Transcript Texas Board of Pardons and Paroles LAR

TEXAS BOARD OF PARDONS AND PAROLES
Legislative Appropriation Request
FOR THE
83RD LEGISLATURE
FISCAL YEARS 2014 AND 2015
OUTLINE
Amarillo Board Office
Jim LaFavers,
Board Member
(7)
Angleton Board Office
Conrith Davis,
Board Member
(7)
Gatesville Board Office
David Gutierrez,
Board Member
(7)
Regional Operation
Supervisors
(3)
Operations
(2)
Executive Support
(6)
General Counsel
(13)
Management
Information
(7)
Board of Pardons & Paroles
Rissie Owens, Chair
(1)
HOs & Administrative
Assistants
(83)
Scheduling
(10)
Board Action
(12)
Huntsville Board Office
Thomas Leeper,
Board Member
(7)
Palestine Board Office
Michelle Skyrme,
Board Member
(7)
San Antonio Board Office
Juanita Gonzalez,
Board Member
(7)
Board Administration
(4)
General Support
(1)
Statistics & Special
Review
(5)
Public Information
(8)
Board Analysts
(3)
Institutional
Operations
(3)
IPOs & Administrative
Assistants
(406)
697
E
Agency Name: Board of Pardons and Paroles
Operate Board of Pardons and Paroles
Description
Output Measures:
E.1.1. Number of Parole Cases Considered.
E.1.2. Number of Preliminary/Revocation Hearings Conducted.
Explanatory/Input Measures:
E.1.1. Average Percentage of Sentence Served by
Inmates Released from Prison.
E.1.1. Average Time (Months) Served by Inmates
Released from Prison.
E.1.1. Percent of Cases for which Favorable ParoleRelease Decision is made.
E.1.1. Number of Offenders Released/Paroled (Excluding
PIA's & Mandatory Supervision).
E.1.1. Number of Offenders Released on Parole-in-Absentia.
E.1.1. Number of Parole Reports prepared for the Board of
Pardons and Paroles.
E.1.1. Number of Parole-in-Absentia reports prepared for the
Board of Pardons and Paroles.
Outcome Measures
E.1.2. Percent Technical Violators Disposed of in 40 days.
Act. 2011
Est. 2012
Est. 2013
Est. 2014
Est. 2015
99,332
18,391
99,332
18,391
99,332
18,391
99,332
18,391
99,332
18,391
60.33%
60.33%
60.33%
60.33%
60.33%
52.66
52.66
52.66
52.66
52.66
31.12%
31.12%
31.12%
31.12%
31.12%
28,557
28,557
28,557
28,557
28,557
1,929
89,942
1,929
89,942
1,929
89,942
1,929
89,942
1,929
89,942
1,803
1,803
1,803
1,803
1,803
92.63%
92.63%
92.63%
92.63%
92.63%
FY2012 - FY2013 Biennium
Program
Name
Relevant
Strategy
Board of
Pardons
and Paroles
E.1.1
$
Clemency
E.1.1
$
651,670 $
-
Institutional
Parole
Operations
E.1.1
$
28,588,686 $
-
Hearings
and
Revocations
E.1.2
$
14,667,331 $
Total
General
revenue
$
Other
Funds
All Funds
6,892,093 $ 622,886 $
50,799,779
FY2014 - FY2015 Biennium (Base Request)
Other
Funds
GR
All Funds
7,514,980 $
7,538,172 $
-
$
7,538,172
$
651,670 $
653,681 $
-
$
653,681
$
28,588,686 $
28,676,917 $
-
$
28,676,917
1,306 $
14,668,637 $
14,231,010 $
1,306 $
14,232,316
$ 624,192
$ 51,423,972
$
51,099,780
$
1,306
$
51,101,086
Agency:
Goal:
697
E
Agency Name: Board of Pardons and Paroles
Operate Board of Pardons and Paroles
Code
Description
Exp 2011
Bud 2012
Bud 2013
BL 2014
BL 2015
Objects of Expense
1001 Salaries and Wages
1002 Other personnel Costs
2001 Professional Fees and Services
2003 Consumable supplies
2004 Utlities
2005 Travel
2006 Rent - Building
2007 Rent - Machine and other
2009 Other Operating Expense
5000 Capital
20,281,532 20,418,740 20,501,592 20,384,260 20,384,262
938,871 1,044,743 1,067,114 1,022,384 1,022,384
1,717,335 1,675,997 1,675,997 1,932,666 1,632,666
232,024
237,823
237,823
238,709
238,709
90,391
67,860
67,860
67,964
67,964
495,861
466,477
466,477
462,239
462,239
1,142,580 1,360,435 1,324,109 1,266,597 1,266,597
204,101
125,665
125,665
125,850
125,850
774,806
292,954
224,141
199,876
199,872
129,509
42,500
0
0
0
Total, Operating Budget
26,007,010 25,733,194 25,690,777 25,700,544 25,400,542
Method of Financing
1
General Revenue Fund
25,221,185 25,402,421 25,397,358 25,699,891 25,399,889
369 CJD ARRA Grant # SU-09-A10-23796-01(CFDA: 16.803)
785,495
0
0
0
0
555 Edward Byrne Grant, App: 2533601 (CFDA: 16.738)
0
330,121
292,766
0
0
666 Appropriated Receipts
330
653
653
653
653
Subtotal, MOF (General Revenue Funds)
26,007,010 25,733,194 25,690,777 25,700,544 25,400,542
Method of Financing
Subtotal, MOF (Other Funds)
Full Time Equivalent Positions:
26,007,010 25,733,194 25,690,777 25,700,544 25,400,542
553.6
566.3
582.1
574.1
574.1
Strategy Description and Justification:
E.1.1.
This Strategy consists of the Board of Pardons and Paroles, Institutional Parole Operations and Executive Clemency. The
Board of Pardons and Paroles is responsible for determining inmates to be released on Parole, the conditions of parole and
mandatory supervision; the performance of constitutional duties set forth in Article IV, Section 11 of the Texas Constitution;
and the determination of revocation of Parole or mandatory supervision (Chapter 508 Texas Government Code).
E.1.2.
This Strategy consists of the Board of Pardons and Paroles hearings function. The Hearings Section conducts hearings and
makes recommendations to the Board of Pardons and Paroles on the revocation process. Prior to revocation of parole or
mandatory supervision, releasees are entitled to due process to determine if revocation or other sanctioning procedures are
appropriate, including the appointment of attorneys in cases meeting the criteria for appointment.
External/Internal Factors Impacting Strategy:
Changes in offender population and court action could impact these functions during the upcoming biennium.
Agency:
697 Agency Name:
Board of Pardons and Paroles
Goal:
E
Operate Board of Pardons and Paroles and Clemency
Objective:
1
Evaluate Eligible Inmates for Parole or Clemency
Strategy:
1
Board of Pardons and Paroles
Code
Description
Exp 2011
Bud 2012
15,564,114
703,561
198,338
208,492
70,209
244,146
707,554
134,431
717,902
129,509
18,678,256
15,809,411
754,713
157,000
191,639
51,097
232,003
863,971
94,433
202,112
42,500
18,398,878
Method of Financing
1
General Revenue Fund
17,892,761
555 Edward Byrne Grant, App: 2533601 (CFDA: 16.738)
0
369 ARRA Grant # SU-09-A10-23796-01(CFDA: 16.803)
785,495
Subtotal, MOF (General Revenue Funds)
18,678,256
Method of Financing
666 Appropriated Receipts
Subtotal, MOF (Other Funds)
Full Time Equivalent Positions:
Objects of Expense
1001 Salaries and Wages
1002 Other personnel Costs
2001 Professional Fees and Services
2003 Consumable supplies
2004 Utilities
2005 Travel
2006 Rent - Building
2007 Rent - Machine and other
2009 Other Operating Expense
5000 Capital
Total, Object of Expense
Bud 2013
BL 2014
BL 2015
15,892,263
777,082
157,000
191,639
51,097
232,003
827,645
94,433
133,298
0
18,356,459
15,829,866
774,031
456,384
190,886
50,896
231,092
824,395
94,063
132,775
0
18,584,388
15,829,863
774,031
156,384
190,886
50,896
231,092
824,395
94,063
132,775
0
18,284,384
18,068,757
330,121
0
18,398,878
18,063,694
292,766
0
18,356,459
18,584,388
0
0
18,584,388
18,284,384
0
0
18,284,384
0
18,678,256
0
18,398,878
0
18,356,459
0
18,584,388
0
18,284,384
437
440
452
452
452
Strategy Description and Justification:
This Strategy consists of the Board of Pardons and Paroles, Institutional Parole Operations and Executive Clemency. The Board of
Pardons and Paroles is responsible for determining inmates to be released on Parole and Mandatory Supervision; the performance
of constitutional duties set forth in Article IV, Section 11 of the Texas Constitution; and the determination of revocation of parole or
mandatory supervision (Chapter 508 Texas Government Code).
External/Internal Factors Impacting Strategy:
Changes in offender population and court action could impact these functions during the upcoming biennium.
Agency:
697 Agency Name: Board of Pardons and Paroles
Goal:
E
Preliminary/Revocation Processing
Objective:
1
Evaluate Eligible Inmates for Parole or Clemency
Strategy:
2
Conduct Revocations Hearings as required by law.
Code
Description
Objects of Expense
1001 Salaries and Wages
1002 Other personnel Costs
2001 Professional Fees and Services
2003 Consumable supplies
2004 Utilities
2005 Travel
2006 Rent - Building
2007 Rent - Machine and other
2009 Other Operating Expense
5000 Capital Expenditures
Total, Object of Expense
Method of Financing
1 General Revenue Fund
Subtotal, MOF (General Revenue Funds)
Method of Financing
Art IX
666 Appropriated Receipts
Subtotal, MOF (Other Funds)
Full Time Equivalent Positions:
Exp 2011
Bud 2012
Bud 2013
BL 2014
BL 2015
4,717,418
235,310
1,518,997
23,532
20,182
251,715
435,026
69,670
56,904
0
7,328,754
4,609,329
290,032
1,518,997
46,184
16,763
234,475
496,464
31,232
90,843
0
7,334,318
4,609,329
290,032
1,518,997
46,184
16,763
234,475
496,464
31,232
90,843
0
7,334,318
4,472,224
281,405
1,473,814
44,810
16,264
227,500
481,697
30,303
88,141
0
7,116,158
4,472,224
281,405
1,473,814
44,810
16,264
227,500
481,697
30,303
88,141
0
7,116,158
7,328,424
7,333,665
7,333,665
7,115,505
7,115,505
0
330
7,328,754
0
653
7,334,318
0
653
7,334,318
0
653
7,116,158
0
653
7,116,158
116.6
118.3
122.1
122.1
122.1
Strategy Description and Justification:
This Stretgy consists of the Board of Pardons and Paroles Hearings function. The Hearings Section conducts hearings and
makes recommendations to the Board of Pardons and Parole on the revocation process. Prior to revocation of parole or
mandatory supervision, releasees are entitled to due process to determine if revocation or other sanctioning procedures are
appropriate, including the appointment of attorneys in cases meeting the criteria for appointment.
External/Internal Factors Impacting Strategy:
Changes in offender population and court action could impact these functions during the upcoming biennium.
1 Appropriation to Update/Upgrade Parole Guidelines.
Total
300,000.00
300,000.00
Description / Justification:
In August 1987, the BPP formally adopted parole guidelines, and in 1999 the BPP, through the state contracting
process, contracted with Security Response Technologies, Inc., to develop a revised parole guidelines system,
which the Board adopted in January 2001. The Sunset Commission’s review of our agency in 2006 resulted in
recommendations leading to the 80th session’s statutory provisions in SB 909. For this reason the Board also
sought and received expert consulting services related to adjusting the risk level for DWI offenders based on prior
TDCJ commitments and prior DUI convictions. The 81st Legislative Session (SB 909, Sec. 39) provided the Board
funding to modify the Parole Guidelines to account for gang related activity, gender and domestic violence. The
Sunset Review completed in 2012 identified additional updating to the guidelines to establish parole rates and
establishing a peer review process.
External / Internal
Factors:
The expenditure represented by the exceptional item is necessary to carry out the statutory responsibilities of the
agency and to pursue modification, updates and improvements to the parole guidelines. As a result of the Sunset
Commission’s recommendations legislation now mandates annual parole guideline review and updates by the
Board and specifically authorizes the use of outside experts, necessitating the request for funding of this
exceptional item.
10% PROPOSED BUDGET REDUCTION
LAR, 2014 - 2015
2014-15 Biennial
10% Reduction
Strategies
Name
General Revenue
FTE
Reductions
FY 14
FY 15
Total Budget Request
FY 14
FY 15
E.1.1.
Board of Pardons and Paroles
$
1,861,605
22
22
18,284,388
18,284,386
E.1.2.
Hearings and Revocations
$
678,130
4
4
7,116,158
7,116,158
The LBB and Governor's Office Policy Letter requires the Board of Pardons and Paroles to submit a plan to
reduce the budget by 10%. The BPP's plan consists of reducing personnel thereby reducing our ability to provide
prompt and adequate services in both parole hearings and parole considerations. The BPP, in analyzing the
Budget, determined both strategies are heavily dominated by salary expense. In order to comply with guidelines,
the BPP will be forced to reduce personnel which in turn will reduce parole hearings and parole considerations.
Continued funding is critical to maintaining current levels of services and to safeguard the citizens of Texas.
E.1.1
Funding Provides BPP with staff necessary to determine which offenders are to be released on parole,
preparation of parole case summaries, conditions of parole or mandatory supervision; and executive clemency
recommendations to the Governor. A 10% reduction would require the Board to reduce staff by twenty two (22)
employee's in fiscal year 2014 and would limit the Boards ability to review cases and could reduce the number of
inmates released from TDCJ on parole.
E.1.2.
Hearings and Revocation matters address offender violations for law and technical offenses while they are on
parole or mandatory supervision. A 10% reduction in this strategy would reduce the number of Hearings Officers
and staff by four (4) in fiscal year 2014 and could extend the time offenders remain in county jails. This would
exceed statutory limits as established in Texas Government Code 508.282.
INFORMATION TECHNOLOGY
Board of Pardons and Paroles
Personal Computer Replacement Program (PCRP)
Information Technology Detail
August 2012
Project Description
The Board of Pardons and Paroles (BPP) Personal Computer Replacement Project (PCRP) addresses the
need to provide standardized desktop technology throughout the Board, Clemency, Institutional Parole
Operations, and Hearings. The BPP strives to maintain current tools that enhance the BPP and
facilitates the interaction with the TDCJ’s day-to-day operational activities, commensurate with agency
funding objectives, while ensuring replacement of these assets through the most cost-effective means
available.
The BPP, using the TDCJ’s Standards Based Architecture, incorporates PCs that are standardized to
provide enterprise uniformity. The BPP standard PC eventually will reduce maintenance and support
for the various hardware platforms currently in place throughout the BPP. The number of computers
replaced is contingent on funding availability and BPP IT priorities. PC replacement objectives will be
modified as alternate technology solutions are identified, designed and evaluated in conjunction with
the TDCJ.
Project Status:
In 2009, the BPP established a PCRP program with funding provided in the 81st Legislative Session.
Currently the BPP is in the fourth year of planning for and providing a standardized desktop solution, as
well as evaluating other cost-effective solutions to support established micro-processing objectives,
given the available resources and constraints. As directed by the 81st Legislature, the Institutional
Parole Operations became part of the BPP organization which added approximately 397 laptop and
desktop computers. These computers became part of the BPP PCRP and have been evaluated and are
being upgraded to meet acceptable standards.
INFORMATION TECHNOLOGY
Needs-Analysis Summary:
The BPP PCRP was established to develop a uniform and centralized approach to replacing the PC
inventories through an established PC life cycle mechanism in conjunction with the TDCJ’s standard.
Project Justification:
The BPP requires adequate PCs and infrastructure to effectively perform day-to-day work activities,
enabling it to attain organizational goals and objectives. This project provides cost-effective and current
desktop technology throughout the agency. Cost benefits, shown in lower per-unit prices, have been
realized through volume purchasing and will continue as the BPP, through the TDCJ, uses its blanketorder purchasing process to take advantage of the volume pricing for out-years. Total Cost of Ownership
will continue to drop, assuming adequate funding is appropriated, as costs for outdated equipment
maintenance are eliminated and BPP realizes lower maintenance costs for standard platforms. The
replacement and removal of outdated equipment also will increase work output and reduce costs
involved with training technical and non-technical staff on various operating systems and software.
Outcome Measures:
The planning and acquisition of effective and affordable desktop technology tools for BPP's user
community will continue to incorporate appropriate cost-benefit analysis efforts in relation to assessed
risk. As the PC inventory is replaced and upgraded and becomes integrated in the BPP platform,
measures will be derived to substantiate the expected increases in efficiency and cost savings. These
measures will be standardized with the TDCJ’s IT Division model.
Output Measures:
Performance measures are being reviewed as inventories are being replaced. Once outdated inventories
have been replaced, it will be possible to identify agency-wide benefits and savings. Measures shown
below will be monitored to determine the success of this project:
INFORMATION TECHNOLOGY
1.
Personal computers replaced each year compared to number of PCs purchased.
2.
Comparison of number of standard configuration PCs vs. optional configuration PCs purchased to
determine suitability of configuration.
3.
Personal computers removed from Maintenance each year to determine cost savings.
4.
Average age of PCs.
Acquisition-of-Alternatives Analysis:
The BPP utilizes the TDCJ IT Division and its PC Replacement Program in determining the most
advantageous benefit of Purchase, Lease-Purchase and Lease options. Due to the integrated nature of
this relationship the BPP agreed with the TDCJ and determined that purchasing option was the most
cost-effective acquisition method.
The BPP will continue to work with the TDCJ IT Division when evaluating the various procurement
methods to maximize the number of PC assets that can be acquired using the available resources.
Cooperative-Project Area
The BPP is working in a cooperative project environment with the TDCJ and utilizes its expertise and
complies with TDCJ’s Standards Based Architecture. PCs are standardized to provide enterprise
uniformity to coordinate purchases and to realize cost savings at every opportunity.
Milestones or Timelines:
Timelines for this project will begin each fiscal year and be met when old inventories are replaced. As
other micro-processing solutions are explored and substituted, similar replacement schedules will be
established and implemented.
CAPITAL BUDGET, HISTORICALLY UNDERUTILIZED BUSINESS
Board of Pardons and Paroles
83rd Legislative Session
Capital Budget Schedule:
The BPP has no request for capital expenditures.
Computer related Capital:
Vehicles:
0
0
Historically Underutilized Business Schedule:
The BPP purchases all goods and services utilizing the TDCJ Contracts and Procurement Division. The
TDCJ Contracts and Procurement Division strive to meet all HUB guidelines and incorporate the BPP
purchases within its reporting responses.
FEDERAL FUNDS SCHEDULE
Agency:
697 Agency Name:
Board of Pardons and Paroles
Goal:
E
Operate Board of Pardons and Paroles and Clemency
Objective:
1
Evaluate Eligible Inmates for Parole or Clemency
Strategy:
1
Board of Pardons and Parole
Code
Description
Objects of Expense
1001 Salaries and Wages
1002 Other personnel Costs
2001 Professional Fees and Services
2003 Consumable supplies
2004 Utilities
2005 Travel
2006 Rent - Building
2007 Rent - Machine and other
2009 Other Operating Expense
5000 Capital
2001 Exceptional Item: Guidelines Update
Total, Object of Expense
Exp 2011
Bud 2012
Bud 2013
BL 2014
ARRA Grant
0
0
35,226
21,907
770
0
0
0
598,083
129,509
0
785,495
CJD Grant
82,850
22,370
0
0
0
0
88,219
0
94,182
42,500
0
330,121
CJD Grant
165,700
44,739
0
0
0
0
51,893
0
30,434
0
0
292,766
BL 2015
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
292,766
0
0
0
0
0
0
0
0
Method of Financing
1
General Revenue Fund
555 Edward Byrne Grant, App: 2533601 (CFDA: 16.738)
369 ARRA Grant # SU-09-A10-23796-01(CFDA: 16.803)
Subtotal, MOF (General Revenue Funds)
0
0
785,495
785,495
0
330,121
0
330,121
Method of Financing
666 Appropriated Receipts
Subtotal, MOF (Other Funds)
0
785,495
0
330,121
292,766
0
0
0
0
Full Time Equivalent Positions:
0
8
8
0
0
292,766
QUESTIONS