Beta College Library Bound Serials Collection Weeding Project
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Transcript Beta College Library Bound Serials Collection Weeding Project
Beta College Library
Bound Serials Collection
Weeding Project
Alicia Melucci-Roberts
Art Guttierez
Catherine Closet-Crane
Earl Givens
Scott Reed
Weeding Project for BCL
Introduction
Overview
De-selection Criteria
Faculty Consultation Procedures
Public Relations Plan
Timeline
Outline of Process
Sources Used
Weeding Project for BCL
Overview of the situation
The Problem:
Stacks at 93% capacity & room is needed for growth
600,000 items in BCL collections
60,000 volumes need to be withdrawn for storage or disposal
Elements of the Solution:
Access provided to many electronic journals
Project MUSE and JSTOR
Shared high-density remote storage option
Agreed-upon 2 phase weeding process
Phase 1: Weeding of bound serial volumes
Phase 2: Weeding of monographs
Our Task: Develop a Plan for Phase1
Weeding Project for BCL
Overview of the situation (continued)
The Beta College Library Dilemma
Bound periodicals occupy most shelf space
All serial materials will be evaluated
Serials may include:
journals (academic and non-academic)
national bibliographies
almanacs
yearbooks
Purpose of Weeding
Weeding Project for BCL
General Deselection Criteria for Serials
Physical condition of bounded volumes
Superfluous subjects
Superseded editions
Duplicate titles
Trendy ephemera
Currency or reliability
Copyright date
Government documents
Weeding Project for BCL
Procedure for Faculty Consultation
The Head of the Library will request the creation of
faculty consultation committee
The Collection Manager will work collaboratively
with subject/reference librarians and consultation
committee
Each Subject/Reference Librarian will work
collaboratively with the faculty liaison in their
discipline
Faculty consultation committee will review
deselected materials list for 45 days and make
recommendations
Weeding Project for BCL
Public Relation Plan
The Head of the Library will act as a liaison with department
chairs
The Collections Coordinator will be the official spoke-person
and liaison to the University community
develop an electronic newsletter to report on process
provide a public forum for questions
answer to concerns & answers
Subject/Reference Librarians will
act as a library liaison with the faculty in their discipline
meet with consultation committee and faculty as needed
The faculty consultation committee will
act as a liaison between faculty in their discipline & the library
Weeding Project for BCL
Timeline
January – March
Presentation of weeding plan. Subject/reference librarians analyze
serials collection and proceed with de-selection of material. Launch the
public relations campaign on the library website. Develop presentation
for dept. chairs and faculty
Jan.15: Meeting with department heads and faculty.
April
Subject librarians meet with faculty consultation committee
Consultation committee reviews list for 45 days
May
Subject librarians meet with faculty consultation committee
June - September
Start transfer of bound serials
Start the disposal process and complete before school starts
October – December
Complete transfer of bound serials to remote storage
Prepare for Phase 2 - Monographs
Weeding Project for BCL
Outline of transfer, withdrawal & disposal process
Identification
This is part of the initial prep phase where a list of serials is created
based on the General Deselection Criteria for Serials
Insert tags into serials to identify them as items being considered for
Phase 1
Withdrawal
Student workers will collect items and check tags for feedback
Cataloger will remove items that are being withdrawn from catalog
Transfer to Storage
Student workers will pack items for transfer to remote storage
Items for storage will retain standard cataloging information
Location in catalog will be updated for remote storage items
Disposal
Inform students working on disposal of the sensitive nature and give
directions for dealing with public
All stamps or identifying marks will be crossed out or removed
BCL will recycle as much as possible
Weeding Project for BCL
Conclusion
Any Questions?
Weeding Project for BCL
Sources Used
Austin, B. (2002). Establishing Materials Selection Goals for Remote Storage: A
Methodology. Collection Management, 27 (3/4), 57-68.
Banks, J. (2002). Weeding book collections in the age of the Internet [at Southeast Missouri
State University]. Collection Building, 21 (3), 113-19.
Burgett, S. W. (2006). A Comprehensive Weeding Project for a Community College Library
Collection or Bye Bye Books. Kentucky Libraries, 70 (4), 17-21.
Dubicki, E. (2008). Weeding: facing the fears. Collection Building, 27 (4), 132-135.
Handis, M. W. (2007). Practical advice for weeding in small academic libraries. Collection
Building, 26 (3), 84-87.
Lancaster, F. W. (1988). Obsolescence, weeding, and the utilization of space. Wilson Library
Bulletin, 62 (9), 47-49.
Weeding Project for BCL
Sources Used (continued)
Martin, M. and Sayed, N. (2004).Good Grooming: Basic Issues in Weeding and Weeding
Policy in Library Collections. Mississippi Libraries, 68 (2), p. 36-38.
Metz, P. and Gray, C. (2005). Public Relations and Library Weeding. The Journal of
Academic Librarianship, 31 (3), 273-279.
Ruesch, R. (2008). By the Book: Thoughts on the Future of Our Print Collections. Law
Library Journal. 100 (3), 555-562.
Singer, C. A. (2008). Weeding Gone Wild: Planning and Implementing a Review of the
Reference Collection. Reference & User Services Quarterly, 47 (3), 256-264.
Tobia, R. C. B. (2002). Comprehensive weeding of an academic health sciences collections:
the Briscoe Library experience. Journal of the Medical Library Association, 90 (1), 9498.