Transcript The College Application Process

The College
Application Process:
Naviance & eDocs
Red Bank Catholic High
School Guidance Office
September, 2014
Welcome!
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Mr. Mark DeVoe
Melinda Fellingham
Patricia Hendricks
Kelly O’Keefe-Howlett
Theodore Jarmusz
Mary Ellin Sweeney
• Debra Hemschoot
• Tina Schwartz
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Director of Guidance
Counselor
Counselor
Counselor
Counselor
Learning Consultant
- Registrar
-Guidance Secretary
Agenda
• 60-75 minutes
• Practical information
• Changes to the Application Process
• 5 EASY STEPS
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Important Deadlines
Applying for Scholarships
Upcoming Events
Question and Answer (General)
The College Application
Process
Apply
Decide
Hear
Naviance Family Connection
• A comprehensive website that students and
parents can use as a tool in planning for their
future.
• Naviance is used for:
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College research
Student Data (test scores, GPA etc.)
Prospective Colleges
Scholarships
Scattergrams
The College Application Process using eDocs
• All School Documents will be sent electronically
using eDocs
• Common Application Reports
• Teacher and Counselor Recommendations
• Transcripts – Initial, Mid-year and Final
• School Profile
Overall Expectations
• Keep the process in perspective
• Work together as a family
• Students must take ownership
• Discuss finances openly
• Start early and meet all deadlines
Expectations for the Student
5 Easy Steps
Step 1: Apply via “The Common Application”
• Go to Commonapp.org and set up your account. Write down
your common app username (e-mail) –You MUST establish a
Commonapp account in order to submit your documents
electronically.
• Add your colleges that you are applying to via the Common
App
• Click on ‘assign recommenders’ (sidebar) and the FERPA
agreement appears. Video link for Completing FERPA on
CommonAPP https://vimeo.com/73384070
• FERPA absolutely has to be signed before you can go
forward.
• Login to Naviance and match your CommonApp e-mail to your
Naviance account. The e-mail has to be the same.
Common Application Link and
Tutorials
• Common Applicationhttps://www.commonapp.org/eLearning/Submissi
on.htm
• Video link for Completing FERPA on CommonAPP
https://vimeo.com/73384070
• Common Application You Tube Tutorialwww.youtube.com/watch?v=M61jkEVwT1g
• Common Application Step by Step-
Naviance Family Connection
Matching Common App to
Naviance
Step 2: Add Prospective Colleges on Naviance
Update Application Status
Step 3: Teacher Recommendations
• Always allow at least 2 weeks for teachers to complete their letter.
• Please make sure you personally ask the teacher prior to submitting the
official request.
• Click on the College tab, then “Colleges I’m Applying To”
• Scroll down to Teacher Recommendations.
• Click add/cancel request
• Add new request, click the drop-down list and choose the teacher from
the list, click submit request.
• Your teacher request has to be done prior to your requesting a transcript.
Step 4: Requesting a Transcript
• You should have already started your application.
• Your counselor should have the parent brag sheet and
recommendation questionnaire from you prior to this step.
You should have already asked your teachers for a
recommendation.
• Submit a COMPLETED “Transcript Request Form” to Mrs.
Hemschoot personally. DO NOT LEAVE THIS FORM IN A
COUNSELOR MAILBOX!
• Enter Request A Transcript in Naviance.
For a NOVEMBER 1 deadline-request should be submitted no
later than October 15.
For a November 15 deadline-request should be submitted no
later than October 31.
Transcript Release Form
Transcript Request Form
Step 5: Apply
• Complete Common Application On line.
• Complete Supplements if applicable.
• If college does not subscribe to CommonApp, complete online application for that particular college, but you MUST
complete a Common Application in order to send electronic
documents.
• Make sure you complete payment screen and THEN SUBMIT
application after payment.
• Check for GREEN (on commonapp) box that appears at the top
of the application to ensure that your application has been
submitted.
View Active Application and Delivery Type
Types of Applications
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2
3
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5
1. Question Mark = Student hasn’t listed the college in the Common App
website
2. Blank Computer = Accepts EDocs and is not a Common App school
3. CA in Computer = Accepts EDocs and is a Common App School
4. Stamp
= Paper Copy must be mailed
5. CA with line
= Common App School but student has elected to use
School Application instead
Updating the Application
Status
• Click on “Colleges You are Applying To”
• Under “My Applications” it will ask you if you have applied.
Click on the question.
• Update the information that is requested.
STANDARDIZED TESTS
• SAT’s and Subject Tests have to be sent
directly from CollegeBoard
• ACT’s should be sent directly from ACT.
• (They are NOT included on transcript)
Throughout the Process……
• Communicate with your counselor
• As you hear back from schools, let your
counselor know
• Check for emails from the Guidance Office
regularly
• Parents can contact the counselor at any time
Review: 5 Easy Steps
• Step 1: Set up a Common Application Account and
complete FERPA waiver on the Common
Application. Enter CommonApp ID (e-mail) in
Naviance.
• Step 2: Add Colleges that you are applying to in
Naviance
• Step 3: Invite Teacher Recommendations under
“Colleges I’m Applying to”
• Step 4: Request a Transcript
• Step 5: Apply
Benefits of Naviance
• Streamline the process
• Everything is “live”
• Everything can be sent at once
• Quick to update
• Monitor status electronic submission
• Eco-friendly
Senior Meetings
• Counselors meet with seniors regarding the
process
• By end of September Steps 1-3 are complete.
• Review this process with your child prior to the
meeting
• Come prepared with questions
• Contact your guidance counselor at any time
Upcoming Events
• September:
• Individual College Rep Visits throughout the fall
• October: Brookdale College Fair – October 5, 2014. (see handout)
• SAT: October 11th (Registration by September 12th) offered at RBC
• ACT: October 25 th (Registration by September 19th) offered at RBC
• Application Deadline for Early Decision/Early Action for some schools
(October 15th) Many southern schools have early deadlines.
• November:
• SAT: November 8th
• Application Deadlines for Early Decision/Early Action (November
• 1st/November 15th)
December:
• SAT: December 6th
• ACT: December 13th
January:
• Financial Aid Evening: January 6, 2015
Scholarships
• Scholarships are listed on Naviance
• When applying for scholarships transcript requests should be
brought to guidance at least one week before due date so it
can be processed.
• You will be notified by e-mail from Scholarship CoordinatorPat Hendricks when scholarships are available.
Conclusion
• Seniors need to visit their counselor frequently
during the application season
• Parents should communicate on a regular basis
with their child about this process
The process requires a minimal amount of time
and effort outside of completing the actual
application!
STUDENT NEEDS TO BE INVESTED IN THE
PROCESS!
Scholarships on Naviance
Scholarship List from Naviance
Q&A