PeopleSoft Accounts Payable Matching

Boise Cascade Sherry DePew

Tolerances

    Qty tolerances are set at the item level .05% is the standard for high volume raw material products. Pricing tolerances are established as a standard for the company: Unit price tolerance is set at the lower of 7.5% or $50.00

Extended price tolerance is set at the lower of 7.5% or $500.00

Match Rules at Boise

        Rule E100 Extended Price Tolerance Rule E200 Extended Price % Tolerance Rule P400 Unit Price % Tolerance Rule P500 Unit Price Tolerance Rule R500 No Receipts Found Rule R600 Unmatched Receipts exist but none that match Rule V400 Life to date Vchr > PO + %Tolerance Rule V500 Life to date Vchr >PO + Amt Tolerance

Responsibility to Review

    Buyers are the only ones who have access to accept the invoice prices on pricing exceptions.

Receiving exceptions are corrected at the source by receiving staff.

AP does the initial work on R600 rules All rules are worked in the system with no open security to override matching.

Added Notes

   Surcharges are paid using the misc. charge field and the surcharge type.

Matching runs nightly by business unit Matching graphs are sent to locations the 3 rd Monday of each month and include number of vouchers, total dollars and aging.