Transcript AGM Presentation 2014 - Parents`Association of the European

European School Bergen
Parents’ Association
Annual General Meeting
07-10-2014
Agenda of the AGM 7.10.2014
•Opening and welcome
•Approval of the Agenda
•Message from the school management
• Committee organization, roles and objectives
• Approval of the Auditor’s report and 2013 – 2014 school year financials
•Presentations of the PAC roles
•Committee Elections
•Questions, comments, concerns
•Closure
Message from the School
Management
Parents’ Association Roles in 2013- 2014:
Alex Harvey Bistacchi ** - President, Admin Board, Transportation
Joy Prieto
- V.President, SAC, Admin Board, SEC,
Interparents
Petra Verdegem Bom **- Secretary, Communications, Parent Reps, Lost &
Found, PEC, Welcome Committee
Yolanda Doogan **
- PR and Marketing
Bora Baykam
- Treasury, Transportation, Security and Safety*
Kemi Obakin
- Web site, SEC, IPSSG
Gordana Simonovski**- Child Protection, PEC, Canteen
Tina G.Eriksen**
- Child Protection, PEC, Welcome Committee
Cesar Chenel Ramos**- Staff Representative for JRC
Jill Jansen **
- Event Coordinator
Parents’ Association Roles in 2013- 2014:
Claudia Cozzi
- Secretary*, Host Family Coordinator
Marijke van Kampen
- Event Coordinator, SEC
Jackie Barbour
- VVN coordinator, Translation
Nelu Stoian
- Extra Curricular Activities, Security and Safety*
* 2014- 2015 year function
** 2014 – 2015 vacant roles
Work Groups
Transportation
- Cycling Exam
- Transportation Committee
Social Integration
- Events
- Welcome Committee
- Extra Curricular Activities
- Networking Group (re-introduce)
Educational Committees
- Pedagogical Issues (PEC, SEC, SAC)
- Host Families
Communication
- Parent Reps
- PA Website
- PR/Marketing
- Translation
Health & Safety
- Safety & Security
Committee
- Canteen support
General Objectives of the Parents’ Association:
•Working to provide the best environment to our students.
•Promote our school and community.
•Present the parents and defend their interests in the boards.
•Create a social environment for parents.
• Organize social events to promote our multicultural community.
• Create a communication link between management and parents.
•Promote a safe and secure environment for the students.
School Councils:
•PEC (Primary Education Council) ; Matters concerning Primary and Nursery
•SEC ( Secondary Education Council) ; Matters concerning Secondary
•SAC (School Advisory Council) ; Prepatory for the Admin Board, no decission
made but giving advice
Approval of the
2013- 2014 School Year Parents’ Association Financials and Audit Report
Please find European School Parents’ Association Annual Report for year
2013- 2014 School Year,
Appendix A and Appendix B
Kemi Obakin
Web Site
IPSSG
SEC

I am the webmaster for the Parents’ Association website and I work closely with
another parent Rene Cortin.

We have just redesigned the website and gave it a new look.

The website is an important tool for sharing information.

We update it throughout the week and we have a link to the European school
website, Interparents Little Europe and other useful links.

We urge parents to sign up for updates on the Parents’ Association
website, to be informed of what is happening in the school.

On the right hand side of the webpage, you can sign up to receive by email,
the latest news from the Parents Association.

After signing up, you need to go back into your mailbox and click on the link
to confirm.

As well as working on the website, I am also the SEC representative for
parents.

We have meetings with management, teachers and students of the school.
Marijke van Kampen
Events Coordinator
Events for 2014- 2015
• 24-10-2014 Halloween
•11-12-2014 Christmas market
•06-03-2015 ESB got talent
•19-04-2015 Euromarket
•24-05-2015 Walkathon
•30-06-2015 Bookmarket
Joy Prieto
Vice President
SAC
SEC
Admin Board
Interparents



InterParents (IP)

Representatives from all of the
PA’s, meet several times a year to
discuss
proposals
and
documents.
To prepare for and attend the
meetings and work groups,
organised by the governing
bodies of the ES.

Responsible
decisions.
for

Parents have a vote
major
ES
SAC(School Advisory Council)
Admin. Board

ESBcouncils consisting of teachers,
admin, management, ES secretary
general Commision reps, pupils and
parents.

Responsible for major internal
decisions

Parents have a vote.
Structural Organisation of the European Schools – (an example)
Yolanda Doogan
PR and Marketing
•ESB PAC Contact for all (local) media, newspapers, radio/TV etc.
•i.e. Making Dutch pressreleases to be published on a regular basis in (local)
newspapers, digital newspapers and websites, RTV80 and/or social media
etc.
•Negotiating (add-)fees for i.e. Advertisements in newspapers etc.
•2013/2014 :
•Visit Queen Beatrix in March 2013
•50th anniversary ESB
•Euromarkt and Open Day, also Interview Radio
•Placement of Sunpanels
•European School China
•Special Students Achievements, etc.
•2014/2015 :
•Agreement to have Monthly column in Duinstreek re our students
•Euromarkt and Open Day
•Contacting new International Companies to attract future students
Jackie Barbour
VVN Activities
VVN Activities 2014-2015

European Mobility Week
15th to 19th September 2014

Bicycle Safety Check
21st October 2014

Blind Angle Project
Date in March 2015 to be advised

VVN Traffic Exams
Theory 16th April 2015
Practical 22nd April 2015
Nelu Stoian
Extra Curricular Activities
• Activities in 2013- 2014 vs 2014 - 2015
• How to join to the activities
• How to run the activities – Activity Leaders
• Communication
•Locations
•Plans for future
Gordana Simonovski
Tina Eriksen
PEC
Child Protection
Canteen
(PEC) Primary Education Council
•
Organization of the school year.
•
The anti-bullying program set up.
•
School policy (how it affects the children, the parents and the teachers).
•
New proposals (i.e. changes to be made to the playground, changes to how
the children are picked up on Tuesday afternoons and changes in educational
support structure).
•
Language section issues.
Child protection
•New safety procedure at the primary gate.
•The playground equipment will be changed.
•New goals were installed.
•The KiVa anti-bullying programme was proposed and will be implemented in
October 2014.
•May 9th - Introduction to programme for teachers.
•October 20th - information meeting for the parents.
•October 22nd - KiVa kick off day.
Canteen
•Pre-paid hot lunches for nursery and primary school pupils.
•Pre-paid tickets available for hot meals for secondary school pupils.
•Menus available on PA website.
•Canteen form for hot lunch registration available on ESB website.
•New organization of the hot lunches.
•Healthy canteen.
Claudia Cozzi
Secretary
PAC Secretary Role
• Prepare and distribute agendas of all (PAC) meetings
• Record, prepare and distribute minutes of all PAC meetings in and outside
school
• Prepare all paperwork for additional meetings like AGM, parents’ evenings
and/or information evenings
• Maintain custody of all records and documents and keep them up to date
• Direct documents that require translation to the relevant persons
• Answer and/or redirect help-desk emails
• Make appointments with secretaries in school
Alex Harvey Bistacchi
President
Transportation
Transportation
•Private Taxi Service (Taxi 072) ; Pick up pupils at home. 8 families use this
service.
•Connexxion Bus 606
; Public Bus from Alkmaar Train Station to
School
•PAC has contract with Connexxion for 2014 / 2015
•Application for the abonnement on Connexxion Website
•Mainly secondary students use this service
Objectives for 2014 – 2015
•100% of all parents / guardians become PA members
•Work together with Petten and Management
•Continue improving the safety of our school
•Become more involved in local events (Mobility Week etc.)
•Supporting educational and sportive events together with other schools
•Create more social events
•Support the anti-bullying program (KiVa)
•Re-implement the network group for parents
•Improve the bike parking area
Continue what we are doing
Bora Baykam
Treasurer
• Memberschip process
•Fee transfer process
•Subsidy process
•Membership code and confirmation
•Budget
Committee Elections
Questions, Comments, Concerns