Transcript PDE Portal Guide - The Prince`s Trust

Qualifications Portal Guide
Personal Development and Employability Qualification
Step 1 – Logging In
To obtain a login for the portal please contact us at
[email protected] and let us know your name,
centre name, centre address and the programme (PDE) that you
are running.
Please contact the Qualifications
team if you do not yet have a
username and password
For xl
programme
users your
login is the
same as the
microsite
If you have previously been issued
with a username or password but
have forgotten the details – click here
and enter the email address you
registered with to be sent a reminder
Step 2 – Getting Started
When you first log in you must complete the Fast Track form for
your centre. You will also need to have signed a Centre Agreement
for Qualifications. Until these forms have been submitted and
approved by the Qualifications Team, you will not be able to make
entries for your learners. Please do this as soon as possible when
you get your login details as it may delay your entries.
You can see your centre details and
individual details here. You can edit
certain parts but if you are unsure
please contact the qualifications team.
If you have
previously been
registered for the old
xl qualification you
will need to let us
know if you change
to the PDE
qualification so we
can approve you for
this
The Fast track should be completed when you
first go into the portal. You will not be able to
make entries until this is done. Once you have
done this you will not be asked to repeat in
future years, however you MUST advise the
Trust if any of the details on the form change.
Step 3 – Making Entries
Remember – you should only make entries once the work has
been completed, Internally Verified (IV’d) and you are ready to
have the work Externally Verified (EV’d) by The Prince’s Trust.
Details of the EV windows can be found at
www.princestrust.org.uk/trustqualifications/pde/pde_assessment_windows
Click on “Make unit and
qualifications claims for PDE”
NB – until your Fast Track form
has been approved you will not
have this option. You will also
not have this option if you have
not advised us you have
changed from the old xl
qualification
Each of your registered sessions will be listed for you in the
table. If you have not sent profile forms to your Regional
Programme Executive then these will not be registered
with us and you will be unable to make entries. Click on the
session to see a list of your registered learners and to
make entries.
As you select units and qualifications the
cost will be shown here
If a Learner does
not appear in
the table then
we have not
received their
participant
profile form. You
must send a
participant
profile form to
your regional
executive before
you make
entries
Registered
Learners will
appear but
they may be
on more
than one
page
Select the
level of
units
completed
from the
drop down
boxes. A
key to the
codes will
help you
determine
which
option to
choose
Units previously
assessed entered will
appear blanked out .
You will need
to scroll along
to see all the
units and also
to find the
Qualifications.
You will need
to select a
qualification if
you wish to
apply for one
– it will not
automatically
get issued.
Once you
are happy
with your
entries
you can
either
save for
later or
submit for
EV. If you
wish to
starts
again
press
Reset All.
Step 4 – Sample Requests
Sample requests are made within 48 hours of the close of a
window. It is the centres responsibility to check for their sample
requests and ensure the work is sent to us for EV.
You can also use the sample request option to check the entries
you have made.
Click on “sample requests on results to check
your entries, see sample requests, or check
results.
No later than 3 days (72
hours) after the close of
an assessment window
the samples will be
available on the portal.
If it says no current
results are available,
then click on Advanced
Search.
Ensure you select the
right programme
Choose which session you
require the samples/results
for
Qualifications and
units entered for will
say entered in the
table
If you have
entered for
a unit and
requested
a unit
certificate
a “+” will
appear in
the table
next to the
unit entry
If a unit has been sampled it will say
Sampled (instead of entered) and will still
show a “+” if you asked for a unit certificate
If you have passed a qualification or unit
the “entered” entered will disappear and
the unit/qualification QAN code will show
You can export the information to Excel – this will give a printable
version of entries, sample requests and results for a session.
Remember:
 When submitting entries if you do not fully complete the payment
process then your entries will not be made.
 You should check your entries once they are made by going through
the “Sample Request and Results” part of the portal. Any errors must be
highlighted to The Prince’s Trust Qualification team immediately. Any
incorrect entries highlighted to us after the window deadline cannot be
changed and will be classed as a fail. A formal resubmission will then be
required.
 It is a centres responsibility to check the portal for sample requests
which will be available no later than 72 hours after the close of a
deadline. Failure to send samples to us by the deadline may lead to your
entries being failed. Deadline details can be found on our website and it
is a centres responsibility to adhere to these.
Further Information
For more information please visit our website:
http://www.princes-trust.org.uk/trustqualifications.aspx