presentation

Download Report

Transcript presentation

Cataloging with MarcEdit

Doreen Herold Lehigh University Symphony Sharon Scott Cumberland County Library System Horizon JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

What is MarcEdit?

Terry Reese and the 45,000 Record Clean-up JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

What is MarcEdit?

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Why use MarcEdit? Terry says… MarcEdit supports character set conversions – and lots of them See http://youtu.be/xkmvur4q9kg JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Why use MarcEdit? Terry says… MarcEdit can catch and correct errors 49 records were processed in 2.968769 seconds. Some records appear to be invalid and were processed using MarcEdit's loose breaking algorithem. It's recommended that you use the MarcValidator to identify the invalid records JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Why use MarcEdit? Terry says…  All the MarcEditor functions support Regular expressions, making them extremely powerful  MarcEdit’s Task Automation ( http://youtu.be/gmqTGfTubU4 ) is the latest “killer feature” because it provides the ability to chain lots of operation together and run them with a single keystroke  MarcEdit can be updated automatically (Tools  Settings  Updates tab) JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Why use MarcEdit?

• Converting records from UTF-8 (Unicode) to MARC-8 (or vice versa; see http://youtu.be/xkmvur4q9kg ) • Can create an original record from scratch o from the MarcEditor  File  New • Editing batches of records o for adding to/deleting from local catalog o editing records already in local catalog  can use MarcEdit to first extract them from the StartPage  MarcEdit Z39.50/SRU Client JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Downloading/Installing MarcEdit Download from the MarcEdit website http://people.oregonstate.edu/~reeset/marcedit/html/downloads.html

Installing MarcEdit natively on a Mac (at YouTube—18+ minutes!) http://youtu.be/1QppOih-2zg JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Where do the records come from?

  • • • Vendors MARC records Text/Excel file  Other formats MarcEdit’s conversion tool Locally • • Create your own records in MarcEdit SQL query • • • API Canned report  Symphony: Extract Keys for Marc Export/MARC Export Z39.50 Client in MarcEdit JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Process Process: • Identify potential bib records • Export those bib records to a file • • Use MarcBreaker to convert the records to text Edit the codes/subfields • • Use MarcMaker to covert the edited records to MARC Import the edited records

See the MarcEdit Basics YouTube video at: http://youtu.be/1At-mPE8x3g

Example: • Imported bib records with “a” in LDR/06 for video/sound recordings or electronic resources JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 1-Workflow : Search & Replace Sharon • Use a SQL query to identify records to be modified • Export records to a file JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 1-Workflow : Search & Replace Sharon Use MarcBreaker to convert the file from MARC records to text JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 1-Workflow : Search & Replace Sharon Edit the records JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 1-Workflow : Search & Replace Sharon Use MarcMaker to convert the text file to MARC JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 1-Workflow : Search & Replace Sharon Import the edited records into Horizon JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 2-Workflow : Adding a Subfield Sharon Example: • Adding a GMD to imported records Field: Subfield: Field Data: 245 [a,p,n,^c,b] =:/.

Replace with: $h[electronic resource] [x] Add subfield if not present JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 3-Project : Add Missing URLs Doreen Add Missing URLs to 7,000+ Records for Early American Imprints •Extracted records from Symphony using "Extract Keys for Marc Export" report and the MARC Export utility •Used MarcEdit's Batch Editing Tools to turn this: 926 _ _ |aLEHIGH|bWWW|cElectronic Book no.

24847

|dONLINE|f1 into this 856 41 |uhttp://opac.newsbank.com/select/evans/

24847

|zAvailable to Lehigh users JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 3-Project : Add Missing URLs Doreen

HOW?

• Copy Field Data • Edit Subfield Data • Swap Fields JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 4-Project : Deleting Records Doreen Lehigh has a 200 title subscription to Safari Books Online JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 4-Project : Deleting Records Doreen Excel file with titles and ISBNs was combined with the results of a Symphony List Bibliography report JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Example 4-Project : Deleting Records JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

How to Learn More About MarcEdit • MarcEdit website: http://people.oregonstate.edu/~reeset/marcedit/html/index.php

• Terry's Worklog: http://people.oregonstate.edu/~reeset/blog/groups/marcedit • MARCEDIT-L discussion list: http://metis3.gmu.edu/cgi-bin/wa?A0=MARCEDIT-L • YouTube: http://www.youtube.com/user/tpreese JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Thank You, Terry “Looking at the last two days (March 22 and 23rd) – MarcEdit was utilized by 2,351 unique users, across 59 countries. This surprises me – and is slightly humbling – to think that this many users have found and trust MarcEdit to help them with their daily work. It also helps me to validate the work that has gone into the development of this application.” JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA

Bibliography • Reese, Terry. "About MarcEdit." http://people.oregonstate.edu/~reeset/marcedit/html/about.html

.

• "The Whiz Kid--Terry Reese."Library Journal, March 15, 2005, http://www.libraryjournal.com/article/CA510568.html

(accessed June 6, 2011).

• Reese, Terry. “Editing Records with the MarcEditor.” http://www.carli.illinois.edu/mem-serv/mem train/101025marcedit/MarcEdit_section_three.pdf

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA