Transcript NCAA Division III

NCAA Division III
Bylaw 15 – Financial Aid
Brandy Hataway
Jeff Myers
Session Outcome
Understand effective NCAA Division III Bylaw 15 compliance
requires communication between athletics and any department that
may touch the admissions and financial aid processes.
Provide you with the knowledge and tools to help you facilitate
campus-wide communication and make that conversation effective.
Division III Philosophy
Statement
• A member institution shall not award financial aid to any student on
the basis of athletics leadership, ability, participation or performance.
Importance of Campus
Communication?
Institutional Financial Aid Policies and Procedures
Need to Know
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•
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•
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NCAA Division III Financial Aid Committee.
Financial Aid Reporting Process.
Level I and Level II Review.
Policies and Procedures Worksheet (Justification Document).
Self Assessment.
Self-Assessment
• What is it? Review of the institution's nonneed-based financial aid
awards and the policies and procedures for administering student
financial aid as it relates to Division III financial aid bylaws.
• Who should be involved in the conversation? Director of athletics,
director of financial aid, development office, admissions office,
compliance, all other campus constituents with a role in the financial
aid awarding process.
Self-Assessment
• Resources to use?
– NCAA Division III Manual (Bylaw 15 - financial aid).
– Annual financial aid school profile report.
– Copies of institutional financial aid policies and procedures.
– Copies of institutional awards applications and descriptions.
– Division III financial aid reporting program policies and
procedures worksheet.
– Conference office and NCAA staff.
Review Format
• Bylaw.
• Examples.
• Enforcement Review.
• Self-Assessment.
NCAA Division III Bylaw 5.4.1-(a)
Consistent Financial Aid Package:
An institution shall not consider athletics leadership, participation or
performance when formulating a financial aid package.
NCAA Division III Bylaw 15.4.1(a)
Examples
Bylaw 15.4.1-(a)
• Criterion versus Consideration.
• The XX award is available to an incoming student who has
maintained a cumulative 3.500 GPA, has participated in
community service and was a varsity field hockey player in high
school.
– Criterion.
• The XX award is available to an incoming student who has
maintained a cumulative 3.500 GPA, has participated in
community service and extra curricular activities (e.g., music,
drama, athletics) in high school.
– Criterion/Consideration.
Examples
Bylaw15.4.1-(a)
• Matrix Rating System.
– Institution uses high school extracurricular participation (i.e.,
athletics and arts) as part of its admissions rating matrix.
• Permissible?
Bylaws 15.4.1-(a) and 15.4.6
Examples
Bylaw 15.4.1-(a)
• Impermissible.
– Institutions using an admissions matrix rating formula that
considers athletics leadership, ability, participation or performance
must remove the athletics component if using the rating formula
for financial aid purposes.
Bylaws 15.4.1-(a) and 15.4.6
Enforcement Review
Bylaw 15.4.1-(a)
Violation
2005
Consideration 15
of athletics
participation/le
adership
2006
2007
2008
2009
2010
2011
2012
2013
Total
4
5
4
2
5
6
4
6
51
Self-Assessment
Bylaw 15.4.1-(a)
An institution shall not consider athletics leadership, participation or performance
when formulating a financial aid package.
Questions to ask:
•
•
•
•
•
Is the financial award based on the student-athlete's financial need?
What criteria are used for awarding nonneed-based aid?
Do we have a nonneed-based awarding policy?
Is there an application process for nonneed-based awards?
Who makes nonneed-based award decisions and are athletics personnel
involved?
• Are extracurricular activities considered in awarding nonneed-based aid?
• Are leadership positions considered in nonneed-based awards?
• What criteria are included in our award matrix?
Bylaw 15.4.1(a)
Bylaw 15.4.1-(b)
Consistent Financial Aid Package:
The financial aid procedures used for student-athletes are the same as
the existing official financial aid policies of the institution. Studentathletes and nonathletes should be treated the same.
Bylaw 15.4.1-(b)
Examples
Bylaw 15.4.1-(b)
• Student-athletes are being provided information regarding the
institution's appeals process that is not available generally to all
prospective students.
Enforcement Review
Bylaw 15.4.1-(b)
Self-Assessment
Bylaw 15.4.1-(b)
The financial aid procedures used for student-athletes are the same as
the existing official financial aid policies of the institution. Studentathletes and nonathletes should be treated the same.
Questions to ask:
• What methods are used to determine financial need for need-based aid?
• Is there a policy directing the proportion of financial need that will be met
by institutional gift aid?
• What are our policies and procedures for awarding nonneed-based aid and
do they differ for any student subpopulation?
• What policies and procedures inform our awarding matrix?
• How do our policies and procedures remove athletics from consideration in
the admissions rating system prior to financial aid award?
Bylaw 15.4.1-(b)
Bylaw 15.4.1-(c)
Consistent Financial Aid Package:
The financial aid package for student-athletes cannot be clearly
distinguishable from packages offered to nonathletes.
Bylaw 15.4.1-(c)
Examples
Bylaw15.4.1-(c)
• XX institution has an international student grant which is provided to
any international student who attends XX institution. Of the 20
recipients of the international student grant, 18 are ice hockey
student-athletes.
• XX institution provides a diversity grant that ranges in value from
$500 to $2,000. Student-athlete's make up 30 percent of the overall
recipients of the grant; however, they receive 50 percent of the total
dollar amount awarded for the diversity grant.
Enforcement Review
Bylaw15.4.1-(c)
Violation
Distinguishable
Pattern
2005 2006 2007 2008 2009 2010 2011 2012 2013 Total
1
0
1
1
2
2
2
2
0
11
Self-Assessment
Bylaw 15.4.1-(c)
The financial aid package for a particular student-athlete cannot be
clearly distinguishable from the general pattern of all financial aid for
all recipients at the institution.
Questions to ask:
• Do student-athletes appear to receive financial aid in a
distinguishable pattern compared to other students?
• Do specific athletics teams appear to benefit from specific
institutional awards or grants? We want to be careful using the
words preferential and benefits.
Bylaw 15.4.1-(c)
Bylaw 15.4.1-(d)
Consistent Financial Aid Package.
The total award amount given to student-athletes compared to the total
award amount given to the overall student population should be
proportionate to the number of student-athletes compared to the overall
student population.
Bylaw 15.4.1-(d)
Examples
Bylaw 15.4.1-(d)
• Student-athletes comprise 30 percent of the overall population
at XX institution however student-athletes receive 50 percent of
the overall institutional gift aid.
Enforcement Review
Bylaw 15.4.1-(d)
Violation
Unjustified
proportionality
2005 2006 2007 2008 2009 2010 2011 2012 2013 Total
0
0
2
1
1
1
1
0
0
6
Self-Assessment
Bylaw 15.4.1-(d)
The total award amount given to student-athletes compared to the total
award amount given to the overall student population should be
proportionate to the number of student-athletes compared to the overall
student population.
Questions to ask:
• What is the percentage of student-athletes in the student-body and
what percentage of total institutional aid do student-athletes receive?
• Is there a difference in proportion in the amount given to studentathletes when compared to the rest of the student population?
• What considerations do we make when awarding institutional aid?
Bylaw 15.4.1-(d)
Bylaw 15.4.5
Involvement of Department of Athletics Staff:
Athletics staff members are not allowed to have any role in determining
institutional aid and are not permitted to modify or arrange financial aid
packages.
• Includes:
– Serving on a member institution's financial aid committees; and
• Exception: faculty athletics representative.
– Being involved in a review of a student-athlete's financial aid package.
Bylaw 15.4.5.
Official Interpretation 1/7/2013
Examples
Bylaw 15.4.5
• XX institution's coach works part time in the admissions office and is
involved in determining an admissions rating for the prospective
students that is forwarded to the financial aid office for use in
determining financial aid awards.
• XX institution's coach contacts the financial aid office with a list of
prospective student-athletes to find out what can be done to make
sure his top recruits are receiving the best financial aid packages
possible.
• XX institution's coach is providing information to prospective
student-athletes that is not generally available to all prospective
students regarding the institution's financial aid award appeals
process.
Enforcement Review
Bylaw 15.4.5
Violation
Athletics Staff
Involvement
2005 2006 2007 2008 2009 2010 2011 2012 2013 Total
0
0
1
0
0
0
2
0
0
3
Self-Assessment
Bylaw 15.4.5
Athletics staff members are not allowed to have any role in determining
institutional aid and are not permitted to modify or arrange financial aid
packages.
Questions to ask:
• What role do department of athletics staff members play in the award
of financial aid?
• Are athletics staff members on our financial aid committee?
• Do we have members of the athletics staff also employed by the
admissions department? If so, do employees of the admissions
department play a role in the financial aid award process?
Bylaw 15.4.5
New Legislation
Outside Financial Aid –
Athletics Criterion
A student-athlete may receive financial aid through an established and
continuing program for the recognition of outstanding high school
graduates, which may consider athletics leadership, ability,
participation or performance, provided the following conditions are
met:
• The award shall be made on only one occasion but may be disbursed
over multiple years;
• The recipient's choice of institutions shall not be restricted by the
donor of the aid; and
• There shall be no direct connection between the donor and the
student-athlete's institution.
Bylaw 15.2.3.5
NCAA Division III Proposal No. NC-2015-7
Questions