Transcript Sub-Bidder Certificate - New Bedford Area Chamber of Commerce

DCAMM Contractor Certification
How do I Bid on Public Projects?
Why does DCAMM Certify Contractors for
Public Bidding?
Before DCAMM Certification
In the 1970’s, corruption in the
awarding of public building contracts
resulted in substandard and
dangerously defective workmanship
in several important public buildings.
This prompted the Massachusetts
legislature to appoint a special
commission, known as the “Ward
Commission,” to study the problems
in public building construction.
After studying a host of defective public buildings and the
bidding procedures followed by awarding authorities, the Ward
Commission concluded that there was no effective system in
place for screening out those contractors who were
unqualified, overcommitted, underfinanced, or dishonest.
To address this problem, the commission recommended
certification of general bidders on all public building
construction projects subject to the public bidding laws.
DCAMM Certification
Prime/General Certification vs. Sub-bidder Certification
What’s the difference?
A Prime/General Certificate of Eligibility (“Certificate”) is used
when a Prime/General Contractor or Construction Manager
bids directly to an owner/awarding authority. The
General/Prime Contractor manages all the sub-bidders on the
contract.
A Sub-bidder Certificate of Eligibility is used when a subcontractor
bids as a Filed Sub-Bidder.
When is a DCAMM Prime/General Certificate* Required?
– A DCAMM Prime/General Certificate is required on projects
bid under M.G.L. c. 149, §44A
– A contract is subject to M.G.L. c.149, §44A-J or c.149A if:
1. It is put out by a Massachusetts Public Agency (i.e. state
agencies, authorities, counties, cities, towns, etc.)
2. It is for the construction, reconstruction, demolition,
maintenance, or repair of a vertical building
3. The estimated cost is over $100,000
* DCAMM Certification is not required for:
Highway, bridge, tunnel, sewer, site work or other horizontal
work that do not involve buildings and building projects under
$100,000.
Prime/General Information
• Prime/General threshold: Estimated Construction Cost $100,000
• Prime/General required for the 28 Categories of Work listed in M.G.L. c. 149,
§44F
• Prime/General must be DCAMM certified in Category of Work to bid project
Requirements for General/Prime Certification
Application for General/Prime Certificate of Eligibility
Fee payment in the form of Certified Check or Money Order made payable to the
Commonwealth of Massachusetts
Copy of Current Supplier Diversity Office (SDO) Certificate, if applicable
Most recent Massachusetts Corporation Annual Report or Massachusetts Foreign
Corporation Annual Report if an out of state company or LLC Annual Report if an LLC
New applicants; include Articles of Organization or Massachusetts Foreign
Corporation Certificate if an out of state company or Certificate of Organization
if a Limited Liability Company (LLC)
Resumes of all Principal and Supervisory Personnel
Most Recent Year-Ending CPA Audited or Reviewed Financial Statement
Workers Compensation Insurance Binder or Policy and verification of your company’s
Experience Modification Rating (EMR)
Bonding Letter with Single and Aggregate Limits listed along with Surety name
What does it mean
To be a Filed Sub-Bidder?
DCAMM Sub-Bidder Certification
When is a DCAMM Sub-Bidder Certificate Required?
– A DCAMM Sub-bidder Certificate is required on projects bid under M.G.L.
c. 149, § 44A & c. 149A
– A project subject to M.G.L. c.149 §44A or c.149A if:
1. It is put out by a Massachusetts public agency (i.e. state agencies,
authorities, counties, cities, towns, etc.); and
2. It is for the construction, reconstruction, demolition, maintenance, or
repair of a vertical building; and
3. The entire project is estimated to cost over $100,000; and
4. The sub-bid category of work in one of the 18 trades is estimated to
cost over $20,000.
DCAMM Certification is not required for:
Highway, bridge, tunnel, sewer, site work, or other horizontal projects that do not
involve buildings and building projects under $100,000 and/or the sub-bid category
of work in one of the 18 trades is estimated to cost under $20,000.
Filed Sub-Bidders Information
• Filed sub-bid threshold: Estimated Construction Cost $20,000
• Filed sub-bids required for the 18 trades listed in M.G.L. c. 149, §44F
• Filed sub-bidders must be DCAMM certified in trade.
Filed Sub-Bidder Requirements
 Application for Sub-Bidder Certificate of Eligibility
 Fee payment in the form of Certified Check or Money Order for $200 made
payable to the Commonwealth of Massachusetts
 Copy of Current Supplier Diversity Office (SDO) Certificate, if applicable
 Most recent Massachusetts Corporation Annual Report or Massachusetts
Foreign Corporation Annual Report if an out of state company or LLC Annual
Report if an LLC
 New applicants; include Articles of Organization or Massachusetts
Foreign Corporation Certificate if an out of state company or Certificate of
Organization if a Limited Liability Company (LLC)
 Resumes of all Principal and Supervisory Personnel
 Most Recent Year-Ending CPA Compiled or Reviewed Financial Statement
 Workers Compensation Insurance Binder or Policy and verification of your
company’s Experience Modification Rating (EMR)
Filed Sub-Bidders Categories of Work
Acoustical Tile
Metal Windows
Electrical Work
Miscellaneous And Ornamental Iron
Elevators
Painting
Fire Protection Sprinkler Systems
Plumbing
Glass And Glazing
Resilient Floors
HVAC
Roofing And Flashing
Lathing And Plastering
Terrazzo
Marble
Tile
Masonry Work
Waterproofing, Damp-Proofing And
Caulking
Special (For DCAM Pre-Approved Projects
Only)
DCAMM Certification Application
Prime Certification Application
Company Name:
Street Address:
Official Business Name
Street address
City, State, and Zip:
Telephone:
City State and zip code
Company Phone number
Fax:
E-Mail Address:
Submitted by:
Date:
Email address of contact person
Person we will contact
Date you completed
Check all categories of work from the list at the right
for which you wish to receive certification.
To be considered for certification in any category,
contractors must perform work in those categories
using their own workforce. Certification will not be
granted in categories where the work was
subcontracted.
Current or most recent
DCAMM certificate number:
your account a number
DCAMM will assign
Categories of Work
General Building Construction
Alarm Systems
Asbestos Removal
De-leading
Demolition
Doors & Windows
Electrical
Electronic Security Systems
Elevators
Energy Management Systems
Exterior Siding
Fire Protection Sprinkler Systems
Floor Covering
Historical Building Restoration
Historical Masonry
Historical Painting
Historical Roofing
HVAC
Masonry
Mechanical Systems
Modular Construction/ Prefab
Painting
Plumbing
Pumping Stations
Roofing
Sewage and Water Treatment Plants
Telecommunications Systems
Waterproofing
Cross Over Categories are Red
Cross Over Categories
What is a Cross Over Category?
When you complete the Prime Application if you have selected
one of these 9 categories of work and have received certification
in that specialty you will automatically receive the Sub-Bidder
Certificate of Eligibility*
Electrical
Elevators
Fire Protection Sprinkler Systems
HVAC
Masonry
Painting
Plumbing
Roofing
Waterproofing
* Sub-Bidder Application not required
Sub-Bidder Certification Application
Company Name:
Street Address:
Official Business Name
Street address
City, State, and Zip:
Telephone:
Acoustical Tile
City State and zip code
Company Phone number
Fax:
Electrical Work
Elevators
Fire Protection Sprinkler Systems
Glass and Glazing
E-Mail Address:
Submitted by:
Date:
Categories of Work
Email address of contact person
Person we will contact
HVAC
Lathing and Plastering
Marble
Masonry Work
Date you signed
Metal Windows
Check all categories of work from the list at the right
for which you wish to receive certification.
Miscellaneous and Ornamental Iron
Painting
To be considered for certification in any category,
contractors must perform work in those categories
using their own workforce. Certification will not be
granted in categories where the work was
subcontracted.
Plumbing
Resilient Floors
Roofing and Flashing
Terrazzo
Tile
Current or most recent
DCAMM certificate number:
your account a number
DCAMM will assign
Waterproofing, Damp-proofing and Caulking
Certification Application Contents
A. Historical Data/Organization—Biographical Info
B. Resumes of Officers & Supervisory Personnel
C. Organizational Experience
D. Bonding/Financial Data
E. Highest Value Projects
F. Projects in Progress
G. Completed Projects
(Excel Spreadsheet)
(Excel Spreadsheet)
H. General Performance Questions
--Terminations/failure to complete/direct payments/surety bonds invoked
I. Legal/Administrative Proceedings
--Lawsuits/workers comp issues/violations of law
J. Affidavit
--Signed and sworn under the penalties of perjury
Bonding, Financial Data, and Workers’ Compensation
1) Bonding Only Required for Prime Certification: If your company is bonded,
please attach an original letter from your bonding agent addressed to DCAMM,
Commonwealth of Massachusetts, accompanying single and aggregate limits and
providing name of surety company.
2) Attach the most recent, complete year-ending statement of financial condition
prepared by a certified public accountant (CPA), including balance sheet and income
statement.
1) For Prime Certification we will accept Audited or Reviewed Financial Statements
2) For Sub-Bidder Certification we will accept Reviewed or Compiled Financial
Statements
3) Attach a copy of your company’s Workers Compensation Insurance Policy
Information Page and please ensure that it indicates your company’s Experience
Modification Rating (EMR).
Prime Projects – In Progress and Completed
Projects in Progress
Using the Excel Spreadsheet (“E. Projects in Progress”), list all building construction projects
your company has in process on this date that are at least $80,000. Do not list projects with
contract values of less than $80,000. If your company has more than twenty (20) projects in
process on this date, please restrict your list to the twenty (20) oldest contracts still in process.
Information on randomly selected projects is not acceptable.
With respect to single contracts involving multiple categories of work, provide a dollar breakdown
attributable to each category listed
Completed Projects
Using the Excel Spreadsheet (“F. Completed Projects”), list all building construction projects
of at least $80,000, which your company has completed within the past three years or the twenty
(20) most recent projects completed within the past five years. It is acceptable to add a second
Completed Projects worksheet if needed.
Information on randomly selected projects is not acceptable. With respect to single contracts
involving multiple categories of work, provide a dollar breakdown attributable to each category
listed.
Both Excel Spreadsheets are available on our website: www.mass.gov/DCAM/Certification
Sub Bidder Projects – In Progress and Completed
Projects in Progress
Using the Excel Spreadsheet (“E. Projects in Progress”), list all building construction projects
your company has in process on this date that are at least $20,000. Do not list projects with
contract values of less than $20,000. If your company has more than ten (10) projects in process
on this date, please restrict your list to the ten (10) oldest contracts still in process. Information on
randomly selected projects is not acceptable.
With respect to single contracts involving multiple categories of work, provide a dollar breakdown
attributable to each category listed
Completed Projects
Using the Excel Spreadsheet (“F. Completed Projects”), list all building construction projects
of at least $20,000, which your company has completed within the past three years or the ten (10)
most recent projects completed within the past three years. It is acceptable to add a second
Completed Projects worksheet if needed.
Information on randomly selected projects is not acceptable. With respect to single contracts
involving multiple categories of work, provide a dollar breakdown attributable to each category
listed.
Both Excel Spreadsheets are available on our website: www.mass.gov/DCAM/Certification
Additional Certification Standards
•
Passing Rating for Certification is 80% for both prime and subs
•
Factors incorporated into Overall Numerical Rating system including
criteria such as: termination, amount of litigation, direct payment claims
history, OSHA penalties over $1K, workers’ comp rating (EMR) & any
other factor bearing on a contractor’s competency and responsibility
within the Commissioner’s discretion
•
Single Project Limit (highest amount you can bid per-project) based on
average of largest 2 projects (for Prime Certification)
•
Background checks: Joint Task Force (JTF) referrals; Dept. of
Unemployment Assistance (DUA); Dept. of Industrial Accidents (DIA)
Stop Work Order List; Workers’ Compensation Rating & Inspection
Bureau (WCRIB) (EMR); OSHA; Attorney General (AG); State and
Federal Debarment lists
Contractor Evaluation
What is this?
Client reference from your Completed Projects
Areas they will evaluate are:
– Finished Product Quality
• This covers the general quality of workmanship
– Your Project Management
• 5 areas evaluated:
– Coordination and scheduling
– Ability of manage subcontractors
– Safety and housekeeping procedures
– Change orders
– Working relationships and paperwork
– Supervisory Personnel Rating
• They will rate the Supervisor knowledge, skills and experience of your onsite staff
Who Signs Evaluations for Contractors
The form must be completed and signed by the following:
 Individual at Awarding Authority (AA) who is most
knowledgeable about the construction phase of the project.
 For public projects under $1.5M only official at Awarding
Authority must sign Contractor Evaluation. At Awarding
Authority’s discretion, the AA’s Representative may sign the
Evaluation too. No separate evaluation to be submitted.
 For public projects over $1.5M where an OPM (Owners Project
Manager) is required, it is mandatory that the Owner
(Awarding Authority) and OPM both sign the same
Contractor Evaluation.
Prime General Evaluations
 We Request Project Evaluations within the past 5 years
 5 Evaluated Projects minimum are needed in each category of
work you are applying for in order to receive DCAMM
Certification
 Projects should have a passing score established by DCAMM
(over 80%)
 Evaluations can be returned to us by any of the following
methods:
Fax, Email, US Postal or hand delivered
We no longer accept evaluations over the telephone
Sub-Bidder Evaluations
 We Request Project Evaluations within the past 3 years
 3 Evaluated Projects minimum are needed in each category of
work you are applying for in order to receive DCAMM
Certification
 Projects should have a passing score established by DCAMM
(over 80%)
 Evaluations can be returned to us by any of the following
methods:
Fax, Email, US Postal or hand delivered
We no longer accept evaluations over the telephone
Contractor Certification Information On-line
See DCAMM website (www.mass.gov/dcam/certification) for:
• Standard Contractor Evaluation Form (Public & Private Projects)
• List of DCAMM Certified Prime and Filed Sub-bidders
• Certification Application and Instructions for Prime and Filed Subbidders
• DCAMM Regulations 810 CMR §4.00 & §8.00
• DCAMM Contractor Certification Guidelines & Procedures
IMPORTANT RESOURCES
DCAM’S Website www.mass.gov/dcam
Information on Contractor Certification
Instructions for Emergency Waivers, Prequalification and more
Inspector General’s Website www.mass.gov/ig
Publication “Designing and Constructing Public Facilities
Attorney General’s Website www.mass.gov/ag
Go to “Workplace Rights” “Public Construction”
– Information on:
Prevailing Wage
Public Bidding
OSHA 10 Act
State Office of Minority and Women Business Assistance
http://www.somwba.state.ma.us/
State Agency Resources for Contractors
Smart Bid Subscription
www.comm-pass.com
Prime Application and Sub Application,
Guidelines and Procedures
www.mass.gov/dcam/certification
List of Decertified Contractors & List of
Certified Contractors can also be
found here
Designing & Constructing Public
Facilities
www.mass.gov/ig
Attorney General’s Office
www.mass.gov/ago
Information on: Prevailing Wage,
Public Bidding, OSHA 10 ACT
Secretary of State
www.mass.gov/sec
Corporations, Central Registry
Division of Professional Licensure
http://license.reg.state.ma.us/loca/locaprof.a
sp
MA Office of Business Development
www.mass.gov/mobd
Office of Small Business and
Entrepreneurship
Online Tools for Businesses
www.mass.gov/portal/business/online-toolsbusiness.html
Board of Public Accountancy
http://www.mass.gov/ocabr/licensee/dplboards
Directory to find a certified public
accountant
Other Resources Available for Contractors
Please remember to do your due diligence when researching a future partner
Mass Development
http://www.massdevelopment.com/
Mass Development works with businesses, nonprofits, and local, state, and federal officials and
agencies to strengthen the Massachusetts economy.
Small Business Administration
www.sba.gov
SBA offers a variety of programs and support services to help you navigate the issues you face with
your initial applications, and resources to help after you open for business.
SCORE
http://www.score.org/
SCORE is a nonprofit association dedicated to helping small businesses get off the ground, grow
and achieve their goals through education and mentorship.
Massachusetts Growth Capital Corp.
http://www.mcdfc.com/
A quasi public corporation extending loans to small businesses with limited access to private
capital. Investment goal is to create or preserve jobs and to promote economic development in
the Commonwealth of Massachusetts.
Next Street
www.nextstreet.com/
Next Street is a for-profit business that aims to maximize the growth, profitability and success of
our portfolio companies, thereby enhancing economic development, wealth and job creation in
America’s cities.