Transcript GSA-eBuy-Tutorial

www.ebuy.gsa.gov
This basic tutorial will take vendors step by
step through the RFQ process. The tutorial will
also point out many of the exciting new
features GSA e-Buy has to offer.
Navigation: If the tutorial opens up in your web browser, simply click your
mouse or your space bar to advance to the next slide. Use the “Backspace”
key to go back. If the tutorial opens in the PowerPoint application, click on
“F5” to view the tutorial. Use the spacebar or click your mouse to advance to
the next slide. To go back, click on the “Backspace” key.
Sellers may access the system through the eBuy URL at www.ebuy.gsa.gov or the Vendor
Support Center at vsc.gsa.gov.
In order to view RFQs in e-Buy, sellers must have their
catalogs loaded into GSA Advantage. If the seller does not
have their catalog in Advantage, he/ she should contact
the VSC for upload information.
To access e-Buy, the seller
must enter his/ her
contract number here.
Next, the seller will enter his/
her VSC assigned password.
Sellers who do not have a
password may obtain one by
contacting the VSC.
The seller submits the information
by clicking on “Login”.
Upon successful login, the seller’s e-Buy
home page will be displayed.
The message center provides quick access
to information about RFQ activity.
Sellers may access RFQs by clicking on the
“RFQs” link at the top of the page, or by
clicking on the “View RFQ Opportunities”
link in the center of the page.
All RFQs from the Schedules and SINs in which the seller has
contract coverage will be displayed. Sellers will not be able to
view RFQs from other Schedules.
To remove RFQs from this listing, select the
appropriate RFQs and then click here. Remove RFQs
will not remove any quotes previously submitted.
Here is the RFQ for Copier Services. Click on the
link to view the requirements of the RFQ.
If a checkbox is present, this indicates a response
has already been submitted for the RFQ.
This page provides information about the
buyer’s requirements and allows the seller to
prepare a response.
If the seller received an email notification about this
RFQ, a “No Quote” button would appear. If the seller
elects not to quote, clicking this button allows him/her
to submit the reason(s) a quote will not be provided.
When submitting a “No Quote”, the seller may specify
why a quote will not be submitted. Upon completion,
the information will be emailed directly to the buyer.
Information provided by the buyer is located in
this box. The seller should carefully review the
requirements before submitting a quote.
Buyer contact information
is located here.
Any documents the buyer may have attached will be listed here.
These documents may contain important information such as a
statement of work.
After reviewing the requirements, the seller decides to prepare a
quote. First, the seller must designate how long the quote will be
good for. The minimum time is seven (7) days after the RFQ has
closed. When selecting this date, remember the buyer needs
sufficient time to evaluate all quotes.
If the buyer is interested in purchasing products,
they will be listed in the “Line Items” area.
The seller may offer the buyer a “Prompt Payment”
discount. If offered, the discount must be at least the
amount offered in the seller’s contract.
If the buyer has attached a statement of work, the seller
may need to respond with his/ her own proposal. This
document can be attached to the RFQ by clicking here.
If the items requested require additional transportation
charges, the seller should indicate this to the buyer by
selecting “origin”. The additional transportation cost
should be indicated in the box above.
The seller may select documents to attach
from their computer. This can be done by
clicking on the “Browse” button.
Select the documents from your hard drive and attach them
directly to the quote. You may attach as many documents as
necessary; however, each document must be less than 5
megabytes in size.
All attached documents will be listed
here. To remove a file, click on the “X”.
After all files have been attached, click
on “Back” to return to the “Prepare
quote Response” page.
Note: This amount should not include line items or
transportation costs.
The seller may enter any additional
information in this box.
If the seller has submitted pricing in an attached
document, the total quote pricing from those
documents should be indicated here.
Check the “Attached Documents” area to verify
the files have been successfully uploaded.
The seller will click on the “Continue” button
after all quote information has been entered.
The seller should now review
all information before
submitting the quote.
Upon review, if any information needs to
be changed, the seller will click on the
“Back” button.
If the seller is not ready to submit the
quote, it can be saved by clicking this
button. The quote may not be submitted
until the seller clicks on “Submit Quote”.
After all information has been verified as
correct, the seller should click on the
“Submit Quote” button.
To view the newly created quote, click
the “My Quotes” link.
This page confirms the seller’s quote has
been received by the buyer.
This page contains a listing of the seller’s
active quotes and their current status.
The seller also has access to the history of
quotes by clicking on “My Quote History”.
At any time prior to the RFQ closing time, the seller
may modify his/ her quote. This can be done by
clicking on the “Quote ID” number.
If the RFQ has closed and an award has been made
online by the buyer, an “Award Info” link will
appear. Only the name of the seller who received
the award and the award amount will be displayed.
The quotes will move into history
after an award has been made, the
quote has expired, or the seller has
cancelled the quote.
Any RFQ for which a “No Quote” was
submitted will also be displayed and
the reason for the “No Quote” will
be saved.
The seller can add new email
addresses and assign them to
specific SINs or categories
within a SIN.
The profile area contains
information about the
seller’s email preferences.
The seller can designate how each person would like to receive
RFQ notification. If the person does not want to receive emails,
but prefers to check the website, select “Turn off email notices”.
The seller can add multiple email
addresses to each contract number.
If multiple personnel are receiving
emails, the seller will be able to designate
a “Point of Contact” who will be listed as
the POC on the quote.
If you have multiple contracts, e-Buy now allows
you access to the system with a single login. Click
here to consolidate the contracts.
If the individual would prefer to receive one e-mail
each night, with all RFQs in one message, select
“Consolidate emails”.
To remove an individual from the listing, check
“Remove email” and “Submit Changes”.
Sellers may consolidate contracts
under a single login by entering the
“Contract Number” & “Password”.
The seller’s initial contract is listed on top.
All associated contracts will be listed here.
Anyone who has access to the
“Contract Number” and “Password”
will be able to associate a contract. A
contract can be associated any
number of times.
An associated contract can be deleted
by clicking on the “Remove” box.
Thank you for using e-Buy!!!