Transcript Discussion on License Agreements

FDOT R/W Guidelines
Use of License
Agreements
Michael F. Sexton, P.E., P.S.M.
Sexton Engineering Associates, Inc.
Jeffrey M. “Rusty” Sievers, P.E.
GAI Consultants
Shirley Martin
GAI Consultants
FDOT Right-of-Way Instruments

Fee Simple Right-of-Way

Perpetual Easements

Temporary Easements
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License Agreements
FDOT R/W Design Bulletin 14-08
FDOT R/W Design Bulletin 14-08
Use of License Agreements
This bulletin establishes a Department policy to
use license agreements as the default method for
harmonization of driveway connections and
removal of roadway features found to be outside of
the right of way.
FDOT R/W Guidelines
Right of Way is real property or an interest
therein, donated or acquired by purchase of
condemnation, to accommodate transportation
improvements.
Fee simple is the strongest
interest available to the Department and is sought
for most permanent highway facilities.
FDOT R/W Guidelines
Fee (Simple) Title is the largest estate and most
extensive interest that can be enjoyed in land.
The Department will seek to acquire fee title to all
lands on which a permanent structure or
improvement is to be placed and maintained.
Parcels acquired for mitigation or exchange should
also be acquired in fee. Land includes airspace,
surface or subterranean areas that may be
acquired independently.
FDOT R/W Guidelines
Perpetual Easements (perpetual right to use over,
under or through the property of another) are used
when permanent structures or improvements are to
be constructed and maintained on parcels where
acquisition of fee title would be impractical, i.e.,
when acquisition of the fee would cause excessive
severance damages due to green area or setback
requirements or where underground structures are
to be constructed which will not impair the surface
use of the land.
FDOT R/W Guidelines
Temporary Easements (a temporary right of use over,
under or through the property of another) are used
when it is necessary to temporarily occupy a parcel for
a specific purpose such as construction of
improvements requisite of the project, construction of
temporary detours, stock piling materials or parking
equipment. A Temporary Easement may also be
necessary when it is determined that reestablishing
access causes a compensable impact to the use of the
abutting land or causes a safety issue due to a change
in grade.
FDOT R/W Guidelines
No improvement which requires maintenance by the
Department beyond the term of the easement can be
constructed on a temporary easement.
FDOT R/W Guidelines
License Agreements are used to gain access to
adjoining properties for sloping, grading, tying in,
harmonizing and reconnecting existing features of
the licensor’s property with the highway
improvements to be constructed. This work is for
the benefit of the property owner.
FDOT R/W Guidelines
The Department does not compensate for license
agreements. If the owner refuses to execute the
agreement, the Department will not perform the
work outside of Department right of way.
FDOT R/W Guidelines
License Agreements
Licenses are not real property interests. A license,
with respect to real property, is a privilege to go on
the premises for a certain purpose but does not
vest any title in the license.
Procedures for
Establishing R/W Requirements
The procedures for addressing R/W requirements
require
engineering
analyses,
economic
comparisons
and
professional
judgments.
Consultation with the District R/W Surveyor and
District R/W Manage is required. One excellent
method of providing the consultation is the “R/W
Partnering” concept with all parties that have a
vested interest participating in the decision making
process.
Procedures for
Establishing R/W Requirements
Alternate design studies will be required in many
locations to determine if additional R/W should be
purchased, a retaining wall constructed or modified
slopes and barrier system should be considered.
Procedures for
Establishing R/W Requirements
A reasonable estimate of R/W costs or damages
expected must be obtained from the R/W Office in
order to make such a design study. Alternate
construction methods may be shown on the plans
as preferred alternate methods.
Procedure for
Establishing R/W Requirements
The most economical means of constructing the
project should always be the objective. The
designer must design the highway facility within
the existing R/W, obtain a license agreement, or
request acquisition of R/W to accommodate
project elements.
Process for
Establishing Right of Way Requirements
Establishing right of way requirements is a design
process, but requires close coordination with other
functions that have input to the project development
and design of the project.
Process for
Establishing Right of Way Requirements
Generally, the R/W needs-determination will
involve Roadway, Bridge and Drainage Design,
Permits, Utilites, R/W Appraisers, R/W Mapping
and Legal Functions.
The design project
managers role as lead coordinator is especially
critical.
Procedures for Decision Making
To assist in the decision process related to R/W
requirements and instruments to be used,
guidelines from the Office of Right of Way may be
used during the joint review process. Close
coordination with the District Right of Way Office
and the Office of General Counsel is required
during the decision-making process.
Guidelines for Decision Making
Fee Simple Ownership
Fee Simple R/W purchase should be used when
the following conditions exist:
a.
The planned improvements to the
property owner’s land are required as a
part of construction of the
transportation facility.
b.
The improvement on that land must
remain in place as a part of the facility;
and,
c.
Periodic re-entry to the property is
required for maintenance or repair.
Guidelines for Decision Making
Perpetual Easement
Perpetual Easements may be considered as an
alternative to fee simple purchase in the R/W
process if the owner may continue to enjoy some
benefits of the property without impairing the
Department’s use and the total acquisition costs to
the Department are less than the cost of acquiring
fee.
Guidelines for Decision Making
Temporary Easements
Temporary Easements should be used under the
following conditions:
a.
When it is necessary to temporarily
occupy a parcel for a specific purpose
such as construction of improvements
requisite of the project, construction of
temporary detours, stockpiling
materials or parking equipment.
b.
When it is determined that
reestablishing access creates a
compensable impact to the use of the
abutting land;
Guidelines for Decision Making
Temporary Easements (Continued)
c.
d.
Where grading, tying-in, harmonizing,
and/or connecting access point is
required to maintain the safety and
design of the facility.
The contemplated improvements or
uses of the property owner’s land are
required only during the period of
construction of the transportation
facility;
Guidelines for Decision Making
Temporary Easements (Continued)
e.
f.
Removal or alteration of the
improvements to the property owner’s
land subsequent to construction would
not be detrimental to the facility; and,
After construction is complete, there
will be no need for periodic re-entry
onto the property by the Department
for maintenance or other purposes.
Guidelines for Decision Making
License Agreements
A License Agreement is the default method for
driveway harmonization;
Use of a Temporary Construction Easement must
be justified in terms of project integrity or cost or
potential impact of the project on the property.
Guidelines for Decision Making
License Agreements
License agreements should be used only if the following
conditions can be met:
a.
b.
The improvements or changes
contemplated have no compensable
impact to the use of the property, and
are for the benefit of the property
owner; and
None of the improvements are required
for the construction, operation and
maintenance of the transportation
facility and removal of , or change to the
improvements will not be detrimental to the
facility.
FDOT Driveway Connection Permit
FDOT Driveway Connection Permit
General Provisions
All approved connection(s) and turning movements
are subject to the Departments continuing
authority to modify such connection(s) or turning
movements in order to protect safety and traffic
operations on the state highway or State Highway
System.
FDOT Drainage Connection Permit
FDOT Drainage Connection Permit
Permit General Conditions
The Department reserves the right to modify or
remove the drainage connection to prevent
damage or in conjunction with road improvements.
License Agreements
Pro’s and Con’s
Discussion
FDOT R/W Guidelines
QUESTIONS?