Transcript Practitioner Day 1 Training Materials (Powerpoint)
SAM for SAP Practitioner Workshop
DAY 1
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WELCOME TO THE SAM FOR SAP PRACTITIONER WORKSHOP
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DAY 1
SAM for SAP Practitioner Workshop www.intelligentlicensing.com
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DAY 1 GOALS
• • • • Gain understanding about SAP, SAP Licensing, SAM/SAP Challenges Gain understanding about the Dynamic Licensing (DLS)Suite product How to create carry out an SAP Discovery and create a Baseline using the DLS How to carry out User Optimization, SAP Recycling and Retirement 4 www.intelligentlicensing.com
ALL ABOUT SAP AND THE SAM OPPORTUNITY
Alf Goebel, VP Global Sales & Marketing www.intelligentlicensing.com
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INTELLIGENT LICENSING
A brief introduction and overview of company 7 www.intelligentlicensing.com
INTELLIGENT LICENSING • • Company is focused solely on SAP market opportunity for Software Asset Management (SAM) and License Optimization Walnut Creek, CA – Hamburg, Germany and Zurich, Switzerland • Development group has been focused here for more than 10 years 8 www.intelligentlicensing.com
THE DYNAMIC LICENSING SUITE The Dynamic Licensing Suite (DLS) is the core product technology that collects, aggregates and analyzes SAP usage data.
The product can be used carry out Discovery, Baseline Inventory, Usage Optimization, License Retirement and Recycling, Role-Tuning and analysis of indirect SAP usage/access.
It serves as a complement to a SAM advisory practice for SAP.
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DELIVERING SAM FOR SAP SOLUTIONS THROUGH PARTNERS Software Asset Management (SAM) Advisory Services Proprietary Rules Processes Reports & Analysis Consulting Partner Rules Engine Economic Simulation Report Engine
Technology Platform
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SAM for SAP
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SAM FOR SAP
RENTAL MODEL • • • Partner “rents” our
Dynamic Licensing Suite
software for the duration of the project Pricing based on length of project, size of user base, scope of work Software expires at the end of project unless end-customer wants to purchase the
Dynamic Licensing Suite
for ongoing license management and SAM work 12 www.intelligentlicensing.com
SAM FOR SAP
RESELLER MODEL • • Enterprise purchases a perpetual licenses for the
Dynamic Licensing Suite
software through our partner • Pricing based on number of SAP users and number of systems Annual maintenance contract available for enterprise at 20% per year for updates, support 13 www.intelligentlicensing.com
COMPANY PARTNER STRATEGY • Assure that our partners are provided the best Software Asset Management (SAM) tools for SAP • Invest in training, deployment to assure that our partners and their clients can be very successful • Intelligent Licensing will thrive if we accomplish the two above 14 www.intelligentlicensing.com
THE DYNAMIC LICENSING SUITE
An overview 15 www.intelligentlicensing.com
THE DYNAMIC LICENSING SUITE The Dynamic Licensing Suite (DLS) is the core product technology that collects, aggregates and analyzes SAP usage data.
The product can be used carry out Discovery, Baseline Inventory, Usage Optimization, License Retirement and Recycling, Role-Tuning and analysis of indirect SAP usage/access.
It serves as a complement to a SAM advisory practice for SAP.
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The Dynamic Licensing Suite builds a database of SAP USERS and USAGE history
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The Dynamic Licensing Suite creates a holistic view of SAP users, user licenses, and usage. It does this by first aggregating data from dozens to hundreds of SAP satellite system
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Change Document Data Transaction Data Selective HR Data Last Login Data SYSTEM MEASUREMENT data User Master Data ROLE information CCMS
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The Dynamic Licensing Suite supports 3 distinct activities
aggregate analyze administer www.intelligentlicensing.com
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AGGREGATE-> ANALYZE-> ADMINISTER
aggregate analyze administer • • • Baseline Development Detailed Usage Data Logon History • • • • • • Duplicates Logon Analysis Rules Engine • • • • Role Tuning License Type Optimization Indirect Access Analysis Change Queue Recommendations License Recycle/Retire Master User Data Changes www.intelligentlicensing.com
The DLS assembles a comprehensive picture of actual usage of the SAP systems….
• through the discovery process it can provide an baseline inventory of SAP users • it can help identify potentially duplicate, obsolete and erroneous SAP users and then recycle/retire licenses through user optimization.
• • It can “rightsize” SAP user license types based on actual user behavior to assure compliance and
optimization
to provide self-audit insights including indirect usage www.intelligentlicensing.com
SOFTWARE ASSET MANAGEMENT (SAM) FOR SAP
How the Dynamic Licensing Suite supports the Software Asset Management (SAM) process and practitioner 23 www.intelligentlicensing.com
DLS AND THE SAM LIFECYCLE
Dynamic License Suite can support SAM effort:
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Discovery Baseline Metering Optimization Role Compliance Retire Recycle
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UNDERSTANDING SAP USAGE IS KEY ENTITLEMENTS: What has been contractually purchased from SAP UTILIZATION: What is actually being used and by whom?
Dynamic Licensing Suite DEPLOYMENT: What has been deployed by the enterprise?
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19770-1 SAM PROCESSES MAP TO THE DYNAMIC LICENSING SUITE
Check-Up Clean-Up
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Tune-Up
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LUNCH BREAK
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SAP DISCOVERY, BASELINE, USER OPTIMIZATION
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The Dynamic Licensing Suite builds a holistic view of SAP systems, Users and Usage.
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Menu Bar Toolbar Menu Tree
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THE MENU ON THE LEFT ALLOWS ACCESS
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THE DYNAMIC LICENSING SUITE PROVIDES REPORTING CAPABILITY
• • The DLS Reporting capability can be accessed from the main menu on the left • There are a comprehensive number of reports built into the product The reports can be viewed, printed or exported for additional analysis and presentation www.intelligentlicensing.com
REPORTS ARE ACCESSIBLE THROUGH AN SAP-STYLE INTERFACE
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STARTING WITH BASELINE AGGREGATION
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DETAILED SAP BASELINE (USER LIST)
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DLS DEMO
Reports -> Baseline Reports 36
BREAK
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THE USER LIST REPORT
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• • • User List Report easy to access from DLS menu tree Provides a detailed, comprehensive inventory of all SAP users across all defined SAP systems User Can be filtered, sorted and exported as a core starting block to begin SAM analysis 39
• • • Data in report can be sorted, filtered for easier analysis With appropriate access privledges, user can update User Master Data directly from the report User Comprehensive user information is aggregated into one tabular report and can be exported www.intelligentlicensing.com
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DLS DEMO
Reports -> User List 41
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SAP USER OPTIMIZATION
Identifying obsolete and erroneous users 43 www.intelligentlicensing.com
OBSOLETE, DUPLICATE USERS
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Obsolete/Erroneous users
– name changes, retired/fired employees, wrongly allocated – key indicator is last login •
Duplicate User Names
– Multiple administrators allocating accounts, Mergers/Acquisitions -- Look for same emails, similar names, transposed names 44 www.intelligentlicensing.com
ACTIONAL ANALYSIS CONCEPT
Aggregate Action Analyze Change List Review Recommend
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OBSOLETE USERS • • • After DLS has been installed and interconnected to other SAP Servers…a
Logon Analysis Report
is used “Show me users that have not logged on to SAP system for X months or more” … You can zoom in, shift them all to a change queue for batch revision – test or expired … 46 www.intelligentlicensing.com
LOGON ANALYSIS www.intelligentlicensing.com
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Rules Engine is key to automating process of cleaning up SAP Users Day 2 goes into detail on this, kicking off with Chief Architect of the Dynamic Licensing Suite showing the power of the Rules Engine
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HANDS ON LAB
Classroom Exercises 49
1. LOG INTO THE SAP SYSTEM 1. Invoke SAP Login from Windows 2. Select SAP System to log into 3. Type in User ID and password www.intelligentlicensing.com
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2. ACCESS DYNAMIC LICENSE SUITE 51 www.intelligentlicensing.com
3. RUN BASELINE REPORTS 1. Expand Reports Menu 2. Expand Baseline Reports Menu 3. Select each Baseline Report 52 www.intelligentlicensing.com
4. RUN USER LIST REPORT www.intelligentlicensing.com
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XLS EXPORT USER LIST 1. Click on the EXPORT icon on the application toolbar 2. After a delay, select the Spreadsheet Export format 54 www.intelligentlicensing.com
RUN LOGON EVALUATION REPORT 55 www.intelligentlicensing.com
QUESTIONS ?
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