Transcript Tips on How to Prepare for a Proposal Presentation

Tips on How to Prepare for a
AICA Proposal
Presented By:
Nicole Virtucio
AICA Advisor
Check List
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Pre-Event Planning
Funding Procedures
Allocation Request Form
Request to be on the Finance Committee Agenda
Proposal Presentation
Allocations Under $1500
Allocations Over $1500
Contracts and Fees Over $3000
Pre-Event Planning
• Program Planning Outline
• Special Event Planning
Funding Procedures
• Make sure that your event meet all the
requirements in the funding procedures in the
AICA Bylaws
• How to find funding Procedures:
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www.asi.fullerton.edu
Click on Programs
Click on AICA
Click on AICA Bylaws
Look at Page 9-10: Article VI: Funding Procedures
Allocation Request Form
• How to find Allocation Request Form
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www.asi.fullerton.edu
Click on Programs
Click on AICA
Click on AICA Proposal Form
Request to be on the Finance
Committee Agenda
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Sponsor
Program Title
Date
Location
Time
Amount Requesting
Proposal Presentation
• Look at Page 11 on AICA Bylaws for Proposal
Presentation guidelines
• Allocation Request Form must be emailed to the
Administrative Chair: [email protected] by 3pm
the Monday before the Finance Committee
meeting
• Example:
 Request to be on Finance Committee on Thursday,
October 14, 2010
 Email Allocation Request Form by Monday, October
21, 2010
Continued Proposal Presentation
Bring to the
Finance Committee Meeting
• 10 copies of the following:
– Completed Allocation Request Form
– Confirmed facility reservation
– Flyer with ASI Logo and AICA Acknowledgement
– Brief biography of speakers or performer if
requesting money from AICA
Allocations Under $1500
• Article V: Meetings Section 4 Finance
Committee Clause 3: The AICA Finance
Committee has full authority to allocate
request up to $1500
• Once the allocation is passed it will go on the
next agenda on Financial Consent Items
Allocations Over $1500
• Article V: Meetings Section 4 Finance Committee
Clause 4: For request over $1500, the AICA
Finance Committee makes a recommendation to
the General Council
• If the allocation is over $1500, it will go under the
Financial Support Requests on the next agenda
• The sponsoring group will have to present at the
AICA General Meeting and a vote will take place
after the presentation
Contracts and Fees Over $3000
• The Finance Committee and the Board of
Directors must approve any contract equal to
or more than $3000
• Finance Committee: Every Thursday @
1:15pm
• Board of Directors: Every Tuesday @ 1:15pm
• Request to be on the Agenda: Executive Office
TSU 207
Questions
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