Transcript epay 5.0 User Guide

e-Pay User Guide
By
Alphabeta Consulting
Limited Liability
Partnership
Posting Transactions
New Features
1. Posting transactions with only the Bank: Card E-Pay 5.0 has
advanced enhancement features that allows you to post
transactions with only the bank card after a successful log on. The
eliminates the use of Temporary Cards for posting transactions
2. Accounts numbers are tied to revenue codes thereby allowing
the system to automatically select the account number when you
select the revenue code
3. Assessment reference numbers are also automatically selected
where the number is available and where there is non, the
system allows you to manually fill in the field
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Posting Transactions
Log on
• Insert your e-TCC card (log on Card) inside your card reader and
connect to your system
• Double-click ePaycient shortcut on your desktop
Close the form to continue
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Posting Transactions
System automatically picks you PayerId from your log on
(e-TCC card and inserts it in the User Name field
Type in your password
Select your Location
Replace your Log on Card with the Bank Card
Click Ok
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Posting Transactions
From File, Select Post Transaction
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Posting Transactions
Notice the message, No User Card found, Do you want to
post for a remote Payer?
Click Yes
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Posting Transactions
Select the User type e.g. Individual
Type in PayerID
Click Verify
Type in your Password, to log on to the database
Click7Ok
Posting Transactions
Select Card on Card(s) on Cards Found field
System displays details of the payer,
Click Yes,
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Posting Transactions
Select the Agency Ref
Select the Revenue Code, the system automatically selects the account
number as shown
Press the tab key on the Keyboard, the system will search for
Assessment Reference No, and automatically fill it in where available,
otherwise the System will display a message as shown
Click 9Ok
Posting Transactions
Type in Assessment Ref.
Type in Amount
Type in Deposit Slip Ref
Type in Applied Date
Click Pay to Bank
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Posting Transactions
Please check if the information is correct,
If not, click No wait and make corrections
If information is correct, click Yes,11
Post
Posting Transactions
Print Receipt and give to payer
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Enhancements
Overview
• E-Pay Version 5.0 has the ability to handle
cashless payments in line with CBN policy
• It establishes a clear-cut distinction of all user
roles for control and security purposes
• E-Pay version 5.0 widens the payment channels
and opportunities available to payers to make
their payments to LASG
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Enhancements
• Major enhancements to handle non cash
payments are as follows:
– Payer can physically visit the bank and request for
transfer of funds from their bank account unto the eTCC, m-TCC or c-TCC. This serves as pre-funding such
that the payer can subsequently utilise the balance
on the card to make payments to any LASG Agency
– Similarly payers can now remotely initiate payments
in lieu of physically visiting the bank’s branch. In this
case, he simply visits the banks website and effect
tansfer of fund from his account unto the e-TCC, m15
TCC or c-TCC card
Major Enhancements
– The payer can from at any time initiate transfer of funds from
his e-TCC, m-TCC or c-TCC to the account of the desired LASG
entity
• In all instances, the balance of funds on the card
is tracked and updated whenever the card is
synchronised at any e-Service centre including
the banks
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Procedures
• Procedures for preloading cards and making remote
payments are as follows:
– Tellers
• Tellers can load user cards (e-TCC, m-TCC, c-TCC) remotely
• Tellers can now remotely post transactions for users if directed
– Payers
• Payers can now post LASG transactions from the comfort of their
offices and homes using their preloaded user cards (e-TCC, m-TCC, cTCC)
• The payer only needs to pre-load the card at the bank
• The payer can preload his card at the bank in
two ways
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Procedure
– Payer goes to the bank to preload card
– Teller receives funds from payer and posts same into
designated Till Account and payers card
– Payer can then use the card to effect payment to LASG as
desired
Payer can also instruct his bank to transfer funds from his
account to his e-TCC, m-TCC or c-TCC card through the
banks website. When the bank effects the transfer, the
payer will synchronise the card to update the card with
the transferred sum. The payer can then effect payment
to LASG as desired
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Making Remote Payment
To make remote payment to an Agency of Government,
the process will be as follows:
• Payer logs on to bank’s website and makes payment to
a designated Till Account. (the Till Account is similar to
the Account the bank will have received the payment if
the payer had physically brought the cheque to the
bank. (Accounting Entry: Dr Payer, Cr Till Account)
• Payer sends details of payment – Agency Code,
Revenue Code to bank
• Bank processes payment on e-Pay as a remote payment
on behalf of the payer (Accounting Entry: Dr Till
Account, Cr Agency Account)
• E-Pay generates online receipt which is emailed to
payer. The concerned Agency is notified and payers 19
profile upadted on EBS-RCM
Loading Prepayment
To load prepayment, Here is the procedure to follow
• Payer logs on to bank’s site and makes payment to a
designated Till Account (Accounting Entry, Dr payer, cr
Till Account)
• Payer notifies bank that this is a prepayment
• Bank processes payment on e-Pay as a remote payment
on behalf of the payer (Accounting Entry, Dr Till
Account, Cr STO prepaid account)
• E-Pay generates online receipt which is emailed to the
payer
• Payer synchronises card to update his payment balance
• Payer uses card to make direct payment to desired
LASG Agency from his office or home etc.
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To Preload Card on e-Pay
Log on to e-Pay with your e-TCC card
• With your e-TCC card inside your card reader and
connected to your system
• Click ePayclient shortcut on your desktop
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Log on to e-Pay
Close the window to continue
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Log on to e-Pay
Notice username field is automatically updated
Supply your password
Select your location
Click ok
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Preload Card
Remove your e-TCC card and switch in your Bank Card
From File select Post Transaction
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Preload Card
Select Post Transaction
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Preload Card
Select Yes on the message box
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Preload Card
Select Payer type
Type in Payer Id
Click verify to display new window
Type in password to log on to server
Click ok
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Preload Card
Select active card
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E-Banking Operations
Select Yes if card is ok to display post transaction window
To post remote transaction, post transaction as Assessment.
To preload card click Prepayment tab
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Preload Card
Complete form with payment details as shown
Click pay to bank to generate a preview
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Preload Card
Select No Wait to make changes
Select Yes post if information is correct
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Preload Card
Print receipt and give to payer
Note payer needs to synchronise card to update payment
information
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Administrator
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An administrator has the following roles:
Set up Supervisors and Tellers
Maintain Supervisors and Tellers
Set up posting limits for Tellers
View posting profile of Tellers
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Administrators
Log on
• An Administrator can log on to e-Pay only after he has registered
his finger print on e-Pay
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Administrator
Log on
• With your e-TCC card inside your card reader and connected to
your system
• Double-click ePaycient shortcut on your desktop and
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Administrator
Log on
Close this form to continue
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Administrator
Log on
Supply your password
Select your location
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Administrator
Log on
Insert the bank card
Insert the user card
Connect the Biometric Scanner
Type in Password to display finger print verification window
Place required finger print and click match
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Administrator
Manage User Profile
Select Tools>Manage Local Data > User Management
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Administrator
Manage User Profile
Supply your password
Click Ok
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Administrator
Manage User Profile
Supply your password
Click Ok
Match your finger print
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Administrator
Manage User Profile
On the Window that appears, select appropriate
button for required task
To manage Users, select Users button, (this is by default)
Click drop-down to display tasks
Select Retrieve Users
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Administrator
Manage User Profile
Number of rows displayed
Click ok to display users
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Administrator
anage User Profile
To assign role to a user highlight the user
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Administrator
Manage User Profile
To assign role to a user highlight the user
From the drop-down select task as shown
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Administrator
Manage User Profile
To set Limit, Highlight User
From the drop-down, select Set Limit
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Administrator
Manage User Profile
Type in Transaction Limit
Type in Total Limit
Click Execute
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Administrator
Manage User Profile
Type in password
Click ok to display finger print verification window
Click with your finger on the scanner, click match
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Administrator
Manage User Profile
User limit set
Follow this procedure to suspend user, change user level
and download supervisor profile
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Administrator
Change User Level
Highlight the user
From the drop down, select change user level to display
New User level drop down
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Administrator
Change User Level
From drop-down select required level
Click Execute 51
Supervisor
To Over ride Payer Limit
Payer pays above set transaction Limit
System displays message as shown 52
Supervisor
To Over ride Payer Limit
Payer pays above set transaction Limit
System displays message as shown 53
Supervisor
To Over ride Payer Limit
Preview window is displayed
Click post to display message for override
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Supervisor
To Over ride Payer Limit
Supervisor types in his PID as shown
Click Match to post transaction
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Feedback
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