Transcript APEC Hosting Information

POTENTIAL SITES (SOMS / WGS, MMS)
• Metro Manila
• Cebu
• Tagaytay
• Clark
• Subic
• Iloilo
• Bacolod
• Boracay
• Davao
DATE
EVENT
ESTIMATED ATTENDANCE
Dec . 2014
• 4-5 Dec: Informal Senior Official’s Meeting
250 to 300 (+40 press)
January
2015
• 30 Jan to 1 Feb: Senior Officials’ Meeting 1
(SOM1)
900 to 1200 (+60 press)
(including local delegates)
May
2015
• 6-22 May: SOM 2
• 23-25 May: Ministers Responsible for Trade
900 – 1200 (+60 press)
500 (+150 press)
June
2015
• Human Resources Ministerial Meeting
• Energy Ministerial Meeting
500 (+150 press)
500 (+150 press)
August
2015
• Food Security Ministerial Meeting
• 24 Aug. To 8 Sept.: SOM 3
500 (+150 press)
900 – 1200 (+60 press)
September
2015
• Women and the Economy Summit
• SME Ministerial Meeting
500 (+150 press)
500 (+150 press)
October
2015
November
2015
•
•
•
•
Science and Technology Ministerial Meeting
Oceans Ministerial Meeting
Transportation Ministerial Meeting
Finance Ministerial Meeting
500 (+150 press)
500 (+150 press)
500 (+150 press)
500 (+150 press)
26 Oct. to
Nov. or
9-14 Nov.
•
•
•
•
Concluding SOM
APEC CEO Summit
APEC Ministerial Meeting (AMM)
APEC Economic Leaders’ Meeting (AELM)
3000 to 4000 for entire AELM
week; 300-400 CEO’s
(20 to 50/economy);
300-400 press
APEC Hosting Considerations
Meeting Level


APEC
Economic
Leaders’
Meeting
(AELM)
Once per year,
6 days long
Convention Requirements
(minimum)
Attendees

21 Heads of Economies (with
spouse)


Secretaries-General of 3
Permanent Observer
organizations (ASEAN, PIF,
PECC); APEC International
Secretariat Executive Director
21 Ministers for Foreign Affairs
and 21 Ministers for Trade (with
spouse)

21 APEC Senior Officials

63 CEOs / high-level business
leaders

VIP guests (by invitation)

Approx. 3,000 to 4,000 attendees
total (government, private sector,
media, etc.)








1 AELM Plenary room: 250
pax
1 APEC CEO Summit Room:
300 pax
10 committee meeting
rooms: 150 pax each
15 bilateral meeting rooms:
25 pax each
1 common delegation room:
50 pax
21 delegation rooms: 10-20
pax each
1 Office of APEC Host
Economy SOM Chair: 10 pax
1 APEC Secretariat working
room: 20 pax
5 host economy conference
secretariat rooms: 20 pax
each
1 press room: 100 pax
Accommodation
Requirements

21 Presidential
Suite or private
villa for each
Head of Economy
(plus spouse)

42 Suites for
Ministers (plus
spouse)

21 + 4 Suites or
Junior Suites for
Senior Officials

Conventional
hotel rooms for
other delegates
APEC Hosting Considerations
Meeting Level
APEC Sectoral
Ministerial
Meetings
Convention Requirements
(minimum)
Attendees



7-8 meetings per

year, 3 days each
(excludes APEC
Ministerial Meeting)
21 Ministers for
relevant sector
Approx. 500 to 700
attendees total





1 plenary room: 250 pax
5 meeting rooms: 150 pax
each

21 economy delegation
rooms: 10 pax each
1 common delegation room:
50 pax

5 bilateral meeting rooms: 25
pax each
1 press room: 50 pax
1 host economy conference
secretariat room: 10 pax
Accommodation
Requirements
21 Suites for
Ministers (plus
spouse)
Conventional hotel
rooms for other
delegates
APEC Hosting Considerations
Meeting Level
Convention Requirements
(minimum)
Attendees



APEC Senior
Officials’
Meetings
(SOM)

21 Senior Officials
(Foreign Affairs)

Secretaries-General of

3 Permanent Observer
organizations (ASEAN,

PIF, PECC); APEC
International Secretariat
Executive Director


4 meetings per

year, 17 to 21 days
each
Other government
representatives (see:
Working Groups)


Approx. 900 to 1,200
attendees total

1 plenary room: 250 pax
10 meeting rooms: 150
pax each
21 economy delegation
rooms: 10 pax each
1 common delegation
room: 50 pax
15 bilateral meeting
rooms: 25 pax each
1 press room: 50 pax
1 Philippine SOM
coordination room: 25 pax
2 Philippine
secretariat/accreditation
rooms: 50 pax each
1 host economy
conference secretariat
room: 10 pax
Accommodation
Requirements

21 + 4 Suites for
Senior Officials

Conventional
hotel rooms for
other delegates
APEC Hosting Considerations
Meeting Level
APEC
Working
Group (WG)
meetings
50 to 70 meetings
per year, 2-3 days
each (often held
during SOMs)
Convention Requirements
(minimum)
Attendees


Government
representatives from
concerned agencies

Approx. 150 to 300
attendees per
working group


1 plenary room: 150 to
300 pax
21 economy delegation
rooms: 5-10 pax each
1 host economy
conference secretariat
room: 10 pax
Accommodation
Requirements

Conventional
hotel rooms for
delegates
APEC Economic Leaders’ Meeting
Accommodations
Particulars
APEC Leaders (with spouse)
APEC Foreign Ministers (with spouse)
APEC Trade Ministers (with spouse)
APEC Executive Director and APEC Secretariat
Host Economy SOM Chair for APEC
Philippine Senior Official for APEC
VIP Invited Guests
APEC-NOC
Security Officers
Liaison Officers
Protocol Officers
Conference Secretariat
TOTAL
No. of Persons No. of Nights
42
3
42
4
42
4
31
7
1
7
1
7
3
3
30
7
200
7
70
7
60
7
50
7
572
APEC Economic Leaders’ Meeting
Total Accommodation Requirements
Particulars
Subtotal Accommodations
Persons No. of Nights
572
Accommodations Paid for by Delegates
Per Member-Economy (21):
Leaders’ Staff (10 x 21 Leaders)
210
5
Ministry Officials and Staff (20 x 21
Leaders)
420
5
420
1,500
1,000
5
4
6
Security, Technical, other Support (20 x
21 Leaders)
Private Sector and Business
International and Local Media
Subtotal Accommodations Paid for by Delegates
GRAND TOTAL ACCOMMODATION REQUIREMENTS
3,550
4,122
APEC Economic Leaders’ Meeting
Socials and Other Functions
Particulars
Leaders’ Dinner (for Leaders and Ministers)
Leaders’ Working Lunch
Cultural Reception (for all delegates)
Ministers’ Reception (Foreign and Trade Ministers +4)
Ministers’ Working Lunch (Foreign and Trade Ministers +4)
Senior Officials’ Reception (SO+6)
Senior Officials’ Working Lunch (SO+1)
Spouses’ Package
No. of Persons
400
200
1,000
200
150
200
50
100
APEC Economic Leaders’ Meeting
Conference and Meeting Facilities Requirements
Particulars (No. of Rooms)
AELM Plenary Room (1)
APEC CEO Summit Room (1)
Committee Meeting Rooms (10)
Small Group / Bilateral Meeting Rooms (15)
Common Delegation Room (1)
Delegation Room (Twin-bed type) per MemberEconomy (21)
Capacity
No. of days
Pax 250
7
300
3
150
7
25
7
50
7
5-10
7
10
20
7
7
10
100
10
3
Other Requirements
Office of the Host Economy SOM Chair (1)
APEC Secretariat Working Room (1)
Host Economy Conference Secretariat
Rooms (5)
Press Room (1)
Sectoral Ministerial Meetings
Accommodations
No. of
Persons
Particulars
No. of Nights
42
3
8
4
10
4
100
3
21
4
50
4
APEC Ministers (with spouse)
Philippine Delegation
APEC-NOC Secretariat
Security Officers
Liaison Officers
Conference Secretariat
TOTAL
231
Sectoral Ministerial Meetings
Total Accommodation Requirements
Particulars
Subtotal Accommodations
No. of
Persons No. of Nights
231
Accommodations Paid for by Delegates
Per Member-Economy (21):
Ministry Officials and Staff
(7 x 21 Heads of Delegation)
147
3
4
1
Sub-total Accommodations Paid for by Delegates
105
150
402
GRAND TOTAL ACCOMMODATION
REQUIREMENTS
633
PHL Security, Technical, other Support
(5 x 21 Leaders)
International and Local Media
Sectoral Ministerial Meetings
Conference and Meeting Facilities Requirements
Particulars
Plenary Room (1)
Meeting Rooms (5)
Economy Delegation Rooms (21)
Common Delegation Room (1)
Bilateral Meeting Rooms (5)
Press Room (1)
Host Economy Conference Secretariat Room (2)
Persons
No. of days
250
3
150
3
5-10
3
50
3
25
3
50
1
10
3
APEC Senior Officials Meeting (SOM)
Accommodations
Particulars
APEC Secretariat Executive Director
Host Economy SOM Chair for APEC
Philippine Senior Official for APEC
APEC-NOC
Security Officers
Liaison Officers
Conference Secretariat
TOTAL
No. of Persons
1
1
1
20
50
22
30
125
No. of Nights
12
7
7
18-21
18-21
12
18-21
APEC Senior Officials Meeting (SOM)
Total Accommodation Requirements
Particulars
Subtotal Accommodations
No. of
Persons
125
No. of
Nights
Accommodations Paid for by Delegates
Per Member-Economy (21):
Senior Officials
Other Working level Officials (30 to 50 x
21)
Private Sector and Business
APEC Observers
Subtotal Accommodations Paid for by Delegates
GRAND TOTAL ACCOMMODATION REQUIREMENTS
21
7
630 to 1050
50
10
5-17
5
17
711 to 1131
836 to 1256
APEC Senior Officials Meeting (SOM)
Socials and Other Functions
Particulars
SOM+1 Working Lunch
Welcome Reception / Dinner for all Delegates (includes
cultural presentation)
Lunch (buffet) for all Delegates
Meeting refreshments
Cultural Tour (staggered attendance)
No. of Persons
100
500
500
500
500
APEC Senior Officials Meeting (SOM)
Conference and Meeting Facilities Requirements
Particulars
Plenary Room (1)
Meeting Rooms (10)
Common Delegation Room (1)
Philippine Secretariat / Accreditation Rooms (2)
Philippine SOM Coordination Room (1)
Bilateral Meeting Rooms (15)
Press Room (1)
Host Economy Conference Secretariat Room (1)
Persons
No. of days
250
4
150
17
50
17
50
17
25
17
25
17
50
2
20
17