Transcript Learner Information System

Learner Information System
Module for Division ALS Supervisor
Learner Reference Number (LRN)
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The LRN is a unique and permanent 12-digit number assigned
to a person who enters the Philippines basic education
program
The LRN is intended to reference a “Registry of Learners”
which serves as a centralized and authoritative database of
learners’ basic information.
The LRN offers access to learner profiles in the registry and
even performance data as he or she completes the program,
whether it be in the formal or non-formal mode of learning
An LRN is issued to a learner when he or she registers in the
basic education program either at the start of the program
(i.e., kindergarten level) or when the learner transfers from a
school and has not yet been issued an LRN
Learner Information System (LIS)
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A system for maintaining the registry of learners
aimed at meeting the following objectives
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Provide a standardized registration system for learners
Track learner progress/performance
Provide learner information for better program planning and
supervision of schools and learning centers
Enhance management of learner records
LIS Phases of Implementation
Phases
Schedule
Target Outputs
Pre-Implementation
Phase – LRN Buildup
Aug 2011 – • Masterlist of Learners in Public Schools & ALS
Jul 2012
for SY/CY 2011
• Initial Registry of Learners with LRNs
Phase 1 – LIS
Deployment &
Establishment of
Learner Registry
Aug 2012 – • LIS deployed in schools and CLCs
Jan 2013
• Registry of Learners with LRN in Public
Schools & CLCs for CY/SY 2012-2013
• Centralized Registry of Learners
Phase 2 –
Mainstreaming LIS and
Implementation in
Private Schools
Feb 2013 – • LIS Enrollment Module operational in schools
Mar 2014
and CLCs during enrolment period
• Registry of Private School Learners with LRN
• LIS Module for Private Schools deployed
• EBEIS Integration
Phase 3 – Expanded
Learner Profile
Apr 2013
• Health & Nutrition Profile
• Academic Profile for CY 2013
Pre-Implementation Phase
(Aug 2011 – Jul 2012)
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DO No. 67, s.2011 – Submission of masterlist of learners
enrolled in public elementary and secondary schools as well as
ALS programs for CY/SY 2011-2012
DO No. 22, s. 2012 – Adoption of the Unique Learner
Reference Number
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Centralized generation of LRNs
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Dissemination of Masterlist of Learners with corresponding
LRNs to schools and CLCs
Incorporation of LRNs in all records which refer to the
learner (eg. permanent record, report card, ALS certificate,
diploma, NAT results, etc.)
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Phase 1 – LIS Deployment and
Establishment of Learner Registry
Phase 1 Objectives
 Issue LRN to all public school learners: new entrants, previous
SY enrollees with no LRN, Balik-Aral/Balik-Paaralan and
transferees from private schools
 Register CY/SY 2012 learners in the school or learning center
 Update or correct personal background and CCT information
of learners enrolled in SY 2011 and SY 2012
 Cleanup invalid learner records such as duplicate LRNs found
within a school or learning center
 Automate printing of names and LRNs of learners in templates
for Form 1
Phase 1 Objectives
Deploying and Stabilizing the LIS
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Facilitate the incorporation of the LRN in all records which
refer to the learner
Generate summary reports which includes the age profile and
total enrollment
Roles and Responsibilities
Regional
Director
Regional
Planning
Officer
Regional ALS
Supervisor
• Ensure the overall compliance of the Region in the
implementation of the LIS
• Report the status of implementation of the LIS in the
National Mancom
• Ensure that all divisions submit their data for formal
schools on time
• Provide assistance to the divisions as needed
• Monitor and evaluate implementation of the LIS for
formal schools
• Ensure that all divisions submit their data for ALS on
time
• Provide assistance to the divisions as needed
• Monitor and evaluate implementation of the LIS for
ALS
Roles and Responsibilities
Schools
Division
Superintendent
• Ensure the overall compliance of the division in the
implementation of the LIS
• Approve the deactivation of LRNs as requested by the
school or ALS facilitator
• Report the status of implementation of the LIS to the
RD in the Regional Mancom
Division ICT
Coord.
• Assist the Planning Officer and ALS Supervisor in
ensuring that schools and ALS facilitators have access
to internet and computer facilities
• Provide technical support in the implementation of the
LIS
• Provide technical support in managing the user
accounts of schools and learning facilitators
Roles and Responsibilities
Division
Planning
Officer
• Train/mentor the schools in the use of the
online/offline LIS
• Manage the user accounts of schools
• Ensure that all schools comply with the implementation
requirements of the LIS
• Deactivate LRNs as requested by schools and approved
by SDS
• Identify schools which will operate in online and offline
mode
• Conduct random school visits to check on the
accuracy of learner data
Roles and Responsibilities
Division ALS
Supervisor
• Train/mentor the ALS facilitators in the use of the LIS
• Ensure that all ALS facilitators have user accounts
• Ensure that all ALS facilitators comply with the
implementation requirements of the LIS
• Deactivate LRNs as requested by ALS facilitators and
approved by SDS
• Conduct random visits to check on the accuracy of ALS
learner data
• Issue LRN for learners enrolled in ALS programs
managed by non-DepEd entities
Roles and Responsibilities
School Head
• Manage the implementation of the LIS in their
respective schools
• Issue an LRN to learners with no LRN and enroll them
in appropriate grade level and section in current SY
• Enroll transferees to the appropriate grade level and
section in current SY
• Enroll previous SY enrollees to appropriate grade level
and section in current SY
• Update or correct enrollment data, personal
background and CCT information of learners
• Ensure accuracy of learner data and integrity of the
LRN
Roles and Responsibilities
School Head
• Request DO for the deactivation of multiple LRNs
referring to one learner and learners who do not
actually exist in the school
• Ensure compliance of DepEd Order 22, s. 2012
requiring the inclusion of the LRN in all forms which
refer to a learner
• Manage the user accounts of class advisers if school
opts to divide encoding by section
Class Adviser • Enroll appropriate SY 2011 enrollees to section
handled
• Update or correct personal background and CCT
information of learners
Roles and Responsibilities
ALS
Facilitator
• Issue an LRN to learners with no LRN
• Enroll SY 2012 learners to appropriate ALS program
• Update or correct personal background of learners
• Request DO for the deactivation of multiple LRNs
referring to one learner and learners who not actually
exist
• Ensure accuracy of learner data and integrity of the
LRN
• Ensure compliance of DepEd Order 22, s. 2012
requiring the inclusion of the LRN in all forms which
refer to a learner
Persons Authorized to Issue the LRN
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Public/Private School - School Registrar or a designated
personnel responsible for maintaining the registry of
learners
Community Learning Center - Learning Facilitator
responsible for managing the CLC’s registry of learners
ALS service providers - issuance of LRN shall be the
responsibility of the Division ALS Coordinator
Division ALS Supervisor
Roles and Responsibilities
LIS Website
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Official website:
http://lis.deped.gov.ph
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Official practice website:
http://lispractice.deped.gov.ph
Manage the User Accounts of ALS
Facilitators
Guidelines
 User accounts shall only be created for DepEd
employees. Non-DepEd employees who are
subcontracted to provide ALS services SHOULD
NOT be given a user account to protect the identity
of learners. The masterlist of learners handled by nonDepEd employees shall be submitted to the Division
for encoding
 DepEd ALS Facilitator is a generic term for DepEd
employees providing ALS services
Manage the User Accounts of ALS
Facilitators
Guidelines
 The Division ALS Supervisor (Div ALS) can create user
accounts for the following user types :
Div
ALS
ALS
Faci
Create LRN
L
L
Edit/Enroll learners
L
L
Search learner
F
Deactivate LRN
F
View transaction log
F
User management
L
Generate summary reports
F
F
Generate Masterlist
L
L
F-Full Access, L-Limited to area concerned
Manage the User Accounts of ALS
Facilitators
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Div ALS logs in LIS Main Page
Manage the User Accounts of ALS
Facilitators
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System displays welcome page for
Div ALS account
Manage the User Accounts of ALS
Facilitators
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Div ALS clicks on the User facility in the
Main Menu
System displays the Search User Screen
Div ALS clicks on Add New User facility
to access the Add User Screen
Manage the User Accounts of ALS
Facilitators
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Div ALS enters User Name, Password, Description and sets the
Access level to ALS Facilitator
Div ALS enters the name of the ALS Facilitator then clicks the
Add button
Manage the User Accounts of ALS
Facilitators
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System creates the user account
Manage the User Accounts of ALS
Facilitators
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If the Div ALS wants to edit an existing account such as change
the password, Div ALS shall enter the account
name/description in the Search User box then click the Search
button
System displays all users matching the search criteria
Div ALS clicks on the letter E beside the user name
Manage the User Accounts of ALS
Facilitators
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System displays Edit User Screen
Div ALS makes the appropriate changes then clicks on Edit
System updates the database
Manage the User Accounts of ALS
Facilitators
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If the Div ALS wants to delete an existing account, Div ALS
shall click the letter D beside the user name to access the
Delete User Screen
Manage the User Accounts of ALS
Facilitators
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Div ALS clicks on the Delete button to confirm deletion of the
user account.
System delete user account
Deactivating an LRN
Guidelines
 LRN deactivation is triggered by a written request from the
ALS facilitator
 Div ALS reviews request and makes recommendation to the
SDS
 Div ALS shall deactivate an LRN upon receiving approval from
SDS
 The written request to deactivate an LRN shall follow the
format found in Enclosure 2 of DepEd Order 22, s. 2012
 An LRN may only be deactivated if a learner was assigned
more than one LRN or if a learner does not actually exist in
the learning center of the ALS facilitator
 The LRN of learners who have dropped out, died or
transferred out SHOULD NOT be deactivated
Deactivating an LRN
Deactivating an LRN
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Div ALS clicks on the Deactivate LRN
facility in the Main Menu to access the
Deactivate LRN Select Division Screen
Div ALS clicks on Next to access the
Deactivate LRN Search Screen
Deactivating an LRN
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Div ALS enters the LRN to be deactivated
System displays the appropriate learner
Div ALS clicks on the letter D beside the name to access the
Deactivate LRN Screen
Deactivating an LRN
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Div ALS makes sure that the name of the learner matches with
the LRN being requested for deactivation
Div ALS enters the reason for deactivation and clicks Submit
System deactivates the LRN
View Transaction Log
Guidelines
 The Transaction Log is a security feature which records all
transactions to revise the information of an learner as well as
the user who made the changes
Viewing the Transaction Log
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Div ALS clicks on the Transaction Log
facility in the Main Menu to access the
View Transaction Log Screen
Viewing the Transaction Log
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Div ALS enters the LRN and clicks on Search
System displays the transaction log of the searched LRN
Items for Development prior to Level 3
Training of Schools and ALS Facilitators
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Data entry for name of teacher handling a section as well
as learner height and weight
Report generation of templates for school/ALS forms (eg.
Form 1, 3, 137, others)
Report generation for the Nutritional Status Report
Offline LIS for schools that are unable to access the
internet
Thank you