Transcript FY15 budget hearing presentation ()

FY15 Preliminary Budget
Recommendation:
Budget Hearing
Finance Update
Edison K-8 School
March 18, 2014
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BOSTON PUBLIC SCHOOLS Finance
Summary

Thanks to the City of Boston, our general fund target appropriation
for FY15 rose $35.9 million to $973.3 million, a 3.8% increase
compared to FY14

This comes at a time when other City departments are being asked
to submit lower budgets than in FY14

However, we continue to face a challenging budget situation in
FY15 due to rising costs and a drop in federal and state funding,
resulting in a $71 million budget challenge

We have increased by $5 million the resources allocated to
schools through Weighted Student Funding (WSF)

This budget also enables us to continue our work of:
 Eliminating the achievement gap
 Implementing the Common Core Standards
 Moving to fully inclusive programs
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BOSTON PUBLIC SCHOOLS Finance
Agenda
 What this budget accomplishes
 Where the funds come from and where they go
 Central office budgets
 Next steps and learning more
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BOSTON PUBLIC SCHOOLS Finance
We are expanding K1 seats across the city…
 We are investing $1.0 million to add 106
new K1 seats at programs across the city
 As we expand our K1 programming, we
are focused on maintaining the high
quality that has made these programs a
national model
 We use 3 key criteria to guide K1
expansion:
 Programs are sustainable
 Classes are spread across the city
 Additional classes offer a positive increase
in seats (not a repurposing of existing
classrooms)
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BOSTON PUBLIC SCHOOLS Finance
…extending hiring autonomy to all schools
to hire qualified, diverse candidates early…
 $400,000 to support
Teacher Diversity
Action Plan
 $6.1 million to make
our early hiring initiative
a success

$1.2 million budgeted centrally to help schools offer stipends for
close to 1,000 open posted positions

$4.9 million to support professional development and transition
support for excessed educators

We are also seeking external funding to support this initiative
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BOSTON PUBLIC SCHOOLS Finance
…introducing a new school choice
process…

We are moving forward deliberately to implement the new process
of student assignment, including the recommendations from the
External Advisory Committee:

More K-8 pathways (Blackstone, Hennigan, Trotter, UP Dorchester)

More inclusive and dual language program options

Overlays for English Language Learners (ELLs) and Special Education to
provide services closer to home

The associated costs of these changes are built into the school
funding process through enrollment projections and start-up costs for
new classrooms

We are also working toward improving our school facilities

General fund costs for the facilities changes approved in November and
December 2013 add up to approximately $1.6 million in FY15
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BOSTON PUBLIC SCHOOLS Finance
…preparing to implement the Common Core standards
and PARCC assessments…

$1 million in equipment and
another $1 million in upgrades to
technology infrastructure in
preparation for the online PARCC
assessments*
…renewing our investments in technology to support
teachers, families, and students…

$1.2 million to support Laptops for Learning

$675,000 for continued use of the Student Information System
…investing in upgrades to our facilities…
 an increase of $1 million to meet deferred
maintenance needs
* PARCC: Partnership for Assessment of Readiness for College and Careers
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BOSTON PUBLIC SCHOOLS Finance
…supporting Extended Learning Time (ELT)
in schools across the district…

$2.75 million for ELT at current and former
turnaround schools and $2.5 million for ELT at
other BPS schools

$1.4 million for Acceleration Academies
during school vacations
…and making additional investments in
services for some of our highest-need students.

$3.2 million for students with Emotional Impairment

$5 million for English Language Learners in grades 6-12

$1.5 million for inclusion specialists in 26 schools
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BOSTON PUBLIC SCHOOLS Finance
Agenda
 What this budget accomplishes
 Where the funds come from and where they go
 Central office budgets
 Next steps and learning more
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BOSTON PUBLIC SCHOOLS
Where do our funds come from?
Boston Public Schools FY2015 All Funds Budget
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BOSTON PUBLIC SCHOOLS Finance
Sources of
school funding
1.
Weighted Student Funding
$452M
2.
Special programs (non-WSF)
$28M
3.
Title I funding
$14M
4.
Standard allocations built into school budgets
$22M
(nurses, special education coordinators, and food services staff)
5.
Rules-based soft landings
$6M
6.
Buybacks for Autonomous Schools
$2M
7.
Additional adjustments1
$4M
Total:
1Additional
$528M
adjustments include EEC/ELC supplements and other non-rules-based allocations
Notes: These figures do not include the school services that are budgeted centrally. All figures are current as
of January 31st and may change as the budgeting process continues.
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BOSTON PUBLIC SCHOOLS Finance
Agenda
 What this budget accomplishes
 Where the funds come from and where they go
 Central office budgets
 Next steps and learning more
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BOSTON PUBLIC SCHOOLS Finance
FTEs (All Funds)
Department Name
FY14
FY15
Var.
Operations
853.5
842.5
(11.0)
Unified Student Support Services
732.6
706.7
(25.9)
Academics
154.4
137.1
(17.3)
Finance
130.2
127.2
(3.0)
Human Capital
94.4
74.0
(20.4)
Engagement
67.5
58.5
(9.0)
Office of Instructional and Information Tech
67.5
61.5
(6.0)
English Language Learners
41.0
36.0
(5.0)
Office of Data and Accountability
16.0
14.0
(2.0)
Superintendent
11.0
9.0
(2.0)
BPS Adult Education
10.0
1.0
(9.0)
Equity
8.5
7.5
(1.0)
Communications
7.0
6.0
(1.0)
The Boston School Committee
2.8
2.8
0.0
Legal Advisor
2.0
2.0
0.0
Institutional Advancement
2.0
2.0
0.0
2,200.4
2,087.8
Total
(112.6)
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BOSTON PUBLIC SCHOOLS Finance
Historically, central office budgets represent
approximately 6% of the BPS budget
 Numbers for FY15 are being finalized
The percentages are expected to be in agreement with
historical data
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BOSTON PUBLIC SCHOOLS Finance
There are a number of important services
to students and schools in the category
of “School Services Budgeted Centrally
Examples Include:
• Therapeutic Services (Occupational, *District Reserve for Substitute Teachers
Physical, Speech, etc.)
*Photocopy machines related costs
•Special Education Private Placements *Tuition reimbursement: BTU & Guild
• One-to-One Paraprofessionals
*Athletic Coaches
• School Custodians
*ABA Services
• Maintenance & Repairs of
*School Police
School Buildings
*Bus Monitors
• Heat, Light & Power for School Buildings
• Testing Supplies and MCAS mailings
• School Library Media and A/V Equipment
• System-wide Instructional Materials Adoption
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BOSTON PUBLIC SCHOOLS Finance
Proposed changes in transportation
 Provide MBTA passes instead of yellow buses for 7th and 8th graders
with corner-to-corner service
 Currently, 1,862 students in 7th and 8th grade receive MBTA passes, and our
proposal would expand this program to an additional 4,586 students for SY14-15
 We also propose to offer MBTA passes for 6th graders on a pilot basis
 Reduce MBTA “shuttle” service to BPS high schools within 1 mile of a
major MBTA hub
 Continue process of aligning bell times and combine bus services for
some co-located schools
 Develop a more transparent and rules-based structure on transportation
by asking schools to budget and pay for “a la carte” services:
 Late buses
 Early release transportation that is not weekly
 Service on non-BPS-calendar days
 Field trips and athletics events not already budgeted by Athletics department
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BOSTON PUBLIC
PUBLIC SCHOOLS
BOSTON
SCHOOLS Academics
Key Messages - Academics
Academic
Improvement in achievement outcomes must be seen immediately
 76% of BPS students are Black and Latino, so we must keep a laser focus on the
achievement gap to improve district and school outcomes
 Implementing Common Core and PARCC without addressing the achievement
gap will expand the gaps
 Increasing full inclusion without addressing the gaps and strengthening core
instruction will expand the gaps
Organizational
Successfully implementing three simultaneous transformational changes
requires deep and permanent systems changes throughout the organization
In addition to systems change, we will require shifts in knowledge, culture
and technology in the organization
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BOSTON PUBLIC
PUBLIC SCHOOLS
BOSTON
SCHOOLS Academics
Establishing a sense of urgency: Disrupting
the pipeline
Currently, we have:
 2 Level 5 schools
 5 Level 4 schools
 2 Level 4 schools with a state approved operator
 37 Level 3 schools that have been level 3 for two years, have scores
below the 10th percentile, or are designated High Support schools
Of these:
 5 are pilot schools
 1 is an Innovation School
This challenges our:
 Capacity to transform the schools at risk of becoming Level 4 or 5
 Financial ability to support internal efforts to transform schools and
external operators providing services or taking over schools
 Morale in schools and in the district
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BOSTON PUBLIC SCHOOLS Academics
Academics: creating a more nimble, data-driven & project-based
Instructional Compliance & Accountability
organization
Develops, monitors and revises district’s academic
strategy to sustain, improve and transform schools,
strengthen teaching and learning to improve student
outcomes. Ensure that the district’s academic strategy is
data driven and in compliance with federal and state
law.
Instructional
Compliance &
Accountability
Schools
and
Classrooms
Instructional
Research &
Development
Instructional R&D
Develops analytical capacity based on national and
local research to inform decisions about curriculum,
instruction, programming, strategies, interventions and
professional development. Integrates bodies of content
knowledge with ELL and special education expertise at
the district that results in a unified, coherent academic
strategy.
Academic Transformation & Turnaround
Develops and implements intervention and acceleration
strategies to improve and transform schools. Academic
Intervention teams provide targeted supports and
interventions through expertise in content, grade level,
ELLs and students with disabilities.
Network
Structure
Academic
Transformation
& Turnaround
Network Structure
Supervises and support groups of 15-17 K-8 schools
located in neighborhoods and communities with unique
possibilities and needs.
Supervises and support high schools providing students
with a range of educational alternatives and
interventions in and outside school.
BOSTON PUBLIC SCHOOLS Finance
Unifying Engagement offices and
services
 Welcome Service, Community Engagement, Family and Student
Engagement
 Reorganization allows for
 Support to schools through the Network Superintendent
structure
 A focus on equity
 A focus on support for all Title I schools
 Family and Community Outreach Coordinators initiative
 10 year initiative
 Currently reaches only 20 schools
 Will now reach all schools
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BOSTON PUBLIC SCHOOLS Finance
Adult Education
 We currently serve 825 students in our adult education programs
 262 adults in daytime Family Literacy Program (~87% BPS parents)
 498 adults in evening academic programs: adult basic education,
ESOL (~26% BPS parents)
 65 students receive skills training and academic support in
partnership with community-based agencies
 BPS proposes to transition Adult Education to be solely grant
funded
 Grant funds will support family literacy and ESOL programming
 We will continue to strengthen family engagement through the
Office of Engagement, including additional ESOL classes and Parent
University
 We will also work with other City departments to coordinate Adult
Ed services for Boston residents
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BOSTON PUBLIC SCHOOLS Finance
Alternative Education
 The FY15 budget continues our ongoing investments
in Alternative Education
 The Re-Engagement Center will retain the same level of
staffing as in FY14
 We will maintain our partnerships with Alternative
Education providers
 We are identifying ways to strengthen and
streamline how we deliver services through the
Educational Options department
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BOSTON PUBLIC SCHOOLS Finance
Integrating Human Capital functions
 BPS is transforming how we provide human capital support and
services for schools
 We are merging the Office of Educator Effectiveness and Office
of Human Resources into a single Office of Human Capital
 Allows us to combine all human capital functions from pipelines to
career ladders in one office
 This includes recruitment, induction, professional learning,
evaluation, and growth and development
 We are working to rethink the roles in this office for maximum
efficiency and effectiveness, especially through a focus on
project-based teams rooted in the Teacher Diversity Action Plan
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BOSTON PUBLIC SCHOOLS
Developing a new vision for Unified Student
Services
 We are unifying student support services to improve academic
outcomes, provide a coordinated and comprehensive approach
to student services, and support and enhance students’ physical
and emotional well-being
 This will:

Improve student achievement and increase student outcomes by providing
comprehensive and coordinated services

Facilitate improved policy development, partnerships, and operating
procedures to support student gains

Strengthen school-based teams to improve efficiencies in operations and
service delivery

Realign and integrate central office support to create cross-functional teams
that focus on prevention and early intervention versus intensive interventions

Improve data collection, sharing and analysis
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BOSTON PUBLIC SCHOOLS Finance
Agenda
 What this budget accomplishes
 Where the funds come from and where they go
 Central office budgets
 Next steps and learning more
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BOSTON PUBLIC SCHOOLS Finance
We look forward to discussing the budget
with you in a variety of forums
Feb 5
Superintendent’s recommended budget to School
Committee
Feb 26
Recommended budget update
Mar 4
Budget hearing (Hyde Park Education Complex,
6 pm)
Mar 12
Budget hearing (26 Court Street, 5 pm) and School
Committee meeting (6 pm)
Mar 18
Budget hearing (Edison K-8 School, 6 pm)
Mar 26
School Committee votes on BPS budget
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BOSTON PUBLIC SCHOOLS Finance
For more
information:
Website: bostonpublicschools.org/budget
Email: [email protected]
Twitter: #bpsbudget
A number of documents are available on our website:
 Budget Presentation
 FY15 Budget Memo
 FY15 Allocations
 FY15 WSF School-by-School comparison
 WSF Templates for all schools
 Preliminary budget by Account Code summary
 Preliminary budget by Program Code summary
 Preliminary budget by Department Code summary
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