Transcript Preparing Copy Catalogers for RDA

Preparing Copy Catalogers
for RDA
Irina Kandarasheva
&
Mark Wilson
Columbia University Libraries
April 6, 2011
Intended audience
Managers of Technical Services
departments
 Supervisors of copy catalogers
 Acquisitions librarians
 Copy catalogers
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Topics addressed
Identifying RDA records
 Additional features of RDA records
 Institutional decisions
 Technical issues
 Hybrid environment
 Policy issues
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Topics not addressed
FRBR & FRAD
 Using the RDA Toolkit
 How to create RDA records
 Non-book formats
 Impact on authority processes
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US RDA test and resulting
hybrid environment
RDA test – October 1 to December 31,
2010
 January 1-March 31, 2011 – evaluating the
test results and surveys
 Decision of the national libraries?
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The hot topic
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During testing, RDA was echoing down corridors
and filling inboxes…and it still is
Fortunate to have a team of professional
catalogers currently “booked up” on RDA
Implications for a department focused on high
volume acquisitions and copy cataloging unclear
Informative meetings and test participation a plus
Webinars and presentations very helpful
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The Good News
RDA was built on the foundations of
AACR2 ; it began as AACR3
 Instructions are largely modified from its
AACR2 precedents
 RDA is an improved, concise and
meaningful name
 Its extensibility means longevity
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AACR2 to RDA changes in
terminology
heading
authorized access point
 author, composer, etc.
creator
 main entry
preferred title +
authorized access point for creator if
appropriate
 physical description
carrier
description
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Clues to recognizing RDA records
Fixed Fields
 040 $e rda
 New 3xx fields
 Lack of familiar abbreviations
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Descriptive cataloging form
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040 $e rda
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New 3xx fields
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New 3XX fields
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336 – Content Type (cartographic image,
notated music ,sounds, still image, text)
337 – Media Type (audio, microform, video,
unmediated)
338 – Carrier Type (audio cassette, computer
disc, microfilm reel, filmstrip, card, sheet,
volume)
336-338 replace GMD, all three are repeatable
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Extent vs. carrier
Lack of familiar abbreviations
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Additional new RDA elements
important for copy catalogers
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Capitalization
Relationship qualifiers
Typos, errors
“Rule of three” no longer applied
Parallel titles
Statement of responsibility
Place of publication, publisher information
Date, copyright date
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Capitalization
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Relationship designators
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Relationship designators for persons, families
and corporate bodies associated with a work
(author, artist, compiler, photographer, director,
issuing body, producer)
Relationship designators associated with an
expression (illustrator, editor, performer,
translator)
Relationship designators associated with a
manifestation (book designer, engraver, printer)
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Examples of relationship designators
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Typos, errors
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Rule of “three” gone
Parallel titles
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Statement of responsibility
Examples of publication place,
publisher name
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Examples of date and copyright
date
Technical issues: system
preparation
Tag tables
 OCLC Technical Bulletin 258
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http://www.oclc.org/support/documentation/worldcat/tb/258/258.pdf
LC MARC Site http://www.loc.gov/marc/
 Field definitions & validation
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Updating tag tables a Voyager example
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Additional subfields
336 ; 337 ; 338
$6 - Linkage (NR)
$8 - Field link and sequence number (R)
http://www.loc.gov/marc/bibliographic/bd3xx.html
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Updated with linking fields
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Additional new 3xx fields
380 Form of Work
 381 Other Distinguishing Characteristics of
Work or Expression
 382 Medium of Performance
 383 Numeric Designation of Musical Work
 384 Key
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Field definition additions
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RDA field definitions in context
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RDA field definitions in context
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Authority Record Changes
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Technical Bulletin 258
p. 16
Authority Record Changes
Do not implement authority changes until NACO
testing is complete
Name Authority Cooperative (NACO) participants should not
implement any of the Authority record changes until OCLC
announces that implementation and testing by all NACO nodes is
complete.
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A hybrid environment:
vendor services & the catalog
Records enter the catalog from a variety of
sources
 Automated processes preclude detailed
scrutiny and quality control, but they’re a
good thing.
 RDA implementation will be in phases, as
Institutions and vendors make transition
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GMD vs carrier/media types
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Vendor CIP: keyword = “p. cm.”
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RDA CIP from vendor
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Impact on procedures
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040: add $dNNC
050: If the publication date in the call number is incorrect, correct it in the 050 field.
100: check to be sure that the author in the 100 field is listed
first on the title page if there is more than one author.
If a different author is listed first on the title page, replace
the name in the 100 field with the author listed first on
the title page and also make the necessary change to the 245 $c (see below).
245: make any necessary adjustments to the title and statement(s) of
responsibility in order to match the book in hand. Pay particular
attention to subtitles and the order in which multiple authors are listed.
260: adjust the date in $c to match the book in hand, if necessary.
300: add the physical description to the 300. If the book has
complicated or irregular paging, consult a supervisor. Describe
all illustrative matter as ill. Measure the height of the book in
centimeters, rounding up to the next whole centimeter, e.g. 26 cm.,
not 25.1 cm. Delete any volumes held by the Library of Congress recorded
between angled brackets.
Examples:
300:
300:
300:
300:
: $a xxi, 120 p. : $b ill. ; $c 23 cm.
: $a 2 v. ; $c 23 cm.
: $a 321 leaves ; $c 24 cm.
: $a v. ; $c 25 cm.
CIP completion
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Variant edition instructions
1. Accept or modify choice/form of main entry present on record depending on the situation.
* if the record has a 1xx as the main entry and the author in 1xx is also the first author named
on the title page of the book in hand, use the same 1xx
* if the edition in hand has a different first author from the record found, change 1xx to
whichever author is named first on the title page of the book in hand, adjust 7xx if necessary
* if the record has 245 main entry, use 245 as main entry for the book in hand.
* If first author named on t.p. is same as 7xx on the record, accept 7xx on record.
* If first named author on t.p. is different from 7xx on record, change 7xx to match first author
on t.p.
2. Edit or add (if necessary) 1xx, 245, 250, 260, 300, 4xx/8xx, 7xx as required by book in hand.
3. Accept description/punctuation as is -- do not upgrade it.
4. Review notes area, paying special attention to reproduction and contents notes; delete notes
not applicable to book in hand.
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RDA Copy Cataloging at Columbia
(for the time being)
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Accept RDA records found in WorldCat as any
other full level cataloging (RDA is not a parallel
record!)
Don’t revise RDA records according to AACR2
even though some of changes may look like
typos or mistakes, ask questions about
unfamiliar fields and features
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What should copy catalogers
know?
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Be able to identify an RDA record in WorldCat
and local databases
Be familiar with RDA basic terminology
Recognize significant differences between
AACR2 and RDA
Be curious and ask questions about new and
unfamiliar fields in the MARC record or features
of RDA
What should Technical Services
managers know?
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Familiarize themselves with FRBR and FRAD
terminology
View as many webcasts/webinars/presentations on RDA
as possible
Network with colleagues from peer institutions
Communicate changes to public services librarians
Work with IT and systems librarians to implement
needed technical changes
Consult with vendors and consortia as needed
Be prepared to make implementation decisions
Be ready to modify/write local documentation
Potential local policy issues
Policy on accepting RDA records in
general
 Documentation and training
 Accept certain RDA elements?
 Authorities issues
 Adjusting macros and global changes
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Bibliography
Oliver, Chris. Introducing RDA. A guide to the basics. Chicago,
ALA, 2010.
 Library of Congress Documentation for the RDA test:
http://www.loc.gov/catdir/cpso/RDAtest/rdatest.html
 Joint Steering Committee for development of RDA:
http www.rda-jsc.org/index.html
 FRBR bibliography:
http://archive.ifla.org/VII/s13/wgfrbr/FRBR_bibliography.pdf
 OCLC Technical bulletin #258:
http://www.oclc.org/support/documentation/worldcat/tb/258/258.pdf
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