Transcript Federal Data Collection (FDC) for LEP

Immigrant Consolidated
Federal
Data Collection (CFDC)
Tuesday, January 25, 2011
Mark Hausner, NCDPI Technical Architect
Glenda Harrell, NCDPI ESL/Title III Consultant
Ivanna Mann Thrower, NCDPI ESL/Title III Consultant
Session
Objectives

Review CFDC Resources on ESL Website

Identify What’s New and Different

Discuss Important Dates to Remember
The FDC has 3 main
sites: LEP, W-APT
and Immigrant.
You can access the
User Guide, Bulk Load
File Layout and URL
for each site here.
http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/
Immigrant CFDC User Guide

http://esl.ncwiseowl.org/UserFiles/Servers/Server_4502383/File/ImmigrantUserguide.pdf
Immigrant CFDC: Clarified
Interpretation

http://esl.ncwiseowl.org/UserFiles/Servers/Server_4502383/File/OELADefinImmigrantJan13.pdf
Immigrant CFDC: Assurance
http://esl.ncwiseowl.org/UserFiles/Servers/Server_4502383/File/Title%20III%20Immigrant%20Count%20Assurance_1.pdf
Immigrant

https://schools.nc.gov/imm
Immigrant
WELCOME!

Welcome to the Immigrant CFDC Consolidated Federal Data Collection
Site for the 2010-2011 school year! Review and edit records carefully in
accordance with the User Guide. Once you have verified student
records, click the Approve button. You can continue to make changes
and click the Approve button again until the headcount closes at 6:01
pm on March 2, 2011.

Overview The Immigrant Headcount window is open February 2, 2011
– March 2, 2011. Students previously identified as immigrant within
your LEA/Charter School have been loaded into the Immigrant CFDC
using student records from the LEP and Immigrant CFDC sites. The
February 1 Immigrant Headcount of eligible immigrant students is
combined with the October 1 LEP Headcount to determine distribution
of Title III funds and LEA eligibility for Title III PRC 111 significant
increase funds in 2010-2011.
Immigrant

Clarified Interpretation of Years in U.S. Schools The following
clarification applies ONLY to eligible Immigrant students who have
withdrawn from school in the United States, moved outside of the
United States during the school year, then returned and enrolled in a
school in the United States. “Three full academic years” are
determined according to the actual number of days an eligible
Immigrant student has been enrolled in school in the United States.
In North Carolina one academic year is defined as 180 school days.
To view the Federal clarification (dated January 13, 2011) of the
definition of immigrant children and youth click here.

In order to apply this definition to an Immigrant student included in
the Immigrant CFDC the LEA must describe the process by which
“three academic years” is documented and archived for any student
record in which the Years in US Schools is changed. See User
Guide for more details. Submit a copy of the Revision of Feb 1, 2011
Immigrant form (found here) signed by the LEA Superintendent or
designee.
Immigrant

Use of Funding The needs of all identified/reported
immigrant students generating Title III funds must be
considered when prioritizing use of these funds.
LEAs have the discretion to use funds allocated
under the immigrant program to implement the
allowable activities in section 3115(e) for the
immigrant students deemed most in need of
services.

Please save and print the 2010-2011 Immigrant
CFDC User Guide located here.
User Guide

http://esl.ncwiseowl.org/UserFiles/Servers/Server_4502383/File/ImmigrantUserguide.pdf
Immigrant: Reports
Immigrant: Reports
Immigrant:
Search/Add
Immigrant:
Search/Add
Add ONLY non-LEP students into
the Immigrant CFDC.
Enter all LEP immigrant student
records into the W-APT CFDC or
LEP CFDC as appropriate.
Immigrant:
Data Entry/Add
Immigrant:
Search/Edit
Immigrant:
Data Entry/Edit
Overriding Years in
US Schools
Overriding Years in
US Schools
Immigrant: Counts
Validating Immigrant
Counts
Validating Immigrant
Counts
Validating Immigrant
Headcount
You may change
and re-approve
the data until
March 2nd
at 6:01pm.
February 1
Headcount

Annual Federal Reporting


Consolidated State Performance Report
Title III Funding Allotments


PRC 104
PRC 111 ($ignificant Increase)
Title III PRC 104
Funds are allocated on the basis of annual
headcount of the LEA's/charter school's LEP
students, including immigrant students and
youth.
Total number of LEP + Immigrant LEP
determines allotment.
Title III PRC 111
(Significant Increase)

Eligibility determined each year.


significant increase in the percentage of immigrant
students enrolled in the current year as compared to
the average of the two preceding fiscal years.
Recipients must be able to show how this money
with other funding will provide enhanced
instructional opportunities for immigrant children
and youth.
Important Dates to Remember

1/28/11
CFDC Sites Closed

2/2/11 – 3/2/11
Immigrant Headcount

Early February
New CFDC Record
Change Process

4/5/11
ACCESS Data Validation
Webinar
http://esl.ncwiseowl.org/cms/One.aspx?portalId=4502459&pageId=12551684

4/21/11 – 5/5/11
ACCESS Data Validation
Window

Ongoing
W-APT/LEP data entry,
Data clean up
Q&A