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Resumes Part II:
Formats
FORMAT OPTIONS
Resume organizational style:
Chronological
Functional
Combination
Resume Sections: choice, order, format
Traditional (paper) vs. scannable by ATS
(electronic)
Individual “problems” to accommodate
DISCLAIMER: U.S. PREFERENCES
Today we are discussing resume styles that are
preferred in the United States. These same
suggestions may not apply, even for Englishspeaking countries like Australia & the UK.
In some countries, a resume = CV (Curriculum
Vitae)
In the US, resumes are acceptable to applying
to most businesses. CVs are used for
academic and research positions, especially
for applicants with PhDs (for MA/MS, depends
on employer field).
CHRONOLOGICAL RESUME
Most common layout, and usually
preferred/expected by employers
Ordered by time, usually in a reverse
chronological order
Most recent experience first, oldest
experience last
Variations in order of sections, but each
section still organized by date
Note for CVs: sometimes presented in
forward chronological order (this is a
personal, departmental, or job field
preference)
SAMPLE: CHRONOLOGICAL
FUNCTIONAL RESUME
Least popular with businesses
Organized by function areas and
accomplishments within those areas
Does not link skills/tasks to specific
position held
Minimizes or omits specific work history
Good for career changes, large gaps
in time without work or school
Targeted to specific job and shows how
your background can be reimagined to fit a
new career
SAMPLE: FUNCTIONAL
COMBINATION RESUME
Combines chronological and
functional formats
Benefits of both styles
Has function based organization
first, then brief work history
Good option when your past work
history does not clearly fit the
requirements of a particular
position, but you have
transferrable skills
SAMPLE: COMBINATION FORMAT
OUR RECOMMENDATION
Tailor your resume to your background
and the specific job
Consider format based on job goals,
needs & the basic standards for all
resumes
Choose variations for key sections
based on your needs
The ordering of sections is governed by
what is most important when applying
to that specific position
REQUIRED RESUME SECTIONS
All resumes must have your:
Contact information
Education
Work History/Experience
OTHER SECTIONS
You will also probably include:
Objective
Skills or Summary of
Qualifications (in list or narrative
style)
OPTIONAL SECTIONS
Consider adding these if they apply to
you and they support your objective:
Activities
Leadership
Special Projects (class or club)
Community Service
Travel (study abroad/volunteering)
Presentations/Publications/Poster
Sessions
Awards (not financial)
GPA (if asked, or in engineering)
ORDER OF SECTIONS
Top to bottom, left to right in order of
importance:
Contact information must be 1st
Objective is 2nd
Education is 3rd (if you are a student now, a
recent graduate, your degree is related to your
job search, or your degree/school is important
to the employer)
Skills or Summary next, but only if you have
strong skills (if not, can be moved lower)
Experience
Additional sections come last
FORMAT OF SECTIONS
See Career Resource Manual
for options
Most are about personal and/or
industry preference
Mixing and matching is fine
ONLINE & ELECTRONIC RESUMES
For many online resume submissions use a
PDF
For example:
Craigslist
Email
You may use an electronic resume for:
Employer website application systems
Job Boards
Monster
Simply Hired
Indeed
Agcareers
Social media
LinkedIn (profile and PDF)
APPLICANT TRACKING SYSTEM [ATS]
A software application that scans for key
words in resume to determine eligibility
ATS used by:
Large job search sites (e.g. Monster.com
or Indeed.com)
Large (and sometimes medium)
employers who use online application
submission systems
“SCANNABLE” RESUMES & ATS
Save resume as plain text or text file
(not .doc or .pdf file)
Cannot handle formats that include:
Underlining or lines
Bold, italics
Tabs, columns, centering
Only use:
Hyphens or dashes
Simple symbols (above numbers on keyboard)
Space bar to indent
60 characters per line
11-12 point font
Save and send it to yourself to check format
KEY WORD SEARCHES
Key words = important words often
found in the job description
Key words are basis of ATS/electronic
searches
ATS searches for nouns
Traditional resumes prioritize verbs
Key words may focus on:
Skills
Tools
Education
Location
SCANNABLE SAMPLE
GENERAL TIPS
Consistency is rule #1
Make sure style and size of font are consistent—use only
one style
If you use CAPS or Bold or Underline or Italics for
headings, be consistent throughout
Spell check and have a 2nd good proofreader look it over
Vegetarian vs. Veterinarian, There vs. Their vs. They’re,
Fish vs. Fishes, Redding, CA vs. Reading, CA)
Tense matters – use past tense for all verbs except
current position
Print out variations and see how they look
Mistakes on resume = employer thinking you are careless,
sloppy, a poor writer, or don’t have attention to detail
GENERAL TIPS
Formatting can be manipulated to put
emphasis on your strengths
Skills summaries help highlight your
abilities in a noticeable way
Option: break your “Experience”
section into “Relevant” and “Other” to
get older but more critical to the job
items towards the top
Not sure what to write? Look up the
position on O*NET (onetonline.org)
and use that as a starting place
NEED MORE HELP?
Bring a printed version of your
resume to:
Resume Review on Wednesday
(tomorrow) from 1:00-3:30pm
Sign in at ICC Reception Desk, 2nd floor
of South Hall
Drop-in, first come first served basis
Summer Drop-in Hours at the ICC
Keep in mind that it is normal to need
about 3-4 edits for a strong and
finalized resume
THANK YOU!
UC Davis Internship and Career Center
Open Mon-Fri 10:00 am – 4:00 pm, South Hall 2nd floor
Summer Drop-In Advising:
Mon-Thurs, 1:30 – 3:30 pm
Appointments with Coordinators Available:
Call (530) 752-2855
Visit icc.ucdavis.edu