Transcript Grades - The University of West Georgia

REGISTRAR’S OFFICE
RO–103 GRADES
RO-103
GRADES
Other Offered Courses
• RO-101 – Introduction to the Registrar’s Office
• RO-102 – Registration
• RO-103 – Grades
• More to come….
RO-103 GRADES
AGENDA
GRADES
• Grade Modes
• What are they?
• Why are they important to me?
• Letter Grades
• What’s a “V” grade?
• Enter grades in BanWeb
• Missing grades notification and report
• Grade Changes
• When, where, how
• Grade Replacement Policy
• GPA and Academic Standards
• Suspended!! Why?
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GRADES
GRADE MODES
A – Audit
• An Auditor is a student who enrolls as an observer or listener only.
G – Graduate Standard Letter
• Normal “A-F” letter grade for graduate students
N – Undergraduate Standard Letter
• Normal “A-F” letter grade for undergraduate students
S – Satisfactory/Unsatisfactory – No IP
• S, U, or I grade
U - Satisfactory/Unsatisfactory - IP
• S, U, or IP grade
• IP grade is given in courses that require work beyond the semester. The use of this
grade is ONLY for dissertations, thesis or project courses. It cannot be used for other
courses.
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GRADES
LETTER GRADES
Grade
A
B
C
D
F
WF
W
WM
Quality Points
Excellent
4
Good
3
Satisfactory
2
Passing
1
Failing
0
Withdrew failing
0
Withdrew passing
0
Military withdraw
0
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GRADES
LETTER GRADES
Withdrawal Grades
W – Withdrew Passing
• This grade indicates the student withdrew before midpoint of
the semester.
• W is not included in GPA calculation.
WF – Withdrew Failing
• This grade indicates the student withdrew after midpoint of the
semester.
• WF is included in GPA calculation (equal to earning a F)
WM – Withdrew Military
• This grade indicates the student was allowed to withdraw at
any point in the semester for military service.
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GRADES
LETTER GRADES
Incomplete Grades
IP – (In Progress) This grade indicates credit has not
been given for courses that require a continuation of
work beyond the semester for which the student
registered.
• The use of this grade is ONLY approved for dissertation,
thesis hours and project courses.
• This symbol cannot be substituted for an "I" (incomplete).
• IP grades may not be changed to other grades.
• Student must re-register for the course each term.
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GRADES
LETTER GRADES
Incomplete Grades
I – This grade indicates the student was doing
satisfactory work, for non-academic reasons, was
unable to meet the full requirements of the course.
• An undergraduate student must complete the course
requirements during the next semester of enrollment or
within one year, whichever comes first
• One year deadline of graduate students.
• It is the responsibility of the student to seek the instructor or
department chair regarding the work to be completed.
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GRADES
LETTER GRADES
Other Grades
K – This grade indicates the student was given credit
for a course via credit by examination (CLEP, AP,
etc.)
V – This grade a student was given permission to audit
a course.
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How to Enter Grades in BanWeb
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Completed Email
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Incomplete Email
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Grade Changes….WHEN?
Prior to Final Grade Submission Deadline (Dec. 10th Noon for Fall 2012)
• Can be completed online via BanWeb
• No approval necessary
• Easy and convenient
After the Final Grade Submission Deadline
• Complete a Grade Change Request Form
• Department Chair approval
• Added work and inconvenient
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Grade Replacement Policy
(Policy is currently under review)
A student may repeat a course taken at West Georgia
in order to replace an earlier grade earned in a course
taken Fall 1996 or later.
• Grades earned in courses taken at other institutions cannot
replace grades earned in here.
• In courses with variable course titles, the repeated course
must have the exact same title.
• Beginning Summer Semester 2001, students can repeat XIDS
2001, 2002 and 2100 regardless of the titles of the courses
taken.
• The academic standing and graduation GPA will be based
on the last attempt at all courses taken.
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GRADES
Academic Standards
Students will be evaluated each semester on the
basis of cumulative grade point average and the
total number of hours attempted.
Hours Attempted
Grade Point Average
1-30
1.8
31-60
1.9
61+ hours
2.0
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GRADES
Academic Warning
All students who fail to meet academic standards will be on
Academic Warning the next semester of enrollment. There are
three possible outcomes from a semester on Academic
Warning:
• (1) A student who raises his/her institutional grade point average to
meet the Academic Standards will be removed from Academic
Warning.
• (2) A student who receives a term GPA of 2.0 but does not raise the
institutional GPA enough to meet above standards, will remain on
Academic Warning.
• (3) A student who fails to achieve a semester grade point average of
2.0 while on Academic Warning will be placed on Academic
Probation.
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GRADES
Academic Probation
All students, who fail to meet the conditions to be removed from
or stay on Academic Warning will be placed on Academic
Probation the next semester of enrollment. There are three
possible outcomes from a semester on Academic Probation:
• (1) A student who raises his/her institutional grade point average to
meet the Academic Standards will be removed from Academic
Probation.
• (2) A student who receives a term GPA of 2.0 but does not raise the
institutional GPA enough to meet above standards, will remain on
Academic Probation.
• (3) A student who fails to achieve a semester GPA of 2.0 while on
Academic Probation will be placed on Academic Suspension. Once
on Probation, a student will not return to Academic Warning, but will
remain on Academic Probation unless he/she meets outcome 1 or 3.
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Academic Suspension
Students who do not earn a minimum semester grade point
average of 2.0 while on Academic Probation regardless of the
cumulative GPA will be suspended for one semester.
• Readmission on probation will be automatically allowed after
one semester of suspension.
• Students on one term suspension who do not make
satisfactory progress after returning from an initial suspension
will again be suspended, this time for one calendar year.
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Academic Dismissal
Students on probation after a one year suspension, who do not
make a 2.0 on all work attempted in each subsequent semester
of enrollment regardless of the cumulative GPA will be
dismissed.
• Dismissed students are eligible to return only when they have
earned an associate degree
• Dismissed students are eligible for Academic Renewal after a
five-year absence from any post-secondary institution.
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Questions??
RO-103
GRADES
[email protected]
RO-103
GRADES
Coming SOON!!
RO-104 Courses & Sections