project  Time schedule

Workshops

 Compared to Symposia: • Time Schedule -- more flexible • Publication -- not required, but encouraged

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Workshops

 Executive Subcommittee Involvement: • Approve event Proposal • Determine topic need • Determine logistics • Approve/select event chairman • Communicate with ASTM staff • Approve fee, if appropriate

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Workshops

 Workshop Chair’s Responsibilities: • Complete the Event Proposal • Communicate with staff • Adhere to time schedule and procedures • Develop description of event and technical program

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ASTM Website

Symposia and Workshops Web Page: www.astm.org/SYMPOSIA  •

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Access “Symposia and Workshops” on the navigation bar Future ASTM Symposia and Workshops • Search Past ASTM Symposia

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Contact Information

Symposia and Workshops Presenter: Mary Mikolajewski Email: [email protected]

Telephone: Fax: Symposia and Workshops web page: 610-832-9678 610-832-7045 www.astm.org/SYMPOSIA

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Publication Plans 17

 Publish symposia papers in an STP (Selected Technical Papers) book in print and e-book • A minimum of 10 papers is required  Publish workshop papers in an ASTM journal

STP (Selected Technical Papers)

 Submit abstracts to with final program  Invitations will be sent to the lead author with a link to our paper submittal database  Hosted by Thomson-Reuters ScholarOne

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Role of Symposium Chair - STP Editor

 Recommend 2 reviewers per paper (not yourself)  Consider each review comment and recommend action  Approve final papers  Assist in expediting the process

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Role of Committee on Publications (COP)

 Select COP member for each STP  Assist in expediting publication and ensure that COP policies are followed  Determine status of papers rejected by reviewers  Assist the symposium chairman

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21 Role of the Author

 Transfer copyright  Obtain permission for material from other sources  Provide complete references  Follow ASTM and publication industry standards  Meet deadlines

Role of the ASTM Staff 22

 Manage papers through peer review  Expedite publication  Ensure a professional and cordial relationships  Follow COP and publication industry standards

Peer Review Process

 Invitations will be sent to each reviewer  If accepted, the link to the paper with instructions will be sent to the reviewer  Reviewer comments are vetted with the symposium chairman

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Revision 24

 All reviewers’ comments are sent to the author  Symposium chairman can include additional comments for author  Symposium chairman will approve the revised paper for inclusion in the STP.

Controversial or Rejected Material 25

 If any reviewer rejects a paper the COP member assigned to the STP will be included in the final decision to • Accept the paper with revisions • Require additional revisions or provide clarification • Reject the paper

Publication

 Symposium chairman will approve the final order of papers.

 Provide an Overview for the STP  Approve the cover design

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Post Publication 27

 ASTM will submit STP to Thomson Reuters Conference Index in Web of Science  Market the STP  Include STP e-book in ASTM’s Digital Library

28 Workshop papers

 Presenters may submit a full technical paper to any of the ASTM journals  All journals are listed at www.astm.org/journals  All peer reviewed and included in the ASTM Digital Library.

29 Contact Information Publications

 Kathy Dernoga  [email protected]

 610-832-9617