Transcript 2/6/14 Public Hearing - Charlottesville City Schools

2014-2015 Proposed Budget
Public Hearing
February 6, 2014
Personal and Academic Excellence
Inspired by a Collaborative and Innovative Learning Environment
2014-2015 Proposed Budget –Meetings to Date
Tuesday, November 12, 2013
Principals – budget input
Wednesday, November 13, 2013
Program managers – budget input
Thursday, December 12, 2013
Budget work session
Monday, January 13, 2014
TACC meeting - budget
Monday, January 13, 2014
Clark Elementary – parents, community
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget –Meetings to Date
Wednesday, January 15, 2014
Venable Elementary – parents, community
Friday, January 17, 2014
Budget work session – School Board
Thursday, January 30, 2014
Jackson-Via Elementary – parents, community
Saturday, February 1, 2014
Budget work session – School Board
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget-General Fund
Salary and Benefit Changes

Salary increase, step plus 1.5%
Total Additional Cost: $1,077,321 (link to supporting material)
Step increase to all eligible staff plus 1.5% across the board to pay tables. No
increase to stipends or other hourly rates of pay is proposed.

VRS retirement and life +21.20% (13.96% to 16.92%)
Total Additional Cost: $907,989
Retirement system costs include both an employer and an employee share.
Employees pay 5% of base salaries, employers pay a rate determined by the
General Assembly and set each biennium. 16.92% is the proposed employer
rate for all school systems.

Re-establish funds for 2 open positions
Total Additional Cost: $149,691
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget-General Fund
Staffing Formula and Other Staffing Changes
Staffing Formula:
Total Additional Cost: $190,878 (link to supporting material)
No changes to staffing formulas are proposed for grades 5 – 12. K-1 class
sizes in grades K and 1 are proposed to be capped at 22 and 23 from the
current max of 24 for the 3 schools least impacted by poverty. Class sizes
K and 1 will be capped at 21 for the 3 schools most impacted by poverty.
This proposal results in the addition of 2 teachers and 2 instructional
assistants. Proposal would lower class size caps in grades 2 – 4
beginning the 2015-2016 school year.
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget-General Fund
Other Staffing Changes, continued…
Elimination of Safe Schools Grant
Total Additional Cost: $231,284 (link to supporting material)
+ 2.00 positions (preschool teacher and instructional assistant) plus
materials, supplies, other expenses. Includes contract with Region Ten to
provide 2 MH Counselors and 30% of the cost of a project director - project
director is shared with Albemarle County.
CHS science labs
Total Additional Cost: $131,059 (link to supporting material)
+ 1.00 STEM teaching position, increase current STEM teacher to 220 days
from 200, plus materials, supplies, and contractual service agreement with
UVa.
Buford science labs
Total Additional Cost: $81,825 (link to supporting material)
Increases 3 STEM teachers to 220 days from 200 plus materials, supplies,
other expenses
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget-General Fund
Other Staffing Changes, continued…
Instructional coaching model
Total Additional Cost: $93,900 (link to supporting material)
Reduces 6.80 instructional coordinators, adds 10.00 teacher/instructional
coaches.
Reduce 3.00 Instructional Coordinator Contracts from 260 to 220 days
Total Cost Reduction: - $31,555 (link to supporting material)
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget-General Fund
Other Staffing Changes, continued…
Floating substitute
Total Additional Cost: $50,753 (link to supporting material)
+ 1.00 position – Charlottesville High School
Other staffing changes to existing programs
Total Additional Cost (net increase of .85 positions): $52,290
(link to supporting material)
+ 1.00 Physical education teacher – Walker
+ .40 Spanish teacher – elementary
+ .70 Custodians – CHS (.50) and Jackson Via (.20)
- .25 Coordinator to CLASS program
- 1.00 Temporary Instructional Assistant from current year
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget-General Fund
Other Staffing Changes, continued…
Kindergarten Jumpstart – summer school
Total Additional Cost: $34,873 (link to supporting material)
Hourly pay and operating
National Board Certification costs
Total Additional Cost: $7,000 (link to supporting material)
Assists with costs to teachers for completing program
Increase technology help desk staff to 260 days from 200
Total Additional Cost: $28,969 (link to supporting material)
Summer refresh and set-up of IT services is extensive. Currently paying
hourly for much of this work.
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget-General Fund
Operating and other changes
Major contractual obligations
Total Additional Cost: $109,292 (link to supporting material)
Maintenance, Transportation, Security, CATEC, PREP, Comprehensive
Services Act
Instructional support
Total Additional Cost : $28,000 (link to supporting material)
Math support software, e-resources, special education evaluation materials
School yard garden
Total Additional Cost: $25,000 (link to supporting material)
Contract payment to support coordinator position
Other operating changes
Total Cost Reduction: - $17,336 (link to supporting material)
All other changes, additions, reductions
TOTAL EXPENSE CHANGES FROM 2013-2014: $3,067,233
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget-General Fund
Revenue Changes by Funding Source




CITY:

Additional request
FEDERAL:

Advanced Placement
STATE:

Composite Index decrease (.6861 to .6680)

PREP state reimbursement

All other state funds
TUITION AND TRANSFERS

Transfer to WALK program (LINK)

Transfer to Prevention, Intervention, Remediation (LINK)

Transfer to Nutrition (LINK)

Transfer to Technology Replacement (LINK)

Transfers to furniture replacement (LINK)

PREP reimbursement for CCS staff

Increase in non-resident tuition fees 10% (LINK)

Reduce use of fund balance
TOTAL REVENUE CHANGES FROM 2013-2014:
2,055,083
4,980
404,900
227,345
914,534
(147,639)
(31,664)
(20,000)
(17,070)
(10,000)
(285,686)
27,330
(85,481)
$3,067,233
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Special Revenue Funds
Total: $ 13,635,968

Support Programs
 School Nutrition
$2,035,775
 Adult Education
$1,088,123
 CLASS
$482,088
 Text media
$320,341
 Technology Replacement
$842,070
 MLK Performing Arts Center
$107,859
TOTAL SUPPORT PROGRAMS
$4,876,256
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Special Revenue Funds
Total: $ 13,635,968

State Sponsored Programs
 Hospital Education
 Blue Ridge Detention Center
TOTAL STATE SPONSORED PROGRAMS
$2,579,064
$776,268
$3,355,332
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Special Revenue Funds
Total: $ 13,635,968

Major Grant Supported Programs
 Federal: Title 1
 Federal: Title VI-B (Flow Through)
 Federal: All other title funds

State/local: Prevention, Intervention, Remediation





State/local: Virginia Preschool Initiative
State: VPSA Technology Grant
State: 21st Century Grant
Local: Boyd Tinsley
All Others (approximately 30)
$1,435,134
$941,699
$459,453
$728,661
$512,391
$285,000
$199,562
$75,000
$767,480
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
Revenues vs. Expenditures
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
Expenditures by State Reporting
Category
Instruction………………………………..73.0%
Maintenance……………………….…….. 9.8%
Administration/Attendance/Health……6.0%
Nutrition/Non-Instruction……………….4.0%
Technology…………………….………….3.9%
Pupil Transportation…………………….3.3%
$68,153,302
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 General Fund Summary
Points to Remember

Significant cost items in proposal ($2,620,356):
 Salary increase: step plus 1.5%, $1,077,321
 Virginia Retirement System: + 21%, $907,989
 Loss of Safe Schools Grant: $231,284
 Reduce class sizes in grades K-1: $190,878
 CHS science lab: $131,059
 Buford science lab: $81,825

Budget proposal eliminates 6.80 Instructional
Coordinators and replaces positions with 10.00
teacher/instructional coaches.
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 General Fund Summary
Points to Remember
 Budget is subject to change:

Virginia Retirement System Rate

House and Senate Versions, then General
Assembly

Comprehensive Services Act

PREP

City funding

Health insurance

Bell bill
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget – Upcoming Meetings
 Tuesday, February 18, 12:00 p.m.
 PTO presidents luncheon

Wednesday, February 19, 4:00 p.m.
 School Board work session
 Thursday, February 27, 5:00 p.m.
 School Board approval
 Monday, March 3, 7:00 p.m.
 City Council presentation
 Friday, April 11, time TBA
 City Council approval of city-wide budget
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Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us
2014-2015 Proposed Budget
Public Hearing
February 6, 2014
Personal and Academic Excellence
Inspired by a Collaborative and Innovative Learning Environment
20
Charlottesville City Schools • 1562 Dairy Road • Charlottesville VA 22903 • 434-245-2400 • www.ccs.k12.va.us