Part 2: State Experiences & SSIP Phase I Tools and Resources
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Transcript Part 2: State Experiences & SSIP Phase I Tools and Resources
SSIP Overview:
State Experiences
with Stakeholder
Engagement
Part C/619 State Accountability
Priority Area
March 6, 2014
1
SICC
Strategic Plan
and State
System
Improvement
Process (SSIP)
State Interagency
Coordinating
Council
Brenda Sharp
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Stakeholder
involvement
in EarlySteps
l
Louisiana SICC+
Lead Agency +
Stakeholders =
Louisiana Part C
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Beginning the SSIP discussion
Opportunities for Input:
Where to
Start?
Review the Proposed SSIP
Discussions with SERRC
July 2013 presentation to SICC on
proposed APR/SSIP
SICC voted to host a retreat to begin
planning for the SSIP
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Potential
Indicator C11:
Reviewing the
Requirements
September 2013 Retreat
The Louisiana ICC Strategic Plan
Reengage stakeholders in looking for a
focus for system improvement
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Assemble
SICC/Lead
Agency
SSIP
Planning
Retreat
SSIP Planning: SICC Member and
Stakeholders gather to discuss
Indicator 11
Align State Initiatives
Look at other state early childhood
initiatives align/overlap
Review Data
Review available data: APR, Early
Childhood Redesign, Strategic Plan
and OCDD Transformation Plan
Create Workgroups
What do we need to gather that we
don't have? Look for trends and areas
for improvement.
Stakeholder Involvement in
Hawaii Part C SSIP
Stacy Kong
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Hawaii’s Process for Stakeholder
Involvement
• Worked with a broad stakeholder group
• Identified a small state team
• Next step is to identify a small stakeholder
group
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Hawaii’s Broad Stakeholder Group
•
•
•
•
•
•
•
•
ICC Members
Dept. of Health Admin
Care Coordinators
Direct Service Providers
Quality Assurance Staff
Data staff
Personnel training staff
Contracted Providers
• Dept. of Human
Services
• Dept. of Education
• 619 Coordinators
• Community Members
• Head Start (HS)/Early
HS
• Parent Training
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Hawaii’s Broad Stakeholder Process
• Discussed with large group:
– Overview of SSIP process
– Data graphs
• Small group discussion around indicators 3 and 4 to:
– Identify potential focus areas
– Identify other data needs
Percent of children
100
80
60
67
72
60
68
73
78
40
20
0
Social relationships
Note: National data based on 33 states with highest-quality data
Knowledge and skills
Actions to meet needs
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Next Steps around Stakeholder
Involvement
• Identify a small stakeholder group to support
and complete the SSIP work with HI’s State
Team.
• Convene another broad stakeholder meeting
in May to identify a focus area.
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SSIP Overview:
Phase I Tools
and Resources
Part C/619 State Accountability
Priority Area
March 6, 2014
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Example: SSIP Phase I Activity and Timeline Chart
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Example: SSIP Phase I Activity and Timeline Chart
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SSIP Phase I Roadmap: Purpose
• Based on draft SPP/APR package
• Helps states:
– Keep in mind the various SSIP activities that need
completion for submission with the FFY 2013
SPP/APR
– Understand key information about each SSIP
activity
– Plan and implement SSIP activities
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SSIP Phase I Roadmap
“Which way you ought to go depends on where you want to get to...”
― Lewis Carroll, Alice in Wonderland
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Roadmap Content
• Each roadmap activity includes a description:
– Brief highlights (purpose and what’s included)
– Things to consider (e.g. potential questions)
– Examples, where applicable
– Potential tools and resources
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Get Started
What’s included:
• Forming State Team
• Identifying flow of activities and
timelines
• Engaging stakeholders
– Inform broad group of SSIP
– Consider using small small group to assist with
data and infrastructure analysis
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Get Started
Considerations related to stakeholder engagement
in SSIP activities - Examples:
• When should stakeholders be
included in the process?
• Who will be included as a
stakeholder? Will different
stakeholders be included at
different points in the process?
• How will stakeholders be included
in the process?
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Conduct Broad Analyses
• Includes broad data and infrastructure
analyses
• Questions to guide analyses - examples:
– How do the percent of children exiting Part C
functioning within age expectation in Positive Social
Emotional skills in the state compare to other states?
– Have there been statewide increases in the percentage
of families reporting that the program has helped them
help their child develop and learn?
– What system components impact on
low performance in the state?
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Conduct Broad Analyses
• Tools and resources –
Infrastructure examples:
– NCRRC SWOT Analyses:
State Infrastructure
– ECTA Systems Framework
http://www.ectacenter.org/sysframe/
For documents not available on the web, contact your RRC state liaison
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Conduct Broad Analyses
• Data Tool - Example
– SSIP Child Outcomes
Broad Data Analyses
Template
http://ectacenter.org/~docs/eco/SSIP_child_outcomes_broad_data_analysis_tem
plate_FINAL.docx
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Identify Focus/Results
• Primary concern or Potential Focus for
Improvement/Measurable Results
• Considerations - examples:
– Does the broad data and infrastructure
analyses substantiate the potential focus for
improvement?
– Are there initiatives in the state related to this
potential focus for improvement? Is the Part C/619
program connected to them?
– Do you anticipate having leadership support around
this focus area?
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Identify Focus/Results
• Tool – Example:
– NERRC Review of State
Context: Considerations
in Identifying
Measureable Result for
Students/Children with
Disabilities as Focus for
SSIP
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Conduct In-depth Analyses
• In-depth data and infrastructure analyses related to
primary concern/potential focus
• Suggested steps for completing in-depth data analyses
• Potential questions for in-depth infrastructure analyses
– Which policies/procedures support practices that will lead
to or impact improved outcomes for young children with
disabilities in our selected focus for improvement?
– Do we have sufficient funds to provide supports in building
capacity of LEA/EIS programs to scale and sustain
implementation of evidence-based practices?
– Are there fiscal resources that could be leveraged to
support the implementation improvement strategies?
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Conduct In-depth Analyses
• Tools and resources –
examples:
– Initiative Inventory for
SSIP
– Analyzing Child
Outcomes Data for
Program
Improvement: A
Guidance Table
http://ectacenter.org/~pdfs/eco/AnalyzingChildOutcomesData-GuidanceTable.pdf
For documents not available on the web, contact your RRC state liaison
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Local Contributing Factor Tools
http://ectacenter.org/~docs/eco/ECO-C3-B7-LCFT.docx
http://ectacenter.org/~docs/topics/gensup/14-ContributingFactor-Results_Final_28Mar12.doc
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Refine Focus/Results
• In-depth analyses leads to refinement
of Focus for Improvement/Measureable
Results
• Examples of Focus/Measureable Results:
– Improving social emotional outcomes for children
with disabilities
– Improving literacy for children living in poverty
– Improving families’ ability to help their child
develop and learn
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Refine Focus/Results
• Considerations for a “good”
Focus/Results – Examples:
– What resources are already
committed or could be leveraged for
this focus?
– Does the system have adequate
capacity to support improvements in
this focus area?
– Will this focus make a significant
impact on results?
– Will change in practices and
beginning improvement in child and
family outcomes be able to be
achieved in 2-4 years?
• Tool – example:
– SSIP Focus for Improvement
Worksheet
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Identify Improvement Strategies
• Considerations:
– Does the strategy focus on changing practice
or address barriers such as infrastructure
issues?
– Is the strategy based on evidence-based solutions?
– Will the strategy build local capacity to improve
results?
• Tools and Resources - Example
– NIRN-SISEP Adapted Hexagon Tool
– DEC Recommended Practices
http://www.decrecpractices.org/input.asp
For documents not available on the web, contact your RRC state liaison
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Develop Theory of Action
• Synthesis of information of
information gathered
• Simple “if-then” statement:
If we conduct data analysis to determine area in which
state will focus for improvement then we identify and
implement strategies to build LEAs/EIS program’s capacity
then we will improve performance in the area needing
improvement and the identified result for children with
disabilities.
• Information on using a graphic or Logic Model
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Develop/Review APR
• Drafting SSIP in FFY 2013 SPP/APR considerations:
– Determine who is responsible for
drafting
– Identify who needs to review and/or
approve
– Creating a timeline for drafts to be
submitted, reviews to be completed,
and approval obtained
• Review SPP/APR, obtaining
stakeholder input
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The END!
SPP/APR Submission – February 2015
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Contact Information
Anne Lucas, WRRC/ECTA
[email protected]
Cornelia Taylor, ECTA/DaSy
[email protected]
Megan Vinh, WRRC
[email protected]
Christina Kasprzak, ECTA
[email protected]
Stacy Kong, Hawaii Part C
[email protected]
Grace Kelley, SERRC
[email protected]
Brenda Sharp, Louisiana Part C
[email protected]
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IDEA DATA
CENTER
Thank you for your attention!
This is the second half of the first webinar in a series on SSIP presented in
2014. Resources related to this call and other presentations in the series are
available at the following URL:
http://ectacenter.org/~calls/2014/ssip/ssip.asp