Transcript Agfa-Gevaert

Welcome
Orientation Handbook for New Employee
2015
New Employee Orientation
What will we cover today?
Introduction to
the business
Mission and vision
Agfa history
Executive management
Company structure
Plants & locations
Organizational chart
2
HR Basics
Environmental,
health and safety
Agfa policies and
practices
HR services
What to do if injured at work
Sexual harassment policy
HR core domains
What to do in case of an
emergency evacution
Workplace violence policy
Hazard communication
program
Internal mobility
Employee life cycle
Performance management
Diversity
Pay
Employee referral program
Vacations
Social media
1. Introduction to the Business
Mission and vision
Our Mission
Our Vision
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“Agfa strives to be the partner of choice in Imaging, by offering leading edge technology,
new innovative ways of working and an understanding of the businesses and individual needs
of our customers that goes far beyond that of our nearest competitor.”
“In the future, Imaging will increasingly hold the key to communication.
In facilitating the exchange of information, knowledge and emotion, images can overcome physical
and linguistic barriers, minimize misinterpretation and provide an enduring record
of complex situations and ideas. The power of imagery lies in its ability to provide
a universal language and deeper understanding. The thinking behind Imaging will always be Agfa.”
Agfa history
140 years of experience
A long and illustrious record of
innovation and technological leadership
 Agfa and Gevaert were established in the nineteenth century.
 Agfa continued to improve color photography, while Gevaert launched an innovative
assortment of X-ray films on the market.
 1964, the year of the historic merger between Agfa and Gevaert.
 In the 1980s and 90s ,From Analog to Digital
 1999 – Now: Agfa is now a 100% business-to-business company, fully focused on its
three business groups: Graphics, HealthCare, and Materials.
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Executive Management
CEO
CFO
Christian
Reinaudo
Kris
Hoornaert
Presidents of …
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Materials
Graphics
HealthCare
Luc
Delagaye
Stefaan
Vanhooren
Luc Thijs
Company structure
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Plants & locations
Septestraat 27
2640 Mortsel
Belgium
The Agfa-Gevaert Group's head office (HQ) is located in Mortsel, Belgium.
The Agfa-Gevaert Group's three business groups run their own manufacturing sites and sales networks.
You will find their worldwide addresses on the Agfa intranet page
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Organization chart (of the department)
Pictorial representation of the Agfa Company’s
structure and reporting relationships
Link:http://orgchart.agfa.net/PublishedCharts/Agfa.htm
Note: You must use Internet Explorer
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2.HR Basics
2. HR Basics
HR Services
Are offered in the areas of
Policy development
Payroll administration
Benefits administration
Classification and compensation
Direct recruiting
Training and development
Workforce planning
Records maintenance
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HR Core domains
Staffing
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Talent
Management
Training
Development
Compensation
& benefits
Employee life cycle
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Performance Management
Corporate and team goal setting (February-March)
Focus on Individual Target Setting aligned with team goals
Focus on reviewing performance of the past
12 months (January-February)
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Reviewing performance of past 6 months
Focus on integrated development (June-September)
Pay
Agfa has developed a formal philosophy
statement to apply to all Agfa activities
worldwide which will:
Ensure consistency throughout all Agfa
locations in terms of how
COMPENSATION & BENEFITS PLANS
are analyzed, described and evaluated
Provide support to the regional/local
Human Resources Department
Ensure a balanced link between local and
corporate requirements
Continue with the partnership we have
developed until now.
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Pay Day
• Payday is bi-weekly, every other Thursday
• Work week is Monday through Friday
• Direct Deposit of your paycheck is required
• Direct Deposit Form is included in your new hire orientation
package, or can be obtained direct from the InsideAgfa intranet or
Payroll Department.
• Pay Reviews are annual (April) and based on performance
and budget.
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View Electronic Pay Records through iPay
Through ADP, our payroll provider, you have online access to your earnings statements
and W-2 forms 24 hours per day, 7 days a week.
• If you have not yet registered on ADP iPayStatements, please follows these simple
instructions:
• Go to: https://paystatements.adp.com
• Click on “Register Now”.
Click on “Register Now” again
Enter the Self Service Registration Pass Code agfacorp-agfa
• Enter your personal contact information:
- First Name
- Middle Initial
- Last Name
- Social Security Number
- Confirm Social Security Number
- Birth Month and Day
• Enter your e-mail address (twice) and phone number
Enter your City or Town of Birth
•
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To complete the registration process, you must answer two security questions and select a
password.
New Hire Website
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Employee Benefits 2015
Benefits Program Begins With Agfa Date of Hire:
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Medical (including Prescription Drug Coverage)
Health Savings Account (for Consumer Driven Health Plan members)
Dental
Vision
Short Term Disability
Long Term Disability
Employee Basic Life – 1.5x Base
Supplemental Employee Life - Optional
Voluntary Spouse Life and Child Life – Optional
Accidental Death and Dismemberment - Optional
Healthcare Flexible Spending Account
Dependent Care Spending Account
401(k)
New Hire Benefit Enrollment
• Customized Benefit Enrollment Guide Mailed To Address of Record From Agfa
Benefits Services
• Includes information about your health and welfare benefit options and
contributions.
• Effective date of coverage is your Agfa Date of Hire
• Easy Enroll:
• Access the secured Agfa Benefits Services site, https://agfa.employee.com and
follow Guide enrollment instructions, or
• Call 1-800-776-4334 to speak with a Benefits Counselor
• Covered Dependents Require:
• Social Security Number
• Copies of proof documents for benefit enrollment eligibility (i.e. copies of marriage
or birth certificate).
• Send to Agfa Benefits Services within 15 days from date of enrollment.
• Deadline: Must enroll within 31 days from date of hire
• If you do not make an “active” election, you will be assigned the “default”
coverage for remainder of the calendar year.
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Two Ways To Access Agfa Benefits Services 24/7
•
Log on to
https://agfa.employee.com
from any computer:
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Call Agfa Benefits
Services at 1-800-776-4334
and speak with a
Counselor
•
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Access Code: 0 1 2 3 4 (5-digit
Employee ID)
Add “0” in front of a 4-digit ID
PIN #: First-time users should use
the two digit month and two digit year
of their birth
If you don't remember your password,
call 1-800-776-4334 to reset
Who will assist you with your request
for information, or enter your
health/welfare benefit elections, or
changes when you are eligible to do
so.
Domestic Partner Coverage
• Agfa’s benefit plans and programs are provided equally to employees with
spouses and employees with Domestic Partners (same or opposite gender)
• Domestic Partner Affidavit and Instructions forms available on the Agfa
Benefits Services site at https://agfa.employee.com
• If you cover a domestic partner, you will have imputed income for the cost of
your domestic partner coverage.
• Complete, sign and return Domestic Partnership Affidavit, with required
supporting documentation: to Brenda Turri – HR Dept, Wilmington MA
• Proof of same residence
• Proof of shared financial obligation
• Proof of one-year relationship
• Read the Summary Plan Description(s) and Administrative Guide maintained
on Agfa Benefits Services site https://agfa.employee.com for more information
about Domestic Partner coverage.
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Spouse/Domestic Partner Surcharge
•
Surcharge is an additional cost to you above the normal pay-period deduction associated
with the medical plan and coverage level you select
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Automatically applied when employee covers a spouse/domestic partner who has access to
medical coverage through his/her employer
•
Amount of surcharge is based on your Benefit Base Salary, displayed on Agfa Benefits
Services Profile Page on https://agfa.employee.com
• If below $75,000:
$25 surcharge is applied bi-weekly
• If at or above $75,000:
$50 surcharge is applied bi-weekly
• Your Base Benefit Salary will be recalculated each December
•
You will be required to complete an online certification with Agfa Benefits Services when
you enroll your spouse/domestic partner for 2015 medical coverage
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Surcharge will be waived when:
• Your spouse/domestic partner is unemployed or does not have access to medical
coverage through his/her employer
• Your spouse is self-employed
• Your spouse is eligible for any part of Medicare
• You and your spouse are employed by Agfa and both of you are enrolled under one
Agfa medical plan (such as Employee + Spouse/Domestic Partner or Employee +
Family)
• You enroll in the UHC CDHP with HSA medical option for 2015
• You become a retiree, become enrolled in COBRA or are a survivor spouse
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Medical Plan Options – UnitedHealthcare (UHC)
Choice Plus Plan
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Members Maintain Freedom to Choose and Treat With
In-Network and/or Out-of-Network Providers
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Office visits subject to a $30 co-pay
Other services subject to deductible and co-insurance will apply
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Annual Out-of-Pocket costs:
• Employee:
• Employee + Spouse:
• Employee + 1 Child:
• Employee + Children:
• Employee + Family:
$2,500
$5,000
$5,000
$7,500
$7,500
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No Lifetime maximums
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$150 Emergency Room (ER) co-pay, not subject to deductible and coinsurance (Co-pay waived if admitted)
Medical Plan Option – UnitedHealthcare (UHC)
Choice In-Network Only Plan
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Coverage is provided for In-Network services ONLY
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Member is 100% Financially Responsible for Out-of-Network Charges
•
IMPORTANT: Verify your providers participate in the UnitedHealthcare
(UHC) Choice Network
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Office / Specialist Co-Pay:
Other Services:
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Annual Out-of-Pocket amounts:
• Employee Only:
• Employee + Spouse:
• Employee + One Child:
• Employee + Two or more Children:
• Employee + Family:
•
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$25 - $35
Subject to 90% Co-insurance
$1,500
$3,000
$3,000
$4,500
$4,500
In-Patient Hospital co-pay $250 per day (Three day maximum per year)
UHC Member Tools Available Online
• Register for
www.myuhc.com
• Find network
doctors/hospitals
• Estimate costs
• Track claims status
• Build a health
improvement program
• Keep a Personal Health
Record
• Get health product
discounts
• Review plan details
• Customer Service:
1-877-686-2024
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Medical Plan Option – UnitedHealthcare (UHC)
Consumer Driven Health Plan with Health Savings Account
Also known as a High Deductible Health Plan.
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Members Maintain Freedom to Choose and Treat With In-Network and/or Out-of-Network Providers
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Annual deductible of $1,500 single / $3,000 family must be meet before benefits payout. After
deductible is meet then covered at 80% In-Network, 60% Out-of-Network.
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Health Saving Account. No use it or lose it rule. Portable.
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Agfa contributes to employee’s Health Savings Account, $600 for single coverage or $1,200 for
Employee +.
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You may contribute additional pre-tax funds through Payroll deductions according to IRS limits.
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You must meet IRS eligibility requirement for HSA (eg Not enrolled in Medicare, Tricare, covered by
a FSA, etc.)
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The Plan pays 100% of all eligible expenses after you reach your out of pocket maximum $3,000/$6,000 (In-Network) or $6,000/$12,000 (Out-of-Network) including deductibles and coinsurance.
• Annual Out-of-Pocket costs:
• Employee:
• Employee +:
In-Network
$3,000
$6,000
•
No Lifetime maximum.
•
2015 Spousal Surcharge is waived for this plan only.
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Out-of-Network
$6,000
$12,000
UnitedHealthcare (UHC) Prescription Drug Plan –
Partners With Optum RX
Prescription drug benefits are bundled with all medical plans
• UHC Choice Plus
• UHC Choice
• UHC Consumer Driven Health Plan with HSA (CDHP)
For Choice Plus and Choice
• Retail (31-day Supply) co-pays for both plans are as follows:
• Tier 1: $10
• Tier 2: $30
• Tier 3: $60
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Mail Order through Optum RX (Up to 90-day Supply) co-pays are as follows:
• Tier 1: $20
• Tier 2: $60
• Tier 3: $120
For the CDHP plan
• There is no tiered benefit. Prescriptions are paid for in full, until the
annual deductible is meet. After meeting the annual deductible coverage
is 80% In-network, 60% Out-of-Network.
• Preventative prescriptions are covered at 100%.
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Delta Dental of New Jersey - Agfa Dental Plan Summary
Dental Plan
Plan Feature
Benefits
Delta Dental PPOSM
Dentists
Delta Dental
Premier® Dentists
Non-Participating
Dentists
Yes
Yes
No
$1,500
$1,000
$1,000
$50
$150
$75
$225
$75
$225
Preventive & Diagnostic – Exams, cleanings, bitewing x-rays,
fluoride (children to age 19), space maintainers, sealants
Plan pays 100%,
no deductible
Plan pays 100%,
no deductible
Plan pays 100% of eligible
charges, no deductible
Basic Restorative Care – Fillings, endodontics (root canal),
periodontics, major oral surgery, repair of dentures, implants
Plan pays 90%,
after deductible
Plan pays 80%,
after deductible
Plan pays 80% of eligible
charges, after deductible
Crowns & Prosthodontics – Crowns, gold restorations,
bridgework, full & partial dentures
Plan pays 60%,
after deductible
Plan pays 50%,
after deductible
Plan pays 50% of eligible
charges, after deductible
Orthodontia Lifetime Maximum – Per person, adult and
dependent children**
$1,500
$1,500
$1,500
Negotiated Fees
Calendar Year Maximum – Per person, excluding orthodontia
Calendar Year Deductible

Employee

Family
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Delta Dental PPOSM plus Premier
Safety Net Concept
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Large Network of Dentists
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If a Delta Dental PPOSM dentist is not
used, the larger Delta Dental
Premier® network will usually “catch”
the member
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Both networks eliminate balance billing
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Maximum choice with minimal
disruption
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Typical Delta Dental in-network
utilization 75-80%
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•132,900
•Delta Dental Premier® Dentists
•72,700
•Delta Dental PPO
•Dentists
SM
Contact Delta Dental
Call 1-800-DELTA-OK
Members can go to www.deltadentalnj.com to:
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Find a Delta Dental dentist – zip code generated
Check claim status and payment information
Review benefit levels
Review annual/lifetime maximum status
Customize provider list
Receive oral health information
Assess your risk; dental disease questionnaire
Secure e-mail to Customer Service
Flexible Spending Accounts (FSAs)
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FSA enrollment is easy way to save money and reduce your medical/dental and dependent
care expenses.
Let’s you to set aside “tax-free” dollars from each paycheck into a spending account to pay
eligible expenses such as:
• Dependent Day Care Account - up to $5,000
• For qualified care expenses for your children age 12 and younger, as well as for qualifying
elder care to enable you (and your spouse) to work. Annual limit is $2,500 if you are
married filing separate tax returns.
• Health Care Account - up to $2,500 (as of January 1, 2013)
• For deductibles, eligible medical / dental / vision expenses not covered by your Plans. All
HCRA participants will receive Flexible Spending Benefits Cards.
• You cannot submit expenses for Domestic Partner
• You nor your spouse can be actively participating in a HSA.
Plan Conservatively Before Your Enroll – Know Your Out-of-Pocket Expenses
Effective January 1, 2011, the IRS will no longer allow the reimbursement for over the counter
(OTC) drugs, unless the FSA claim is accompanied with a current written prescription from
the attending physician with diagnosis
• FSA claims are filed direct with Ceridian: Receipts and EOBs must be submitted for
reimbursement no later than March 31st of the following year
• If you wish to participate every year, you must re-enroll during annual enrollment every
November
• CHOOSE WISELY – USE IT OR LOSE IT PROVISION STILL APPLIES.
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UnitedHealthcare Vision Plan
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Participation is Voluntary
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Premium is 100% paid by employee
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Plan covers Eye Exams, Lenses and
Hardware
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More than 30,000 Providers Nationwide
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60% Private Practice / 40% Retail Chain
Providers
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Your UHC Vision Program – In-Network Coverage
•
Eye Exam – Covered in full (after applicable $10 co-pay) once every 12
months from last date of service. Exam is performed by an optometrist or an
ophthalmologist and includes dilation as medically necessary
•
Eyeglass Lenses – Covered in full (after applicable $10 materials co-pay)
once every 12 months from last date of service
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Frames - frame benefit – once every 24 months from last date of service.
Frame is covered under the $10 materials co-pay. $130 retail frame allowance
applies to all frames on the market
•
Contact Lenses – Covered in full (after applicable $10 materials co-pay, and
in lieu of eyeglass lenses and frames) once every 12 months from last date of
service. Up to four boxes of disposable contact lenses, depending on
prescription, are covered. A $105 allowance applies to contacts not included
in our “covered-in-full” selection
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Cosmetic Lens Options – Fixed pricing schedule, savings of 20% to 40% off
of regular retail cost. Standard scratch-resistant coating is covered in full
•
Access to discounted refractive eye surgery procedures
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Contact UnitedHealthcare (UHC) Vision
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Call Customer Service Center 1-800-638-3120
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•
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Call Interactive Voice Response 1-800- 839-3242
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Provider Locator
Toll Free, 24 hours a day, 7 days a week
http://www.myuhcvision.com
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8:00 a.m. to 11:00 p.m. ET Monday - Friday
9:00 a.m. to 5:30 p.m. ET Saturday
24-hour benefit access
Provider Locator & FAQ
Claims and eyewear order tracking
Nominate a provider to join our network
2015* BI-WEEKLY PAY PERIOD DEDUCTIONS FOR BENEFITS FOR
FULL-TIME EMPLOYEES
MEDICAL & RX OPTIONS
United Healthcare Choice Plus Plan
United Healthcare Out of Area (OOA)
United Healthcare Choice Plan In
Network Only
United Healthcare Consumer Driven
Health Plan with H S A
SPOUSE MEDICAL SURCHARGE **
Employee With Benefit Base Salary
Less Than $75,000
Employee With Benefit Base Salary
Equal To or More Than $75,000
You Only
You + Spouse or Domestic Partner
You + Child(ren)
You + Family
$53.16
$129.56
$129.56
$179.39
$53.16
$129.56
$129.56
$179.39
$94.64
$205.07
$205.07
$293.42
$36.92
$92.31
$92.31
$126.92
You Only
You + Spouse or Domestic Partner
You + Child(ren)
You + Family
Not Applicable
$25.00
Not Applicable
$25.00
Not Applicable
$50.00
Not Applicable
$50.00
•2015 Spousal Surcharge will be WAIVED for those electing the CDHP
with H S A
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Disability Benefits
• Short Term Disability (STD):
• Provides salary continuation for disability(ies) approved by The Hartford based on supporting
medical documentation for up to 26 weeks maximum.
• STD benefit is based on employee’s length of service. For a sales employee, STD benefit is
calculated using base salary plus previous 12 months commissions.
• Coverage Paid by Agfa. Benefit Paid by Agfa.
• Basic Steps to apply for STD – Full instructions available on intranet:
• Notify your manager and call The Hartford at 1- 888-485-7332 if you will be unable to work and
absent for 8 or more consecutive calendar days as approved by physician due to your own
medical condition.
• Follow-up with your physician to ensure s/he submits timely medical documentation to The
Hartford as you progress, extend, and/or recover from your disabling condition. This is important
to facilitate approvals and timely payment of your STD benefits.
• If physician indicates work restrictions with your return to work, all limitations and their duration
must be confirmed in writing and presented timely to The Hartford for adequate review prior to
your returning to work.
• Written Return To Work Release by attending physician is required no later than the day you
return to work.
• Call Human Resources Manager on day you return to confirm you have returned to work as
scheduled
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Disability Benefits
•
Long Term Disability (LTD) available only to employees scheduled
to work a minimum of 32 hours per week.
•
Supporting medical documentation from attending physician is
required, for disabilities expected to continue beyond 26 weeks
of STD, and approved by insurance company.
60% LTD Benefit @ no cost to you
•
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When LTD benefits are paid, they are taxable to the employee
Life Insurance Benefits
• Employee Basic Life Insurance Benefit - No Cost To You:
• 1.5 x Annual Benefit Base Salary (base salary plus previous 12 months sales
commissions)
• Imputed income for coverage amounts in excess of $50,000
• Employee may elect a flat $50,000 coverage level to avoid incurring imputed
income
• Voluntary Life Insurance Options – Employee May Buy Up:
• Employee Supplemental Life – Up To Additional 3.5 x Annual Base Salary, when
combined with 1.5x Basic Life = 5 x Annual Base Salary
• Spouse or Domestic Partner Life (5 Options: $10,000 - $50,000)
• Child Dependent Life ($5,000 or $10,000 per Covered Child)
• Accidental Death & Dismemberment Insurance
• 10 Options Available For Employee or Employee Plus Family
($50,000 – $500,000)
• Remember to designate your life insurance beneficiary(ies) on Agfa Benefits
Services secured site.
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Family / Work Life Status Changes
•Your benefit elections remain in effect for the entire calendar year. You will have an
opportunity to make changes during open enrollment each November for the
following calendar year.
• However, if you experience a family/work life status change at any time during the
calendar year, you must call Agfa Benefits Services at 1-800-776-4334 within 31
days of the event date to change your benefit elections. Failure to call within 31
days may result in restrictions on your ability to make changes until the next open
enrollment period.
Common examples of family status changes:
• Marriage or divorce
• Death of spouse or dependent
• Birth or adoption of child
• Gain or loss of spouse’s employment
• Change between part time and full time employment for you or your spouse
• Eligibility or ineligibility of a domestic partner
• Child dependent age out (end of the month in which they turn age 26)
• Change to or from F/T student status for child dependent
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Benefit Default Coverage - When You Do Not Make An “Active” Election
Within 31 Days From Agfa Date Of Hire
DESCRIPTION
United Health Care
HSA
DEFAULT COVERAGE
Consumer Driven Health Plan w/HSA ** Employee Only
Account cannot be open until authorization is completed.
Employer contributions will then be made on a forward going
basis.
Delta Dental
Employee Only
Vision
Employee - Basic Life
No Coverage
1.5 x Annual Benefit Base Salary
With Imputed Income For Coverage in Excess of $50,000
Supplemental Employee Life
No Coverage
Supplemental Spouse Life
No Coverage
Supplemental Child(ren) Life
No Coverage
Long Term Disability
60% Long Term Disability Benefit Level
Healthcare Flexible Spending Account (FSA)
Cannot Participate
Dependent Care Flexible Spending Account (FSA)
Cannot Participate
** The UHC Consumer Driven Health Plan option provides both in-network and out-of-network benefits.
Claims are subject to annual deductibles and co-insurance.
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Vacations
• Eligibility for Vacation:
• Your Vacation Level will be noted on
your welcome letter.
Years of Service # of Days /
Weeks
• 1-4
10 / 2 weeks
• 5-9
15 / 3 weeks
• 10-19
20 / 4 weeks
• 20-25
25 / 5 weeks
• Carry Over Policy - With supervisor’s
approval, you may carry over up to
five vacation days earned in a year
into the following year
• Vacation days during the first year are
pro-rated based on your start date.
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Academy Learning Platform (ALP)
Are you looking for training,
but you don’t know where to
start? Let us introduce you
to the Academy Learning
Platform, or ALP. The ALP is
Agfa’s global training
platform. The ALP is your
one-stop-shop to cover your
training needs. It offers you
classroom training, webbased training, virtual
classroom training and
certification tracks. All
courses we offer in Agfa,
should become available in
the ALP.
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Academy Learning Platform (ALP)
ALP offers the possibility to allow all employees to access a large course
catalog, and perform self-registrations on (virtual) classroom training, or take
online training.
Today, you’ll find:
•
•
•
•
•
•
•
•
•
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Behavioral skills training on all Agfa behaviors
Sales, Services and Application training from Imaging and IIBU portfolio
Products, solutions and strategy updates, overviews and features training
Desktop training (Office, Lotus Notes, Windows)
Processes and software training
Quality and Regulatory Compliance training
New hires introduction training
Clinical knowledge training
Management & Leadership programs
Mandatory Training
All Agfa HealthCare Employees are required to take company wide training as
well as training that is required for their specific role in the organization. The
training listed below can be found in ALP.
•
•
•
•
•
•
•
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**HealthCare Foundation Training
**Agfa HealthCare Global Quality Policy
**Agfa HealthCare Quality System
**NAFTA Privacy compliance Program
**HIPAA
**Security Introduction 2011
Job Specific Training will be addressed with your Manager
Holidays
• Twelve company-paid holidays per year*
• (Four of which are Discretionary Days)
• Eight Designated Holidays:
New Year’s Day
Memorial Day
Independence Day
Labor Day
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Thanksgiving Day
Day after Thanksgiving
Christmas Day
Day before Christmas Day
Holidays (continued)
• Four discretionary days per year for use after your first three
months of service
• For new hires, discretionary days are prorated:
• January & February
4 Days
• March & April
3 Days
• May & June
2 Days
• July & August
1 Day
• Unused discretionary days may not be carried over from year to
year except as required by state law
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Internal Job Postings
• Agfa job opportunities
are posted on the
company intranet
• To apply for a job
opportunity you must
be in good standing
• Preference is normally
given to those who
have been in their
current job for at least
12 months
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Employee Referral Award Program
• Agfa employees may earn an Employee Referral Award
for referring applicants for open positions in Agfa. Awards
are subject to all required withholding deductions. The
award amount may vary based on a variety of factors such
as employee classification, technical vs. non-technical
position, etc.
• The full Referral Award Program details can be viewed on
the HR website.
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• Service Awards Program
• Selection of a gift from website or
catalog
• Service awards begin at five years of
employment, and then at each fiveyear milestone thereafter
• Regular employees, working 30+
hours per week are eligible
• Special Recognition Award Program
• Program developed to show
appreciation to employees for
extraordinary effort and significant
accomplishments
• Promotes timely and appropriate
recognition through ease of use
• Complete program details on
InsideAgfa
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Education Assistance
• For job-related degree programs
• Requests must be submitted & approved prior to enrollment
• 50% paid up front & 50% paid upon course completion with grade of C
or better
• Covered: tuition, books, lab and registration fees
• Payback provision
• $6000 undergraduate & $9000 graduate yearly maximum
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Employee Assistance Program - MHNet
• MHNet a confidential counseling service, available at no cost to employees
and/or family members
• Offers range of work-life services to support you
through all life stages from pregnancy to elder care, such as:
-
Substance Abuse/Addiction
Stress
Relationships
Health/Wellness
-
Family Life/Adoption/Parenting
Financial/Legal Consultations
Personal Growth/Development
Grief & Coping With Any Loss
•1-888-532-5050
•www.mhneteap.com
•Log In: AGFA
•Password:8885325050
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Agfa Employee Savings Plan
Employee Contributions
• Start your contributions right away!
• You may contribute from 1% to 50% of your eligible compensation – the 2015 IRS limit on
compensation is $265,000
• Both Before-Tax and After-Tax Contributions are permitted. IRS limit on Before- Tax
Contributions is $18,000 for 2015. Contributions are deducted from each paycheck
• If you are age 50 or older in 2015 and contribute the IRS maximum allowed, you may contribute
a “catch up contribution” for an additional $6,000 (=$24,000 total)
• If you reach the Before-Tax contribution limit during the year, you are automatically switched into
After-Tax Contributions in the pay period that follows the period when the limit was reached
• Sign up to increase your Before-Tax Contributions automatically each year with the One Step
Save™ option
• $53,000 is the 2015 Contribution Limit set by the IRS (combines Before-Tax, After-Tax and
Employer Matching Contributions)
• Changes Permitted at Any Time:
• Employee contribution rate changes
• Investment changes (subject to prospectus rules)
• Beneficiary changes
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Important Information Links
• Employees have instant access to Employee Savings Plan information and
documents via the intranet; and, access to Vanguard via the internet
• Intranet Access to all Employee Savings Plan Information
• Employee Savings Plan Benefits
• Internet Access
• Refer to Agfa Corporation Employee Savings Plan ekit for full details:
(http://agfa.vanguard-education.com/ekit) – Agfa Graphic and Agfa
Materials Employees
• Refer to Agfa HealthCare Employee Savings Plan ekit for full details:
(http://vanguard-education.com/agfahc/ekit/) – Agfa HealthCare
employees
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Employer Contributions
• Company Matching and Discretionary Contributions:
• Agfa will match 100% on the first 3% of employee contributions plus 50% on the
next 3% of employee contributions
• When you save 6%, you get a matching contribution of 4.5%
• The Company Match applies to both Before-Tax and After-Tax Contributions
• Agfa may make an annual discretionary employer contribution called Basic
Employer Contribution (BEC) of up to 3% of your eligible compensation. You must
be employed as an eligible employee on December 31 of the Plan Year for which a
BEC is announced to be eligible to receive the BEC
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Auto Enroll for 401(k) Participation for New Hires
• You will be automatically enrolled at a 6% Before-Tax Contribution level. The Company
Match for your contribution will be 4.5%.
• You will also be set up to have an additional 1% withheld each June until your employee
contribution percentage reaches 20%
• All contributions are invested in the Vanguard Target Retirement Fund that is closest to
your normal retirement age (age 65)
• All IRS compensation and contribution caps and limits apply
• There is a 45 day window from your Agfa date of hire for the auto enrollment (and
paycheck deductions) to begin
• During this 45 day window, you may enroll or change your 401(k) contributions and
investment options by contacting Vanguard
• During the 45 day window you may elect to “opt out” of the auto enroll program and/or
the One Step Save™ option. You may also stop participating at any time in the future
or change your One Step Save™ option month. Simply call Vanguard who will assist
you with your request.
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Vesting
• Employee Contributions
• You are always 100% fully vested in any rollover, Before-Tax or After-Tax
Contributions you make
• Employer Contributions
• Fully vested in your Company Match and/or Basic Employer Contributions after
three (3) full years of service
• If you leave Agfa before completing three (3) full years of service, your Company
Match and/or BEC account will be forfeited
• There is no partial vesting
• Full vesting upon reaching age 65, disability or death
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Investment Funds
• Vanguard offers many investment fund options for our plan
• For Agfa Corporation: Fund fact sheets are available online through
the 401(k) e-kit at: http://agfa.vanguard-education.com/ekit
• For Agfa HealthCare: Fund fact sheets are available online through
the 401(k) e-kit at: http://vanguard-education.com/agfahc/ekit
• More information on funds available by visiting www.vanguard.com or
calling Vanguard Participant Services 1-800-523-1188
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Employee Communications from Vanguard
• You will receive confirmations from Vanguard for your enrollment and
other changes you initiate
• On-line access via your home computer at www.vanguard.com (your computer
must meet security protocols)
• If you provide Vanguard with an e-mail address, Vanguard sends an e-mail
notifying you to access communications on Vanguard’s website
• Otherwise, Vanguard sends communications by mail to your address of record
• Quarterly statements are provided on-line by accessing your account at
Vanguard.com
• If you wish to receive paper statements mailed to your address of record, log on
to your account at Vanguard.com or contact Vanguard at 1-800-523-1188 to
change your mailing preferences
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Withdrawals and Loans While Employed
– Hardship withdrawals in certain circumstances
– After-tax withdrawals
– Withdrawals after age 59 ½
– Loans
– Note: Subject to application and administrative fees
– Loan balance must be repaid should you leave the Company for any
reason or the loan will default, unless it is paid in full by the end of the
quarter following the quarter in which you leave the company
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Easy Account Access @ www.vanguard.com
/ 1-800-523-1188
• Automated System (VOICE®) available 24 hours a day or talk to a
Participant Services Representative, Monday through Friday, 8:30
a.m. to 9:00 p.m., ET (Spanish speaking representatives available)
• VOICE access available once Vanguard sends you a PIN
• Check account balances and activity record as of the close of previous
business day
• Make contribution rate changes, investment changes (subject to fund
prospectus rules), investment exchanges, transfers, or beneficiary
changes
• Online access via your home computer – your computer must meet
security protocols
www.vanguard.com
1-800-523-1188
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Signing Up For the 401(k) Plan
• Vanguard enrollment notification letter sent via mail
• Plan details available at http://agfa.vanguard-education.com/ekit
• Enroll by contacting Vanguard at 1-800-523-1188 or visit www.vanguard.com.
You’ll need your Social Security Number plus the following plan numbers:
• Agfa HealthCare Plan # 095673
• Agfa Corporation Plan # 090073 – (applies to Agfa Graphics and Agfa
Materials Corporation Employees)
• Contributions will begin as soon as administratively possible following
enrollment
• Remember to complete and submit your Beneficiary Designation either on-line
or by printing a form and returning it to Vanguard – Keep a copy for your
records
• Automatic enrollment provisions will apply if no action is taken within the 45
day window from your date of hire
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Human Resources on the InsideAgfa Intranet Home Page
65
3. Environmental, health and safety
What to do if injured at work
 Seek EMERGENCY treatment immediately
 Remember, first responsibility is to your immediate
health – get assistance
 Advise the hospital/emergency room that the injury is
work related
 If injured at an Agfa site (facility), follow local
procedure
Notify and report immediate facts to your Supervisor.
Inform your Human Resources Manager.
You have a right to any of your own work related medical records. If you would like information on your own
medical records, contact your Human Resources Manager
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What to do in case of an Emergency Evacuation
Your first responsibility is to evacuate and warn others
The basics are always the same if an alarm is given:
1. Shut down any hazardous equipment if easy to do and quick
2. Leave your area and do not bring anything but your wallet/purse, car
keys, and coat (if needed and easily at hand)
3. Close the door to any room you are in behind you
4. Leave by the nearest safe exit and go to your assembly area
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Hazard Communications Program
List of Hazardous Chemicals are maintained at each large site
 Hazard Determination is made by manufacturer and reviewed by EHS or local
site EHS personnel
 Labeling is required and provided by manufacturer or EHS
 MSDS’s are available on the company Internet and through site EHS
 Information and Training are provided by EHS and local personnel
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4. Agfa Policies and Practices
Sexual Harassment or other forms of Harassment
 Agfa is committed to maintaining a workplace that is free from all forms of
discrimination, including actions that may be considered as sexual harassment.
 It is the responsibility of the entire Agfa community for maintaining a professional
environment free from harassment. Violations of this policy will not be tolerated.
 Please notify your immediate supervisor or Human Resources of any form of
harassment.
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Workplace Violence Policy
 Agfa is committed to providing a safe and secure work environment
Threats, harassment or acts of violence will not be tolerated
 Employees are responsible for notifying Management of any threat or violent
behavior, or if an incident occurs which requires immediate Security or
Medical help
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Diversity
 Agfa is committed to fostering an environment
that recognizes and values DIVERSITY so
that every employee can reach their fullest
potential
73
Social Media
Agfa goes social
 Social media is everywhere and is determining the way people interact with
each other.
 Guidelines on how (not) to use them in relationship to your job.
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Agfa Graphics
http://intra.agfanet/graphics/index.nsf/en/socialmediaguidelines.htm
Agfa HealthCare
http://intra.agfa.net/he/global/en/mainhe/mc/socialmedia/index.jsp
Agfa Specialty
Products
http://intra.agfa.net/co/global/en/corporate_communication/guidelines_policies/Social_Media/index.jsp
Congratulations on
your new job
You are now an official
Agfa member
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Wrap Up: Who To Contact? Where To Look?
•
•
•
Who To Contact?
•
•
•
•
•
•
Agfa Benefits Services:
Ceridian FSA
United Health Care Medical / Optum Rx1-877-686-2024
United Health Care Vision
Delta Dental
MHNet EAP:
1-800-776-4334 or https://agfa.employee.com
1-877-799-8820 or https://www.ceridian-benefits.com
or www.myuhc.com
1-800-638-3120 or http://www.myuhcvision.com
1-800-DELTA-OK or www.deltadentalnj.com
1-800-492-4357 or https://www.mhneteap.com
•
Vanguard 401(k):
1-800-523-1188
or www.vanguard.com
Where To Look?
Inside Agfa Intranet > Click on Human Resources
•
•
For Employee Handbook and Human Resources / Payroll Forms.
Click on Employee Benefits for information about:
•
Employee Saving Plan Benefits – 401(k) Summary Plan Description (SPD) and related Amendments.
• http://intra.agfa.net/cc/us/en/hr/new_employee/index.jsp
•
Agfa Benefits Services site at https://agfa.employee.com and you may:
•
•
•
•
•
•
•
•
•
•
Enroll:
Enroll:
Obtain:
Retrieve:
Download:
Review:
Confirm:
Research:
View:
View:
As New Hire within 31 days from your Agfa date of hire
During Annual Open Enrollment (Every Fall During Announced Open Enrollment Period)
Summary Plan Descriptions (SPDs) and Administrative Guide(s) for reference information
Forms, such as Domestic Partner Affidavit and Instructions
Claim Forms for Medical, Dental, Prescription and Flexible Spending Accounts
Benefit Highlights and Default Coverage
Bi-weekly payroll deduction rates
COBRA rates
Your personal information (address, hire date, birth dates, covered dependent, etc.)
Your personal benefits summary, including your payroll benefit deductions for health/welfare
•
Important: Summary Plan Descriptions (SPDs) and related Plan Amendments provide important information about employee
benefits and are therefore important to read and familiarize yourself with all of your benefits.
•
Questions about your employee benefits? Contact the appropriate vendor partner listed above.
•
If you are unsure of who to call, please call Agfa Benefits Services at 1-800-776-4334 for assistance.
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Human Resources Contacts
• Nadine Lauzon – Sr. HR Manager, Elmwood Park, NJ
• (201) 373-4090 – Office
• (201) 638-0887 – Mobile
• [email protected]
• Susan Elmi – HR Business Partner, Branchburg, NJ
• (908) 231-5178 – Office
• (908) 268-1429 - Mobile
• [email protected]
• Brenda Turri – HR Business Partner, Wilmington, MA
• (978) 284-7405 – Office
• (978) 408-0256 - Mobile
• [email protected]
• http://intra.agfa.net/cc/us/en/hr/new_employee/index.jsp
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Important
• This presentation is provided for informational purposes and contains
generalizations regarding employee benefits.
• It does not constitute a contract, grant you any right or entitlement or alter any
term or condition of any Agfa benefit plan.
• While we have endeavored to accurately convey benefit plan information,
Agfa benefits are governed wholly and exclusively by the terms of the
applicable plans. In the event of any conflict between this presentation and
any plan document, the plan document will govern.
• Agfa Corporation, like most other companies, reserves the right to make
changes in its employee benefits programs at any time and for any reason.
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