Transcript Part 1
Department of Defense
Defense Travel Management Office
GSA Expo 2010
DoD Temporary Duty Travel Training
Ms. Tamara Peyton GSA Expo May 2010 Office of the Under Secretary of Defense (Personnel and Readiness)
Defense Travel Management Office
Department of Defense
DoD Temporary Duty Travel Training
Mr. Bill Tirrell, Regulations Branch Chief GSA Expo June 2010 Office of the Under Secretary of Defense (Personnel and Readiness)
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Defense Travel Management Office
Caveats
• Material included in this brief is current
BUT
is subject to change •
Do NOT
use this brief as the basis of any decision; consult the appropriate reference in the Joint Travel Regulations (JTR) or Joint Federal Travel Regulations (JTFR) for the most current information • “If you can’t stand the answer, don’t ask the question.” ~
Ed Brennan, State Department
• PDTATAC website can be found at: http://www.defensetravel.dod.mil/perdiem Office of the Under Secretary of Defense (Personnel and Readiness)
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Defense Travel Management Office
Overview
• JFTR, Volume 1 - not applicable to DoD civilian employees • DoD civilian employees follow the regulations of authority whose appropriations pay for the travel (except for ‘Fly America’) • Service regulations supplement the JTR, but cannot authorize expenditures that are not allowed in JTR • JTR available at: http://www.defensetravel.dod.mil
/perdiem/trvlregs.html
Applicable Regulations for DoD Civilian Employees
Titles 5 of the US Code (statute law) Case law from Government Accountability Office (GAO), General Services Administration Civilian Board of Contract Appeals (CBCA – formally GSBCA) State’s Standardized Regulations (DSSR) DoD policies in Joint Travel Regulations, Volume 2 (JTR) Office of the Under Secretary of Defense (Personnel and Readiness)
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Defense Travel Management Office
Overview
(continued) • DSSR, FTR, and JTR, Volume 2 - not applicable to uniformed personnel for travel and transportation allowances • Service regulations supplement the JFTR, but cannot authorize expenditures that are not allowed in JFTR • JTR available at: http://www.defensetravel.dod.mil
/perdiem/trvlregs.html
Applicable Regulations for Uniformed Personnel
Titles 10 and 37 of the US Code (statute law) Government Accountability Office (GAO) case law DoD Office of Hearings and Appeals (DOHA) opinions Services’ policies in Joint Federal Travel Regulations, Volume 1 Office of the Under Secretary of Defense (Personnel and Readiness)
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Defense Travel Management Office
JTR and JTFR Basics
• JTR/FTR and JFTR are
NOT
guidance; have the force and effect of law – No JTR or JFTR waivers • Just because JTR (or JFTR) does not specifically state that you cannot do something, does
NOT
mean that you can (JTR, par. C1050-A and JFTR, par. U1000) – Said differently: The regulations tell users what they can do; find where the regulations say you can do something – If you, as an AO, want to ‘OK’ a reimbursable expense, make sure it’s on the list!
• JTR & JFTR Appendix A – A
must-read
if dealing with DoD civilian travelers (and Uniformed Personnel), travel and transportation allowances Office of the Under Secretary of Defense (Personnel and Readiness)
Temporary Duty Travel Authorizations/Orders
(continued)
Defense Travel Management Office
• DoD civilian employee TDY order (actual DD Form 1610) is to be prepared IAW JTR, APP I • Uniformed personnel – Each Service has its own regulations for preparing travel authorizations/orders – Some guidance in JFTR (that should be referenced from Service regulations) • Invitational Travel Authorization (ITA) – Used for non-GOV’T personnel who ‘participate’ in DoD activities – NOT used for contractors in execution of contracts – JTR/JFTR, Appendix E 7 Office of the Under Secretary of Defense (Personnel and Readiness)
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Defense Travel Management Office
Temporary Duty Travel Authorizations/Orders
• Write simply so ALL users can understand what’s intended – REMEMBER – If the orders conflicts with the regulations, the regulations are correct, NOT THE ORDER • ‘Variation Authorized’ is a VERY powerful authority – NOT used in place of good planning – Example?
Office of the Under Secretary of Defense (Personnel and Readiness)
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Transportation Arrangements
Defense Travel Management Office
• MANDATORY to make all transportation arrangements
for official travel
through an available CTO/TMC – What is the DoD ‘standard’ for air transportation?
– Is it EVER acceptable for travelers to make their own transportation arrangements for official travel?
– Can ‘restricted’ airfares be used?
– Where are the rules for ‘city-pair’ airfares?
• There are strict rules for CTO/TMC, city-pair airfare, and ‘Fly America’ airlines use – There are exceptions, but they need to be carefully reviewed – e.g., a city-pair ‘exception’ doesn’t allow for ‘foreign flag’ use Office of the Under Secretary of Defense (Personnel and Readiness)
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Defense Travel Management Office
Fly America
• Only the following government agencies have
SPECIFIC LEGISLATIVE AUTHORITY
(49 USC §40118(d)) to use foreign flag airlines between foreign countries even if a U.S.- certificated air carrier is available: State Department US Information Agency US International Cooperation Agency USAID Arms Control & Disarmament Agency • Covers employees of these agencies, their dependents, and baggage • This does
NOT
apply (EVER) to DoD civilian travelers or Uniformed Personnel – See JFTR, par. U3125-C; JTR, par. C2204-C • ‘Open Skies’ agreements do NOT apply to DoD Office of the Under Secretary of Defense (Personnel and Readiness)
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Defense Travel Management Office
Summary
• A traveler’s greatest need is
CORRECT AND TIMELY INFORMATION!
• Travelers should be informed by knowledgeable personnel using JFTR, or JTR/FTR/DSSR, and Service implementing regulations – – JFTR - statutory regulation for uniformed services JTR - implements FTR (& DSSR, in part) for DOD civilian travelers Office of the Under Secretary of Defense (Personnel and Readiness)
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Defense Travel Management Office
Summary
• Read
APPENDIX A
in JFTR and JTR • Refer contractor questions to CORs and Federal Acquisition Regulation (FAR) • Use Service Military Advisory Panel (MAP) and Civilian Advisory Panel (CAP) members as resources via your chains of command – Phone numbers on the website Office of the Under Secretary of Defense (Personnel and Readiness)
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Additional Information
• Website: http://www.defensetravel.dod.mil/perdiem – Get e-mail notification of significant changes – Links to other sites – FAQs on ‘business travel’/TDY and ‘relocation’/PCS subjects – CURRENT world-wide per diem rates (including for U.S. installations) • Service points of contact (uniformed & DOD civilian): http://www.defensetravel.dod.mil/perdiem/phdir.html
• In
DESPERATION ONLY
Office of the Under Secretary of Defense (Personnel and Readiness)
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Defense Travel Management Office
Subscriber E-mails
• Subscriber, The following information was published for 01 January 2010: – OCONUS/Foreign Per Diem Rates updated – Travel Regulations JFTR & JTR updated for January 2010 – Basic Allowance for Housing (BAH) updated for CY 2010 – Dislocation Allowance (DLA) updated for CY 2010 – CONUS Cost-Of-Living Allowances updated for CY 2010 – Overseas Cost-Of-Living & Housing Allowances updated for 01 January 2010 To access the updated information, go to http://www.defensetravel.dod.mil/perdiem/perdiemrates.html
Office of the Under Secretary of Defense (Personnel and Readiness)