Transcript - Communication and Works

PRESENTATION ON POWER & FUNCTIONS OF
TECHNICAL STAFF AS IN B&R CODE
BY
Engr. Faqeer Ahmad Paracha
Secretary (Retd.) C&W Deptt
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SEQUENCE OF PRESENTATION
• Introduction
 Historical perspective
 Introduction to Code
 Executive functions and powers of technical staff
• Khyber Pakhtunkhwa Works Code-2012
 Methodology
 Objectives
• Salient features of new Code
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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126 YEARS JOURNEY
OF P.W.D. CODE
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SHORT HISTORICAL NOTES ON SPECIFICATIONS
AND PROCEDURAL ‘WORKS CODES’
A. PREPARTITION ERA:
a. PWD HAND BOOK – BOMBAY VOL. I & VOL.II
• Although the PWD Publications were published in
different states / Governments in India, the PWD
HAND BOOK – BOMAY Vol.I & Vol.II are distinguished
documents dealing with the specifications of work,
rates and procedural instructions. The history
reveals the following information:• First Edition (1876):- The First Edition was
published by Captain E.L.Marryat of Royal Engineers
with the principal object of laying down a good
standard set of specifications for use in Public Works
deptt. in the Bombay Presidency
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SHORT HISTORICAL NOTES ON SPECIFICATIONS
AND PROCEDURAL ‘WORKS CODES’
• Second Edition (1877):- The Second Edition was
published with a few principal additions.
• Third Edition (1882):- This was an attempt to revise
the Second Edition. The matter contained in this
Edition, both new and old was arranged somewhat
differently. The most important addition being a set
of standard specifications for use in irrigation deptt.
• Fourth Edition (1886 – 1887):- In this edition, some
specifications which were somewhat incomplete
were replaced by others taken from ‘Standard
Specifications’ in Madras Presidency.
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SHORT HISTORICAL NOTES ON SPECIFICATIONS
AND PROCEDURAL ‘WORKS CODES’
• Fifth Edition (1896):- This new edition in somewhat
reformed shape was brought by Mr. C.I. Burke,
M.I.C.E.
• Sixth Edition (1900 – 1916):- The Edition was revised
in the Secretariat under the immediate supervision
of Mr. R.W. Murply.
• Seventh Edition (1922):- The Edition was thoroughly
revised by Mr. N.N. Ayyangar M.I.E. (Ind). About 31
Books and Publications were consulted in its
preparation. It was published in two volumes.
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SHORT HISTORICAL NOTES ON SPECIFICATIONS
AND PROCEDURAL ‘WORKS CODES’
• Eighth Edition (1935):- The Edition was revised in
the Secretariat. In most cases, the rates prevailing in
Poona district were adopted.
• Nineth Edition (1949):- The Edition was thoroughly
revised in PWD Secretariat under the direct
supervision of Mr. H.K. Thakore B.S.E (Retired
Executive Engineer)
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SHORT HISTORICAL NOTES ON SPECIFICATIONS
AND PROCEDURAL ‘WORKS CODES’
•
‘PUNJAB
PWD SPECIFICATIONS’
•
Drawn up in 1912 – 13
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Revised in 1936 and so on.
•
The 1936 Edition was brought by D. Macfarlane, Chief Engineer, Punjab, Public
Works deptt. Buildings and Roads Branch.
•
PUNJAB MANUAL OF ORDERS
•
Drawn up in 1930
•
Revised in 1936 and so on.
•
PUBLIC WORKS DEPARTMENT CODE OF NORTH WEST FRONTIER
PROVINCE.
•
First Edition 1942. It was prepared on lines of Punjab Public Works specifications.
The Manual of orders was framed to regulate procedures, powers, and contracts.
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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POST PARTITION ERA
a. WEST PAKISTAN B&R CODE:
•
First Edition 1960.
•
Since 1960, amendments have been made from time to time in the
provisions of the Code by respective Governments of Punjab, Sind, NWFP
and Baluchistan.
•
This Code was applicable to respective departments in the restored
provinces of the Punjab, Sind, NWFP and Baluchistan by virtue of Article
19 of the Province of West Pakistan (Dissolution) order, 1970 (President’s
order no. 1 of 1970) dated 30th March, 1970.
•
The Code defines the scope of the administrative and Executive Functions
of the officers of the Buildings and Road deptt. and embodies such rulings
as are necessary in the interest of Financial Control.
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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POST PARTITION ERA
• a. The Code derives strength from the Central Public Works
Accounts (CPWA) Code, PWD Code, General Financial Rules
(Central Govt.), the Audit Code, Punjab Financial Rules etc.etc.
• Right from 1970 and afterwards, no department / Province
bothered to revise the Code and reprint it for amendments with
the result that the old Code now reprinted by private publishers is,
by and large, an incomplete, defective and flawed document which
contains omissions, typographical errors, unworkable and
obsolete clauses and distorted character not in conformity with
the ground realities.
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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POWER & FUNCTION OF
TECHNICAL STAFF
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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POWER DISTRIBUTION OF
TECHNICAL STAFF
Chief Engineer
Superintending
Engineer
Executive
Engineer
Sub Divisional
Officer
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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EXECUTVES FUNCTIONS OF TECHNICAL STAFF
CHIEF ENGINEER
• Technical and administrative head of the attached department
• Professional advisor of the Government in all matter relating to his
charge
DUTIES OF THE CHIEF ENGINEER
• Responsible for the removal, posting, transfer of:
1.
Superintending Engineer
2.
Executive Engineer
3.
Assistant Engineer
4.
Others officers & officials
For inter-zonal transfer, CE will obtain orders of the
Government
Transfer within his jurisdiction will be arranged by him
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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CHIEF ENGINEER
DUTIES RELATING TO AUDIT MATTERS
•
Exercise a concurrent control with the Audit officer over the duties of
all the sub ordinates with the maintenance of account and
disbursement of public money
•
No authority over the Audit officer in regards to Audit matters but has
a claim on him for assistance and advise in matters relating to accounts
and finance
•
Should arrange that the Audit officer is kept fully cognizant of all
proposals and proceedings to enable him to fulfill his functions
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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CHIEF ENGINEER
OTHERS DUTIES
•
Correspond direct with the head of attached departments on all
matters relating to details of works pertaining to those depts..
•
Prepare annually the portion of the budget estimates relating to the
works under his control
•
To check the budget allotment of the year placed at his disposal by the
Govt.
•
Ensures that money which is not likely to be spent during the year is
promptly surrendered so as to allow its appropriation for other
purposes
•
Also ensures that the accounts of Public Works Divisions are properly
maintained
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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EXECUTVES FUNCTIONS OF TECHNICAL STAFF
2. SUPERINTENDING ENGINEER
• The administrative unit of the dept. is the Circle, in charge of SE who is
responsible to the CE for the administration and general professional
control of Public Works in charge of officers within his circle
DUTIES
• To inspect the state of the various works within his circle, and to satisfy
himself that the system of management prevailing is efficient and
economical, that the different articles in stock are duly verified
according to the laid down rules
• Also responsible that no delay is allowed to occur in the submission of
completion reports or periodic progress report
• To report on the efficiency of the sub-ordinates officers
• To check that the staff employees in each division is actually necessary
and adequate for it management
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SUPERINTENDING ENGINEER
DUTIES
• To check that the staff employees in each division is actually necessary
and adequate for it management

Examine the condition of surveying and mathematical instruments at
the headquarters of Divisions.

To inspect each divisional office in his Circle at least once in a year to
examine initial accounts, accounts of stocks, tools and plant and stock
manufacture, registers of works and other divisional books, mode of
preparation of estimates, contract agreements, contractors accounts,
system of recording plans and papers, and office work generally

To submit a report to the CE intimating whether the inspection
discloses any serious irregularities or other matters

To maintain the authorized system of accounts throughout his Circle
for the inspection of the Audit officer
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SUPERINTENDING ENGINEER
DUTIES
• Responsible for the engineering character of every work which he
approves and while submitting any report, design, estimate, or other
document to CE, will state his own opinion and recommendations
• To check and compares the estimates with drawings
• To supervise the local funds expenditure in communication with the
Civil officer
• To proceed to any place in their circles to report on any important
design or work, or any serious accident
• To correspond direct with any of the local authorities, civil or, military,
with in his Circle
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SUPERINTENDING ENGINEER
DUTIES RELATING TO AUDIT MATTERS
•
To maintain the authorized system of accounts throughout his Circle
for the inspection of the Audit officer
•
To assist each other in rendering the management of the accounts of
the dept. as laid down rules
•
Also examine the books of Divisional Officers and their sub-ordinates
•
To examine the register of the works, so as to keep a vigilant watch
over the rates of work
•
To investigate excesses over sub-heads with a view to decide whether
or not revised estimate is required for the work
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SUPERINTENDING ENGINEER
TRANSFERS WITHIN CIRCLE
•
•
To transfer and post all members of establishment within their circles
with the following exceptions:
1.
Divisional Officers
2.
Sub-Divisional officers
3.
Divisional Accounts Officer
4.
Officer other than the above who have specifically posted by CE
to a particular post for some reasons (requires CE’s approval)
For transfer outside Circle, SE should try to arrange mutual transfers of
non-gazetted establishment, for personal reasons, in direct
communication with the SE of Circle concerned. In the case of
establishment borne on provincial cadres, the transfer should be
reported to CE for information.
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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EXECUTVES FUNCTIONS OF TECHNICAL STAFF
2. DIVISIONAL OFFICER
• The EXECUTIVE unit of the dept. is the Division, in charge of divisional
officer who is usually an Executive Engineer (XEN) and is responsible to
the SE for the execution and management of all works within his
division
• Assistant Engineers are placed in charge of divisions, either to fill short
term vacancies or if XEN is not available
• Can receive orders only from his own departmental superiors, the head
of the Administration, or other Civil officers duly authorized
DUTIES
• To inspect the state of the various works within his division, and to
satisfy himself that the system of management prevailing is efficient and
economical, that the different articles
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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DIVISIONAL OFFICER
DUTIES
• To ensure that proper measures are taken to preserve all the buildings
and works in their Divisions and to prevent encroachment on Govt. land
in their charge
• Keep accurate plans of all Govt. lands, take care that their sub-ordinates
make themselves acquainted with the boundaries and check that they
are maintained
• To report immediately both verbally and in writing to the CE and also to
SE in case of a serious accident
• May transfer establishment others than Sub-Divisional officers and
Divisional Accounts Officer within their respective Divisions
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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DIVISIONAL OFFICER
DUTIES
• Responsible for the proper maintenance of all works in their charge and
for the preparation of projects and design and estimates, whether for
new works or repairs
• To organize and supervise the execution of works and to check that they
are suitably and economically carried out with materials of specified
quality
• Strictly prohibited from commencing the construction of any works or
expending public funds without the sanction of competent authority and
also from making or permitting any material deviations from any
sanctioned design/ rate/ quantity in the course of execution without
specific authority, or in case of emergency, when the change should be
forthwith reported to the Superintending Engineer
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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DIVISIONAL OFFICER
DUTIES
• To close the accounts and to prepare the completion report immediately
after a work is finished
• To take the necessary steps for obtaining funds for the works under
their control, and will keep their accounts and submit them regularly to
the audit office under the rules for the time being in force
• Responsible for the correctness in all respects, of the original records of
cash and stores, receipts and expenditure and for seeing that complete
vouchers are obtained. The Divisional Accounts Officer is responsible to
the Divisional Officer for the correct compilation of the accounts of the
Division from the data supplied to him
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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DIVISIONAL OFFICER
DUTIES
• Responsible for affording information of the probability of excess over
the estimated cost of work, and is expected not to allow any delay to
occur in reporting any such probability to the Superintending Engineer
• Responsible for the maintenance and safe custody of all equipments and
machinery
• To furnish Treasury and Sub-Treasury Officers, after due inspection,
with the certificate, as to the security of strong rooms used or proposed
to be used for the storage of valuables
• In addition to it, he is also the ex-officio professional adviser of all dept.
of the administration within limit of his charge
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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EXECUTVES FUNCTIONS OF TECHNICAL STAFF
4. SUB-DIVISIONAL OFFICER
• The division is divided in to Sub-Divisions in charge of Sub-Divisional
Officers who may be Executive Engineers, Assistant Engineers or where
no such officers are available, Sub Engineer sub-ordinates. They are
responsible to the Divisional Officer for the management and execution
of works within their Sub-Divisions and are his assistants
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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KHYBER PAKHTUNKHWA WORKS
CODE – 2012
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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KHYBER PAKHTUNKHWA WORKS CODE – 2012
• This is almost a ‘new Code’ in supersession of the ‘West Pakistan
B&R Code’ (1960) and has been prepared with the permission of
the Provincial Government
• The ‘new Code’ has been formulated by a special constituted
committee
• The committee carried out deliberations and revisited the ‘1960
West Pakistan B&R Code (amended) in totality, reframed and
regenerated a totally New ‘Code’ Document called ‘Pakhtunkhwa
Works Code – 2012’.
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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AIMS & OBJECTIVES OF THE NEW CODE – 2012
• To promote efficiency, stream line working and improve
performance of all engineers and functionaries working in the
Engineering departments of the Govt. of Khyber Pakhtunkhwa
• To provide a ready reference and authoritative ‘guide’ for the
correct guidance of the officers in all the Provincial Engineering
departments
• To make the Engineers conscious of quality, timely completion and
economy in construction
• To inculcate in the minds of the Engineers the importance of the
resources of the Project commonly known as 4 M’s (viz. Men,
Materials, Machinery and Money) so that these do not get wasted
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SALIENT FEATURES
• This Code when approved shall be applicable to the following
departments of the Government of Khyber Pakhtunkhwa:
 Communication and Works.
 Public Health Engineering
 Irrigation
 Energy and Power
 Local Government & Rural Development
 Housing & Physical Planning
 Any other department/organization associated with public works.
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SALIENT FEATURES
• The new Code has been founded on the existing office rules in force,
Rules of business, CPWA Code, PWD Code, General Financial Rules,
Audit Rules, Procedures and Rules on Contracts and procurement of
works
• ‘GLOSSARY’ of about seventy terms used have been added to the New
Code 2012 for clarification of the terms used
• Powers and functions of different functionaries of the deptt. have been
clearly defined
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SALIENT FEATURES
• The system of holding and conducting professional examinations,
selecting syllabii, and compilation of results together with fixation of
criteria of passing the examination as well as the importance of
clearing successfully the examination has been elaborated for all
disciplines of Engineering and Architecture in the new Code – 2012.
The old ‘syllabus’ existing in the old code had lost its significance and
required improvement and amendment in the wake of the latest
technology, Engineering practices and trends
• The Rules governing temporary and work charged establishment
which figured importance in the old Code have been reworded in line
with the establishment rules on the subject and the current policies of
the Government
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SALIENT FEATURES
• Policies regarding security deposits of the subordinate services
(cashiers, storekeepers etc.), stationary and forms, preservance and
destruction of official records have been reset in the New Code – 2012
as per the latest instructions of the Govt.
• The difference between various kinds of repairs, improvement and
original works together with the processes involved therein and the
codal formalities required for their execution have been well
explained in the new document
• Regarding Maintenance and the original works, responsibilities of
different officers about the execution of works and maintenance of
Accounts have been well-elaborated in the New Code – 2012
• The Correct way of preparation of Project proposal, processing and
taking the Project to a meaningful goal has been explained in the new
document
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SALIENT FEATURES
•
Method of preparation of Contract documents, inviting tenders and approval of
tenders has been described in the new Document.
•
Rules and procedure, regarding requisition of new buildings, additions and
alterations to existing buildings as well as ‘Renting’ have been clearly described
therein.
•
Procedures regarding the Land acquisition formalities under the relevant
provision of the ‘Land Acquisition Act’ have been explained in the new
Document.
•
Rules regarding Govt. owned furniture and articles have been discussed from
the view point of their safety and maintenance.
•
The old B&R Code contained lengthy procedures of ‘Stock Account’ and
purchase of stock Materials which had totally become obsolete, unworkable
and against the existing Policies of the Govt. The subject of stores as explained
in the new document has been reworded briefly according to the importance of
the subject and the manner it is to be dealt with.
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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SALIENT FEATURES
• The new Code is clear about the latest financial powers of the different
categories of officers
• The working relationship that is required between the officers of the
Engineering department and others with regards to efficient
maintenance and project operations has been illustrated
• The new Code also explains other Miscellaneous issues relating to
projects, office working and conduct of engineers
• The new Code in a condense form has been extracted from the
relevant Accounts and Audit – Code, rules and regulations of the Govt.
• The new Code is an effort to provide a hands-on guide to the officers of
the Engineering deptts.
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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THANK YOU
COMMUNICATION AND WORKS DEPARTMENT, KHYBER PAKHTUNKHWA
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