Transcript I Need to Take a Leave of Absence - Human Resources

Office of Human Resources
New Hire Orientation
New Employee Benefits
1
Welcome to The College of New Jersey
The College is pleased to offer you a comprehensive
Benefits Program. As New Jersey State employees, we
enjoy the Benefits that are offered to all New Jersey
State employees through the New Jersey Division of
Pensions and Benefits and the State Health Benefits
Program.
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When are my Benefits Effective?
•10 month employees hired with a 9/1/10 contract
start date will have health benefits effective 9/1/10.
•All other 10 month employees and all 12 month
employees will have health benefits effective 2
months from their start date.
•Eligible part time employees may purchase the
health benefits and they will be effective 2 months
from their start date.
3
Enrollment of Family Members
•
With proper documentation, an eligible
employee may enroll his/her spouse, domestic
partner, civil union partner, children, stepchildren and adopted children in the health,
prescription and dental insurances.
•
Children can be covered under the employee’s
insurances until December 31st of their 26th
birthday.
4
Health Insurance Options
•
NJ Direct15 is a Preferred Provider
Organization (PPO). NJ Direct15 is
administered through Horizon Blue Cross
Blue Shield of New Jersey.
•
Two HMOs are available – Aetna HMO and
Cigna Healthcare.
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Information about NJ Direct15
•In-network providers are available nationwide
through NJ Direct15.
•You do not have to select a primary care physician.
•You do not need a referral to see a specialist.
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In-network Services for NJ Direct15
• If a doctor participates in the Horizon BCBSNJ managed care
network, members will pay the usual co-payment for eligible
services. In 2011, the co-pay is $15.00 for office visits.
• Outside of New Jersey, members can utilize doctors who
participate in the national Blue Cross Blue Shield Managed Care
Network.
• To verify in-network coverage, check with the doctor and/or the
Provider Directory on the NJ Direct15 web site.
Out of pocket expenses for In-Network care
Deductible for
individual or family
Zero deductible
The usual co-pay for office visits
and specialists services apply
(ex.$15 doctor; $50 ER)
Max out of pocket – $400.00 per calendar year
Individual
(coinsurance only)
Max out of pocket – $1000.00 per calendar year
family
(coinsurance only)
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Out-of-network services for NJ Direct15
If a doctor does not participate in the managed care
networks, services will be covered at 70% of the
reasonable and customary charges after an annual
deductible.
Out of pocket expenses for out-of-network care
Deductible (Individual)
$100.00 per calendar year
Deductible (Family
maximum)
$250.00 per calendar
year
$200.00 per hospital stay
Hospital – Inpatient
Max out of pocket –
$2000.00 per calendar year
Individual
(coinsurance only)
Max out of pocket – family $5000.00 per calendar year
(coinsurance only)
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Pre-certification is required for some NJ
Direct15 services.
•Pre-certification requires that the member receive
prior authorization from the medical plan.
•Some services which require prior authorization are
as follows:
oInpatient admissions
oDurable medical equipment purchases
oHospice
oHome health care
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Are Aetna HMO and the Cigna Healthcare Plans
the same HMOs of the past?
Aetna and Cigna Health care are HMOs.
•
•
•
•
•
You select a primary care doctor when you enroll.
You get a referral (most are electronic) to see a specialist.
You cannot go out of network.
You have no deductibles or claim forms to complete.
You pay the usual co-pay ($15.00 for office visits during
2011) to see your PCP or referred specialist.
• Both HMOs are available nationwide.
Insurance Web Sites
• NJ DIRECT 15
1-800-414-7427
www.horizonblue.com/shbp
• Aetna HMO
1-877-782-8365
www.aetna.com/stateofnj
• Cigna Healthcare
1-800-564-7642
www.cigna.com/stateofnj
Plan Costs
Most State employees pay 1.5% of their base wages on
a biweekly basis for the SHBP medical plan and/or
prescription drug coverage.
Regardless of the plan or level of coverage, the payroll
contribution will be the same 1.5%.
Prescription Drug Coverage
The prescription drug coverage is administered through Medco.
An employee who is paying the 1.5% payroll deduction for the
health will not have an additional payroll deduction for the
prescription. Employees who do not sign up for health but only
sign up for prescription, must pay 1.5% of their base wages for
the Prescription Drug Coverage.
The Prescription Drug Program covers the cost of prescription
drugs for employees and eligible dependents for use outside of
hospitals, nursing homes, or other institutions.
Prescription Drug Co-pays
2011
Drug Type
30-Day Supply – Retail
90-Day Supply Mail Order
Generic
$3
$5
Brand Name
$10
$15
Brand Name* (where generic
equivalent is available)
$25
$40
Full Time Employee Enrollment Application
An employee who enrolls as member and spouse/partner must provide a copy of
his/her marriage certificate or civil union certificate and a copy of the federal tax
return from the previous year.
An employee who enrolls as family, must provide a copy of his/her marriage
certificate or civil union certificate and a copy of the federal tax return from the
previous year plus a copy of the birth certificate for each child. If the child has a
different last name, an Affidavit of Dependency must also be completed.
If the children are adopted, legal paperwork and an Affidavit of Dependency must
be provided.
An Employee who enrolls as parent/child(ren) must provide a copy of the child’s
birth certificate and complete an Affidavit of Dependency . Notarization of the
Affidavit of Dependency form can be completed in human resources.
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Full Time Employee Enrollment Application Cont.
A New employee must complete the insurance application within 60 days of
his/her hire date. In order to be timely with the State Health Benefits Division,
new hires should submit the application to the Benefits Administrator in the
Office of Human Resources within the first 14 days of their hire date. For new
employees, the payroll deduction for the health insurance plan will begin in the
payroll that coincides with the coverage effective date.
The Health and Prescription enrollment application is available on- line on the
Human Resources’ webpage at http://www.tcnj.edu/~hr/benefits/index.html or
New Jersey State Division of Pensions and Benefits website at
http://www.state.nj.us/treasury/pensions/shbp.html.
You can also contact the Office of Human Resources at (609) 771-3306.
Important Notice - If you have other health insurance coverage, you must waive
the insurance to avoid the 1.5% payroll deduction.
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How to Waive Health Insurance
• Employee completes state waiver form and state health insurance
application certifying that he/she has other health insurance coverage.
• Employee must submit both forms to avoid the 1.5% contribution.
• The deadline to complete the waiver form and health insurance
application is 2 months after your hire date.
• The forms are available on the HR website at
http://www.tcnj.edu/~hr/benefits/index.html or you can contact the
Office of Human Resources at (609)771-3306.
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Part Time Employee Health and Prescription
Insurances
Active part-time employees who participate in a New Jersey
State-administered pension plan are eligible to enroll in
SHBP’s New Jersey Direct15 Medical Plan and the
Employee Prescription Drug Plan.
Dental insurance is not available under the part time
employee insurance program.
Cost of Insurance for Part Time Employees
2011
Eligible employees who enroll will pay the full share premium costs, which
will be billed by SHBPs, directly to the employee on a monthly basis as
follows:
New Jersey Direct15
Prescription Plan
Single
$549.47
Single
$149.27
Member & Sp /Partner
$1236.30
Member & Sp/Partner $335.88
Family
$1373.68
Family
$373.19
Parent/Children
$769.27
Parent/Children
$209.00
Eligible employees who wish to enroll in the Prescription Drug Plan must also enroll
in the NJ Direct15 Plan.
Important Deadlines
A New employee must complete the insurance application and provide the
dependent verification documents within 60 days of his/her hire date. In
order to be timely with the State Health Benefits Division, new hires
should submit the application to the Benefits Administrator in the Office
of Human Resources within the first 30 days of their hire date.
The enrollment application is available on line available on the Human
Resources webpage at http://www.tcnj.edu/~hr/benefits/index.html or
New Jersey State Division of Pensions and Benefits website
http://www.state.nj.us/treasury/pensions/shbp.html.
You can also contact the Office of Human Resources at (609)771-3306.
Part Time Employee Enrollment Application
• An employee who enrolls as member and spouse/partner must provide a copy
of his/her marriage certificate or civil union certificate and a copy of the
federal tax return from the previous year.
• An employee who enrolls as family, must provide a copy of his/her marriage
certificate or civil union certificate and a copy of the federal tax return from the
previous year plus a copy of the birth certificate for each child. If the child has a
different last name, an Affidavit of Dependency must also be completed.
• If the children are adopted, legal paperwork and an Affidavit of Dependency
must be provided.
• An employee who enrolls as parent/child(ren) must provide a copy of the
child’s birth certificate and complete an Affidavit of Dependency . Notarization
of the Affidavit of Dependency form can be completed in human resources.
Dental Insurance
The State Employee Group Dental Program is available to fulltime State employees and their eligible dependents.
The College offers two types of dental plans, a Dental Expense
Plan and several Dental Plan Organizations (DPO).
Both types of plans pay the full cost of cleaning and exams
which can be done twice per year (every six months).
Dental Expense Plan
The Dental Expense Plan is a traditional indemnity- type plan
administered by Aetna Dental. The plan allows employees to
choose any licensed dentist for dental care. If the dentist
doesn’t accept dental insurance, you will pay the dentist and
then submit a claim form for reimbursement.
The annual plan deductible is $50 per person; $150 per family.
The deductible does not apply to diagnostic, preventive, and
orthodontic services. After the annual deductible is satisfied,
reimbursement is a percentage of the reasonable and customary
charges for services that are covered under the plan.
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Dental Plan Organizations
The Dental Plan Organizations (DPOs) are companies that contract with a
network of providers for dental services. You must use providers
participating with the DPO you select to receive coverage. There is no
annual deductible with the DPOs and you will usually pay a co-pay for
services such as fillings, crowns etc. There are several DPOs to choose from
in the State Group Dental Program including the following:
oAetna DMO
oAtlantic Southern Dental (Benecare)
oCigna Dental Health
oCommunity Dental Associates
oHorizon Dental Choice
oInternational Health Care
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Websites for the Dental Plan Organizations
For more information and to review the Dentists that participate with the
DPOs go to the websites listed below:
Atlantic Southern(Benecare)
www.benecare.com
1-800-843-4727
Community Dental
www.cdaplan.com
1-856-451-8844
Cigna Dental
www.cigna.com/stateofnj 1-800-367-1037
Healthplex (International Health www.healthplex.com
Care)
Horizon Dental Choice
www.horizonblue.com
Aetna DMO
1-800-468-0600
1-800-433-6835
www.aetna.com/stateofnj 1-800-843-3661
Aetna Dental Expense (Indemnity www.aetna.com/stateofnj 1-877-238-6200
Plan)
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2011 Biweekly Payroll Dental Rates for 12 month
employees over 24 payrolls
Dental Plan
Single
Name
Aetna Dental
$10.75
Expense Plan
#399
Dental Plan
Single
Organizations
Aetna DMO
$5.23
#319
Atlantic
$6.36
Southern Dental
(Benecare) #301
Cigna Dental
Health #305
Community
Dental
Associates #302
Horizon Dental
Choice #317
Healthplex #307
Member/Spouse Family
$18.69
$30.57
Member/Spouse Family
Parent/Child
$22.65
Parent/Child
DP/Adult
DP/Child
$7.94
$7.92
DP/Adult
DP/Child
$9.11
$14.90
$11.04
$3.88
$3.86
$11.05
$18.08
$13.39
$4.69
$4.69
$5.40
$9.39
$15.35
$11.38
$3.99
$3.98
$6.01
$10.44
$17.08
$12.65
$4.44
$4.43
$4.99
$8.67
$14.19
$10.51
$3.68
$3.68
$4.88
$8.48
$13.87
$10.27
$3.60
$3.60
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2011 Biweekly Payroll Dental Rates for 10 month
employees over 22 payrolls
Dental Plan
Single
Name
Aetna Dental
$11.73
Expense Plan
#399
Dental Plan
Single
Organizations
Aetna DMO
$5.71
#319
Atlantic
$6.94
Southern Dental
(Benecare) #301
Cigna Dental
Health #305
Community
Dental
Associates #302
Horizon Dental
Choice #317
Healthplex #307
Member/Spouse Family
$20.39
$33.35
Member/Spouse Family
Parent/Child
$24.71
Parent/Child
DP/Adult
DP/Child
$8.66
$8.64
DP/Adult
DP/Child
$9.94
$16.25
$12.04
$4.23
$4.21
$12.05
$19.72
$14.61
$5.11
$5.11
$5.89
$10.24
$16.75
$12.41
$4.35
$4.34
$6.55
$11.39
$18.64
$13.80
$4.84
$4.84
$5.45
$9.46
$15.48
$11.46
$4.01
$4.02
$5.32
$9.25
$15.13
$11.21
$3.93
$3.92
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Employee Dental Application Process
• An employee who enrolls as member and spouse/partner must provide a copy of
his/her marriage certificate or civil union certificate and a copy of the federal tax
return from the previous year.
• An employee who enrolls as family, must provide a copy of his/her marriage
certificate or civil union certificate and a copy of the federal tax return from the
previous year plus a copy of the birth certificate for each child. If the child has a
different last name, an Affidavit of Dependency must also be completed.
• If the children are adopted, legal paperwork and an Affidavit of Dependency must
be provided.
• An employee who enrolls as parent/child(ren) must provide a copy of the child’s
birth certificate and complete an Affidavit of Dependency . Notarization of the
Affidavit of Dependency form can be completed in human resources.
Important Deadlines
A new employee must submit the insurance application along with the
dependent verification documents within 60 days of his/her hire date. In
order to be timely with the State Health Benefits Division, new hires should
submit the application to the Benefits Administrator in the Office of
Human Resources within the first 14 days of their hire date. For new
employees, the payroll deduction for the dental insurance plan will begin
one month prior to the dental coverage effective date.
The enrollment application is available on line available on the Human
Resources webpage at http://www.tcnj.edu/~hr/benefits/index.html or
New Jersey State Division of Pensions and Benefits website at
http//www.state.nj.us/treasury/pensions/shbp.html.
You can also contact the Office of Human Resources at (609)771-3306.
COBRA Upon Termination
If an employee has been enrolled in health insurance and
he/she terminates employment with The College, he/she will
be eligible for coverage through the COBRA program. This
will allow the employee to purchase the insurance coverage at
the group rate for up to 18 months.
COBRA paperwork is automatically sent upon receipt of the
employee’s termination notice.
Additional Information Regarding the
Health Insurance Program
Call the Office of Human Resources
Floss Johnson , Benefits Administrator, at (609)771-3306
Melisa Velez , Personnel Aide, at (609)771-2283
or
Visit the Human Resources’ webpage at
http://www.tcnj.edu/~hr/benefits/index.html
or
Visit the Division Of Pensions and Benefits Website
http//www.state.nj.us/treasury/pensions/shbp.html.
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Vision Care Reimbursement
Full time employees may be eligible for a Vision Care Reimbursement. Eye
exams are covered under the health insurance coverage. Employees may have
their eyes examined once a calendar year for the $15.00 co-pay.
In addition, all full-time employees and their dependents are entitled to the
following maximum reimbursement under the vision care plan.
Regular Lens
$40
Bifocal Lens/Contacts
$45
Examination
$35
Each eligible employee and dependent may receive only one payment for
glasses and one payment for an examination during the period July 1, 2009 to
June 30, 2011. Reimbursement forms are available on the human resources
website at http://www.tcnj.edu/~hr/benefits/index.html.
Mandatory Retirement Programs
The College of New Jersey participates in the State of
New Jersey public employee pension programs – the
Public Employees Retirement System (PERS) and the
Alternate Benefit Program (ABP).
All permanent employees are eligible for enrollment on first
day of employment.
Temporary employees are eligible for enrollment after one
year of employment.
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Classified Employees
• The Public Employees Retirement System (PERS) is a defined benefit
program open to permanent, classified, full time employees.
• Employees are required to contribute 5.5% of their gross bi-weekly salary.
• Employees are vested after 10 years of service or at age 62.
• Employees will have life insurance at 3 times their annual salary. The
employee will pay .5% of their bi-weekly salary for the life insurance.
• After 3 years of service, the employee is eligible for the pension loan
program.
Classified Employees
A New employee must complete and return the PERS enrollment
application and PERS Beneficiary form to the Pension Administrator in the
Office of Human Resources within 5 days of his/her hire date. For new
employees, the payroll deduction for the PERS plan will be retro-active to
their hire date. Please note that the PERS application must be first
approved and certified by the State of New Jersey Division of Pensions and
Benefits.
The PERS enrollment application and PERS Beneficiary form are available
on- line on the Human Resources’ webpage at
http://www.tcnj.edu/~hr/benefits/index.html or
New Jersey State Division of Pensions and Benefits website at
http://www.state.nj.us/treasury/pensions/.
You can also contact the Office of Human Resources at (609) 2730.
Faculty and Non-Unit Staff Employees
The Alternate Benefit Program (ABP) is a tax-sheltered, defined contribution
retirement program for higher education faculty and certain administrators.
Full-time and adjunct faculty, part-time instructors, visiting professors and
administrative staff are required to possess a 4 year college degree or its
equivalent to participate in the ABP.
Employees will have life insurance at 3.5 times their annual salary and long
term disability coverage after one year of active service in ABP.
Full time employees without a 4 year college degree will be enrolled in
PERS.
Faculty and Non Unit Staff –Cont’d
Members contribute 5% of base contractual salary
matched by an 8% employer contribution to a state
approved tax-deferred investment account. ABP
vendors include:
1. Axa Equitable
3. ING
5. TIAA-CREF
2. Hartford
4. MetLife
6. Valic
Faculty and Non Unit Staff –Cont’d
A new employee must complete and return the ABP enrollment application,
ABP Beneficiary form and the Salary Agreement Vendor Allocation form to
the Pension Administrator in the Office of Human Resources within 5 days
of his/her hire date. For new employees, the payroll deduction for the ABP
plan will be retro-active to their hire date. Please note that the ABP
application must be approved and certified by the State of New Jersey
Division of Pensions and Benefits.
The ABP enrollment application , ABP Beneficiary form and the Salary
Agreement Vendor Allocation forms are available on- line on the Human
Resources’ webpage at http://www.tcnj.edu/~hr/benefits/index.html .
You can also contact the Office of Human Resources at (609) 2730.
Voluntary Retirement Programs
The Additional Contributions Tax-Sheltered (ACTS) Program
allows eligible employees to obtain supplemental tax-deferred
annuities with a variety of carriers through a salary reduction
agreement. Participants can direct voluntary contributions
among six authorized investment carriers.
1. Axa Equitable
3. ING
5. TIAA-CREF
2. Hartford
4. MetLife
6. Valic
Voluntary Retirement Programs Cont’d
The New Jersey State Employees Deferred Compensation
Plan (NJSEDCP) provides eligible employees an
opportunity to voluntarily shelter a portion of wages from
federal income taxes while saving for retirement to
supplement the Social Security and pension benefits.
The NJSEDCP, governed by the guidelines of Internal
Revenue Code Section 457 and the laws of the State of
New Jersey, is administered by Prudential Financial for the
State of New Jersey.
Additional Information Regarding the
Retirement Programs
Call the Office of Human Resources
Chris Rush, Pension Administrator, (609)771-2730
Melisa Velez, Personnel Aide, (609)771-2283
or
Visit the Human Resources’ webpage at
http://www.tcnj.edu/~hr/benefits/index.html
or
Visit the Division Of Pensions and Benefits Website
http://www.state.nj.us/treasury/pensions/
Flexible Spending Accounts
The State Employees Tax Savings Program — Tax$ave, is a
benefit program available under Section 125 of the Federal
Internal Revenue Code that allows eligible employees to set
aside before-tax dollars to pay for certain medical, dental, and
dependent care expenses, thereby avoiding federal taxes and
saving money.
An eligible employee is any full-time employee of the state, a
state college or university, or other state agency who is eligible
to participate in the State Health Benefits Program.
Pretax Payroll Deduction Option
Employee payroll deductions for Health and Dental Insurances
can be taken on a pre-tax basis -this is the default. If you want to
pay tax on the deductions, you can complete a form so that the
deductions will be taxed.
Dependent Care Spending Account
The Dependent Care Flexible Spending Account (Dependent
FSA) allows an employee to set aside funds to pay for anticipated
expenses related to dependent care required to permit the
employee and spouse to work. Reenrollment is required each
calendar year.
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Un-reimbursed Medical Spending Account
The Unreimbursed Medical Flexible Spending Account
(Medical FSA) allows employees to set aside money to pay for
qualified medical and dental expenses not paid by any group
benefits plan under which they or their dependents are
covered. Reenrollment is required each calendar year.
Transportation/Commuter Tax Save
The New Jersey State Employees Commuter Tax Savings
Program allows eligible employees to set aside before-tax dollars
to pay for mass transit and commuter parking expenses, thereby
avoiding federal taxes and saving money.
How to Apply for the Tax Save Program
New employees must enroll within 60 days of their hire date. For
an application and more information on the Tax Savings Plans
visit the web site at
http//www.state.nj.us/treasury/pensions/taxsave.shtml.
You may also call the Pension Administrator in the Office of
Human Resources at (609) 771-2730.
or
Visit the Human Resources’ webpage at
http://www,tcnj.edu/~hr/benefit/index.html.
Long Term Care
• Enrollment in the Long Term Care Insurance Plan is available to individuals
and their eligible family members who are employed by The College. The
Prudential Insurance Company of America administers the Plan. The Plan
pays a daily benefit amount toward the cost of care in the home and
community-home health care, adult day care, informal care, and care that is
provided in licensed facilities such as assisted living and nursing homes.
• New employees who enroll within 60 days of hire may apply with a short
form.
• For more information call the Prudential Long Term Care Customer Service
Center at (877) 582-4865.
Leave Program
Paid Sick Leave
Employees may use sick leave when they are unable to report to work
due to personal illness, accident or exposure to contagious disease,
and/or for medical appointments when such appointments cannot be
scheduled after working hours. Sick leave may also be used to attend to
members of the immediate family who are ill and/or in instances of
death in the employee's immediate family.
12 Month Employees – All staff and administrative employees earn 15
Sick days per year. New staff and administrative employees earn 1.25
days per month in the calendar year that they are hired. Classified
employees earn 1 day a month during the first year of employment.
Sick Leave Continued
12 Month Faculty Employees – 15.0 Sick days per year. New faculty
employees earn 1.25 days per month in the calendar year that they are
hired.
10 Month Employees – All staff and administrative employees earn 12.5
Sick days per year. New staff and administrative employees earn 1.25
days per month in the calendar year that they are hired. Classified
employees earn 1 day a month during the first year of employment.
10 Month Faculty Employees – 12.5 Sick days per year. New employees
earn 1.25 days per month in the calendar year that they are hired.
Faculty members earn sick leave only.
Leave Program
Vacation Leave
Employees will be granted paid vacation leave upon request and subject
to operational needs.
Executive Staff and At-Will Employees
12 Month Employees – 25 Vacation days per year. New employees earn
2.08 days per month in the calendar year that they are hired.
Unclassified Employees
12 Month Unclassified Employees – 22 Vacation days per year
10 Month Unclassified Employees – 18.5 Vacation days per year
New employees earn 1.83 days per month in the calendar year that they
are hired.
Vacation Leave for Classified Employees
12 Month classified employees are entitled to the following
vacation leave:
Up to one year of service, one working day vacation for each
month of service
After one year and up to five years of service, twelve working
days vacation
After five years and up to twelve years of service, fifteen working
days vacation
After twelve years and up to twenty years of service, twenty
working days vacation
Over twenty years, twenty-five working days vacation
Vacation Leave for Classified Employees Cont.
10 Month classified employees are entitled to the following
vacation leave:
Up to one year of service, one working day vacation for each
month of service
After one year and up to five years of service, ten working days
vacation
After five years and up to twelve years of service, twelve and one
half working days vacation
After twelve years and up to twenty years of service, sixteen and
one half working days vacation
Over twenty years, twenty and three quarter working days
vacation
Leave for Classified Employees Continued
Administrative Leave
Classified employees are entitled to 3 days of administrative
leave per year. During the first year, employees earn a half-day
per month of employment up to 3 days.
Administrative leave may be used:
• For emergencies
• For observance of religious or other days of celebration,
but not for public holidays
• For personal business
Holidays
New Year’s Day*
Memorial Day*
Veteran’s Day
Martin Luther King Jr.
Day
Lincoln’s Birthday
Independence Day*
Thanksgiving Day*
Labor Day*
Day after Thanksgiving*
Presidents Day
Columbus Day
Christmas Day*
Good Friday
Election Day
New Year’s Day* (for
following year)
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Energy Holidays
Holidays which appear with an asterisk (*) are days on which
classes are recessed and offices are closed. All administrative,
academic and operations departments will be open for service
during the remaining holidays. The holidays in which The College
remains open are called Energy Holidays.
Employees who work on Energy Holidays earn Energy Leave time
at a rate of 1.5 times the hours worked. The Energy Leave time is
then used at designated times during the summer and during the
winter break.
Work Schedules
Full time unclassified employees, AFT Administrative Employees
and Faculty employees work a 35 hour week at 7 hours per day.
The standard work schedule is 8:30 am to 4:30 pm with a 1 hour
lunch.
Full time CWA staff Employees work a 35 hour week at 7 hours
per day. The standard work schedule is 8:30 am to 4:30 pm with a
1 hour lunch.
Full time IFPTE employees work a 40 hour week at 8 hours per
day. The standard work schedule is 8:00 am to 4:30 pm with a
half-hour lunch.
Work Schedules and Leave Accruals for Part
Time Employees
Part time employees work a proportionate full time equivalent
(FTE) schedule. For example, a part time employee who works an
FTE of .50 works 17.50 hours per week. The daily schedule is
determined by the supervisor.
Part time employees earn the applicable sick, vacation, and
administrative time at the prorated rate according to their FTE. For
example, a 12 month part time classified employee who works at
FTE .50 will earn 7.5 days of sick leave per year (starting the year
after he/she is hired) or 52.50 hours per year and 6 days of vacation
per year or 42 hours of vacation.
Recording Leave via Monthly Time Reports
At the end of each month, all full time and part time employees will receive a monthly time
report which will be scanned on the 15th of the next month. The administrative assistant in
each department distributes and collects the time sheets. Complete your monthly time report
as follows:
1. Record the number of hours of leave used on the appropriate date of the month. Leave
the columns blank if you did not use any leave.
2. Total the hours of leave used at the bottom of the time sheet in the sick leave column,
vacation leave column, administrative leave column etc. Be sure to double check the addition
and bubble in the information in the correct number columns. Please note that there are 2
decimal points, i.e., 4 should be 4.00.
3. The employee and supervisor will then sign and return the time sheet to the Office of
Human Resources.
Please note that detailed instruction on how to complete the monthly timesheets is
available as a power-point presentation on the Human Resources’ web site.
Leave Payout upon Termination and Retirement
When an administrative AFT employee, non-unit, or classified
employee terminates employment with The College, the
employee will receive a payout for earned but unused vacation
and energy leave. Sick leave will not be paid out.
When an administrative AFT employee, non-unit or classified
employee officially retires from The College, the employee will
receive a payout for one-half the value of his/her sick accrued
leave up to a maximum of $15,000.
Faculty and Grant employees do not receive a payout for any
earned but unused leave.
Family Leave Program
Employees requiring leave because of their own illness, the birth of a child, or to
care for a seriously ill family member may be covered under the Federal Family
and Medical Leave Act (FMLA) and/or the New Jersey Family Leave Act
(NJFLA).
Employees not eligible for FMLA or NJFLA will be granted leave in accordance
with any legal requirements governing the type of leave, in accordance with The
College’s established leave practices and with consideration for current business
needs.
Employees planning for medical or family leave should contact the Benefits
Administrator in the Office of Human Resources at (609)771-3306.
Leave of Absence for Eligible Employees
Employees injured while in the performance of their job may be
entitled workers compensation leave benefits.
Eligible employees may apply for voluntary furlough or paid
sabbatical leaves.
Employees in need of leave beyond State and Federal entitlements
should contact the office of Human Resources for additional
information. Such leaves are granted at the discretion of the
College based upon operational need.
Workers Compensation
Employees who incur work related injuries or illnesses are
eligible to receive medical treatment through The College’s
Worker's Compensation Program. When an employee sustains
a work related injury, he/she must report the injury to a
supervisor on the day that the injury happened. For serious
injuries, employees should call 911 to receive emergency care.
For non-emergency injuries, the employee should report to the
Benefits Administrator and complete The First Report of
Accident. The employee will then be sent to Professional
HealthCare Services for a medical evaluation and treatment.
Paid Sabbatical Leave of Absence
The sabbatical leave is an investment for the purpose of
aiding the qualified recipient to become more productive
and useful to The College. Sabbatical leave with pay may
be granted per the stipulations in the current AFT union
contract.
While an employee is on paid sabbatical, The College
will provide full health insurance benefits as if the
employee were actively working.
How to Apply for a Leave of Absence
When an employee has a need to take a Medical, Family,
or Personal Leave of Absence, contact the Benefits
Administrator in the Office of Human Resources at
(609)771-3306 to discuss your rights, responsibilities and
the impact of leaves on your employee benefits.
Employees who wish to apply for Sabbatical Leave
should contact the Chair, Dean, or supervisor in their
department.
NJ State Disability and NJ State Family
Leave Insurance
Temporary Disability Benefits
For employees who are temporarily disabled due to illness or
non-work related injury and who have exhausted all earned sick
leave. Benefits equal two-thirds of average weekly wages up to
$559 for a maximum of 26 weeks. (2011 Rate)
Family Leave Insurance Benefits
For employees who are temporarily unable to work because of a
need to care for a sick family member or to bond with a
newborn baby. Benefits equal two-thirds of average weekly
wages up to $559 for a maximum of 6 weeks. (2011 Rate)
2011 Benefits Summary
Please note that a full Benefits Summary is available on our Human
Resources web site. There, you will find additional information about y
Health, Pension, Paid Leave Benefits, Earned Sick and Vacation
Leave, Education Benefits and Employee Discounts available to TCNJ
Employees.
Full Time Unclassified & AFT Professional Staff
Full Time Classified Employees
Full Time Faculty Employees
Full Time Grant Employees
Part Time Employees
Campus Police and Sergeants
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