Transcript Born Digital @ UVa
Born-Digital @UVa
Gretchen Gueguen Digital Archivist April 12, 2012
(AIMS) Born Digital Collections: An Inter-Institutional Model for Stewardship
• Two year project to create a framework for stewardship of born-digital archival records in collecting repositories • Funded by the Andrew W. Mellon Foundation
Partners
AIMS Framework
Collection Development Discovery and Access Accessioning Arrangement and Description http://www2.lib.virginia.edu/aims/whitepaper/
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OBJECTIVE
OBJECTIVE 1: – Transfer records and gain administrative control Outcome: – Records are transferred from the donor via electronic transfer or on physical media and administrative documentation is recorded.
Decision Points: – determine what transfer methods are viable for the accession and make a determination of which to use – where should material be stored in the short-term (until it is ready for review) Tasks: – Confirm that documentation for the transfer of custody has been received and filed – – – If the collecting institution did not receive an inventory of the transferred records, create an inventory now Verify that the transfer is complete and accurate using either a file manifest or checksums Document the success and/or failure of the transfer in the register, accession record, etc.
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Meanwhile, Back at Mr. Jefferson’s University…
Post-AIMS strategizing Collection Development Accessioning TJ
• • • Copyright Access Ownership
Agreements
Photo courtesy of: http://curatememe.tumblr.com/
Feasibility
• • • • • • • File formats?
Hardware/software needs?
Scope?
Normalization/migration needed?
Private/sensitive information?
Third-party/copyrighted information?
Physical needs for transfer (network, storage space, etc.
http://gaffegaffe.tumblr.com
Transfer
• • • Thorough collection Uncorrupted data Support files (fonts, software, databases) “Enhanced curation”
Assign identifiers to media and assess condition. Record in Media Control Record/Inventory Quick search for deleted data, and duplicates to remove Create access derivatives Retrieve from preservation storage Process along with paper component if it exists
Accessioning
Take photo(s) of disk(s) if necessary Create disk image or otherwise transfer files Quick search for sensitive material to restrict or redact Create accession record Create guide to collection Run virus check/ remove virus or malware Move preservation copy to preservation storage and access copy to access location Update version on preservation storage if necessary Quarantine data in case of dormant viruses Scrub filenames and normalize file formats for preservation Triage and assess if further processing is needed yes Update version in access location if necessary no STOP
8 inch floppy disk!
Surprise!
Badly damaged CD!
Hard drive from 1999!
Unreadable zip disk!
Mini disk!
Legacy Materials
• • Priority – Get data off of aging media – Put it someplace safe and findable Tasks – Inventory – Triage – Transfer
FRED Toolbox Forensic Workstation Widescreen Monitor Procedure Manual
Forensic Recovery of Evidence Device (FRED) External 5.25” floppy with FC 5025 controller card Ultra Bay writeblocker with USB, firewire, SATA, SCSI, IDE, and Molex for power CD/DVD/Blu-Ray drive Microcard reader LTO Tape drive External 3.5” floppy USB 3 ports 2 tb of storage Additional External Hard drive Mulder and Scully
Archivematica
Words of Wisdom
http://1boringoldman.com/index.php/2011/08/10/the-inner-nerd-awakens/
Thanks!
Slides available at: http://gretchengueguen.com/readings AIMS White Paper: http://www2.lib.virginia.edu/aims/whitepaper/