Transcript The Point-to-Point Authority Limited (PPA)

The Point-to-Point Authority Limited
(PPA)
Chairman
Robert Waley-Cohen
PPA – May’10 Board Meeting
Some of the matters discussed!
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PPA Accounts for year to date
PPA Budgets 2010 / 2011
Repayment of loans
Creating a financial reserve
Weatherbys Chase - financial performance
Communication – Improvements to the Website and the Talking Point Telephone service
Availability of Registration forms on Website i.e. Hunter Certificates, Riders Qualification
Certificate Application / Medical forms
Online entries via the national website
Management of National Sponsors
Search for new National Sponsors
Area Public Relation Officers – Funding, management & performance
Establishment of the Medical Advisory Committee (MAC)
2010 / 2011 Fees
2010 / 2011 Newsletter
Cont......
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Horserace Betting Levy Board Annual Grant to Point-to-Point meetings
National Dance & Awards
Races restricted to 4 & 5 yr olds
Handbook for Point-to-Point – an aid for first time Fixture Secretaries
Stewards Seminars / Content / Retirement age / Recruitment
Changes to BHA Regulations / Instructions
Remounting
Telephone entries
Authority to declare horses when not the owner
Novice riders weight allowances in Open Races
Doctors Orientation Day
Maximum weights allowed
ROBERT WALEY-COHEN
Independent Chairman
LUCY TUCKER
Executive
ROSE OSBORN – ADMINISTRATOR
RICHARD FULLER
PPORA( Chairman)
STEVEN ASTAIRE
PPSA (Chairman)
Jeanette Dawson (Hon Secretary)
Keren Jeffery (Assistant)
14 Area Reps
4 Riders Reps
1,800 Members
MIKE FELTON
MFHA (Committee Member)
JULIE ELLIS – ACCOUNTS
RICHARD RUSSELL
Jockey Club
Rose Osborn (Secretary) Alastair Jackson (Director)
Tim Easby
14 Area Chairmen
14 Area Secretaries
14 Area Public
Relations Officers
198 Fixture
Secretaries
Company Stakeholders:
•The Point-to-Point Owners & Riders Association (PPORA ) 25%
•The Point-to-Point Secretaries Association (PPSA) 25%
•Master of Foxhounds Association (MFHA) 25%
•The Jockey Club 25%
Lesley Coutrney
Dilys Hart
186 Hunt Secretaries
HEATHER KEMP
Independent
TABITHA CAVE
Independent
Sponsorship & PR
Jeanette Dawson (Co-ordinator)
Keren Jeffery (Assistant)
Legal
Health & Safety
The PPA – What does it do?
The Office – 11 Trull Farm Buildings, Cirencester, Gloucestershire.
 Lucy Tucker – Executive
 Rose Osborn – Administrator
 Julie Ellis – Accounts
Our Customers:
198 Point-to-Point Fixture Secretaries
120 Senior Vets
116 Senior Doctors
14 Area representatives
358 Point-to-Point Stewards
77 Senior Stewards
823 Riders
3,750 horses’ Owners
The British Horseracing Authority
The Horserace Betting Levy Board
The Masters of Foxhounds Association
The Pony Racing Authority
The General Public!
The Horserace Betting Levy Board (HBLB)
• Checking & Processing each Fixture’s Annual accounts for
onward transmission to the HBLB
• Production of the annual application to the HBLB
highlighting why Point-to-Point Courses need the grant.
• Devising the breakdown of the HBLB grant between the
117 Point-to-Point Courses for submission to the HBLB for
approval
• Checking payment details (BACS) are correct ahead of
payment of the grant to the host hunt’s
The British Horseracing Authority (BHA)
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Make annual changes to the Regulations & Instructions in agreement with the BHA
ahead of the forthcoming season
Organise & administer the annual Point-to-Point Stewards Seminars
(Huntingdon (5/10), Newcastle (6/10) & Cheltenham (12/10))
Compilation & circulation of the weekly Stewards Assistant Report to: Senior Stewards, the
BHA, Stewards Assistants, PPA Board and Area Secretaries
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Verifying the eligibility of 358 Stewards & 77 Senior Stewards
Verifying the eligibility of 120 Vets
Horse performance – monitoring & recording poor performers & behavioural issues
Fallers – monitoring of fallers at every fence at 213 Point-to-Point meetings
Collation of the meeting returns – Stewards Enquiries, Racecards, Results etc
Chasing payment of not paid on the day
Organise & administer the Point-to-Point Doctors Orientation Day liaise over content with
“Doctors@Events”
Establishment of the Medical Advisory Committee (MAC) to oversee all medical aspects,
to help 116 Senior Doctors.
Administration of the Riders Insurance Scheme
The Point-to-Point Secretaries
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Provision of the Agenda papers & Minutes for the biannual Committee meetings
Attendance at the 14 Area Meetings
Circulation of the annual Point-to-Point Fixture Application paperwork
Support to Fixture secretaries prior to the “paperwork return” deadline concerning
administrative issues.
Compilation of the annual Fixture list in conjunction with the Area Representatives
Checking all relevant signatures are received in relation to the application – Landowner
consent / host hunt permission
Pre-season mail out to: 198 Fixture Secretaries, 146 Clerk of the Courses, 51 BHA
Course Inspectors, 435 Point-to-Point Stewards, 116 Senior Doctors & 120 Senior Vets
Fixture issues – rearranged meetings / acquiring the relevant authorisation for changes to
details published with the National Point-to-Point Planner i.e. Race time changes etc
Assistance in finding replacement officials at short notice such as senior doctors & vets
via PPA databases
Chasing of unpaid entry fees
The Master of Foxhounds Association (MFHA)
• Annual update of relevant paperwork prior to distribution to 198 hunts
• Liaison with MFHA office as to the number of forms supplied to each
hunt
• Provision of numbers qualified with each hunt at the end of the season
NEW for 2010 / 2011:
• “Pdf” format of HC / RQC available to download from Website.
• Liaison with MFHA as to implementation of system regarding
confirmation of qualification, payment of subscription & registration of
HC / application to ride
The Point-to-Point Owners & Riders Association
Owners
• Arrange the mandatory Public Liability Insurance
• Registration of Hunter Certificate via Weatherbys
• Registration of PPA Horse Sponsorship via Weatherbys
• General help with everyday enquiries
Riders
• Arrange the annual insurance premiums & cover
• Administer the Riders Insurance Scheme
• Assist new applicants with any aspect of their application
• Liaise with the BHA Medical Department over individual applications concerning medical
issues
• Confirm fallers who have had and suffered an injury so as to aid with payments if due
from the Insurance
• Whenever possible make sure riders receive their RQC on time (even if it means delivering
it personally to a point-to-point where they are riding!).
• Attend PPORA Riders seminars
Pony Racing
• Responsibility for the Point-to-Point Pony Racing Committee – meetings and
communication throughout the season
• Compilation of the annual fixture list
• Provision of information for the National Point-to-Point Planner
• Arrangement of Employers’ public & personal liability for those not covered under the
MFHA policy
• Updating of the Pony Racing Authority (PRA) Website with all entries, results and
news on a weekly sometimes daily basis
• Liaison with the Chief PRA Steward over registrations of Riders and Ponies.
• Research of qualification / eligibility enquiries / objections
• Chasing of paperwork for incomplete registrations
• Management of national sponsorship as and when it is available
• PPA Executive - a Director of the PRA Board the Regulator of Pony Racing under both
codes – Racecourse & Point-to-Point. Attends all Board meetings
• General day to day Enquiries / Complaints!