Transcript Private Organization Workshop – August 2012

QUARTERLY
PRIVATE ORGANIZATION
WORKSHOP
16 AUGUST 2012
1
Creating an Installation of Choice…
POC – Mardi AlSamarai
Financial Management Branch
Directorate of Family and Morale, Welfare and Recreation (DFMWR)
(760) 380-3348, [email protected]
AGENDA
•
•
•
•
Welcome/Introduction/Roll Call
Review information from prior meeting (12 Apr 12)
Private Organizations (Non-compliance)
Training on Donations and Commercial
Sponsorship
• Places on the installation to hold your meetings
• Review remaining FY12 Special Events Calendar
• Questions
2
Creating an Installation of Choice…
PRIVATE ORGANIZATION
Purpose:
To ensure that Private Organizations (POs) are operating IAW current Regulation
(are compliant), keep POs and Garrison Command “out of trouble”, and enhance
the Fort Irwin Community through partnerships and communication.
ROLL CALL
Association of the United States Army (AUSA) Military and Civilian Spouses
Blackhorse Association Fort Irwin Chapter
Boy Scouts of America
Cub Scouts Pack #67
Fort Irwin Fighter Association
Girl Scouts, Fort Irwin Troop
High Desert Equestrian Club
Fort Irwin Middle School Booster Club (FIMS) Parent Teacher Association
Parent Teacher Organization
SAMOA MO SAMOA
Sergeant Audie Murphy Club
Farmer’s Institute Garden Club
Sergeant Major Association
Warrant Officers Association
3
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Review
• Single Entry Accounting
• As easy as balancing your bank statement
• Maintain receipts and deposits along with your minutes
from monthly meetings
• Ensure audits are conducted when a new Treasurer or
President is elected
• Only approved POs are authorized to fundraise on the
Installation
4
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Review
• DoD Joint Ethics regulations apply to military & civilian
employees in their association & participation with
POs
• Military and civilian employees may participate with
POs after duty hours
• No Army support authorized unless engaged in cosponsored events
• If you did not attend the workshop in April 2012; you
can request copies of presentation slides
5
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Non-Compliant Organizations
•
•
•
•
•
•
•
Blackhorse Association Fort Irwin Chapter – All documentation to renew their
permit
Boy Scouts of America – All documentation to renew their permit
Parent Teacher Organization - All documentation to renew their permit
Parent Teacher Association - All documentation to renew their permit
Cub Scouts Pack #67 - All documentation to renew their permit
Sergeant Audie Murphy Club (SAMC) - All documentation to renew their
permit
Fort Irwin Middle School (FIMS), Booster Club - All documentation to renew
their permit
6
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
TRAINING
7
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Donations
Definition:
Nonprofit Organizations can raise funds by receiving public and
private grant money and donations from individuals and companies.
The most common federal tax exemption for nonprofits comes from
Section 501(c)(3) of the Internal Revenue Code, which is why
nonprofits are sometimes called 501(c)(3) corporations. Tax exempt
nonprofit organizations offer donors an individual deduction for
contributions.
Don't make promises to sponsors that you can't fulfill. Make sure
you have a marketing plan that will work for your organization and
be able to explain it to potential sponsors.
8
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Commercial Sponsorship
Definition:
A commercial sponsorship is a monetary and/or in-kind fee paid to
an event manager/producer, in return for access to the exploitable
commercial potential, such as public recognition or advertising
promotions associated with the property, event, promotion, and so
forth.
The strategy of commercial sponsorship is to meet the specific
measurable goals of a company or brand by building a link in the
target audiences’ minds between the sponsor and a valued
organization or event.
9
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Donations
• PO’s will not use donor’s name or logos on
advertisements (only FMWR, AFAP and AFTB may
recognize vendors in advertisements)
• Government PO’s may not use official title, position or
authority to fundraise or solicit to subordinates or
prohibited sources.
• PO’s will prominently display a disclaimer statement
that their PO is a non-federal entity (not affiliated,
sponsored or endorsed by Ft. Irwin or the Army)
10
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Donations (cont’)
 Example of Disclaimer Statement
a. All private organizations are self-sustaining. The
Government assumes no obligation for any
private organization, unless there exists a
contractual relationship.
b. Private organizations will not receive financial
assistance from the installation.
11
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Commercial Sponsorship
•The Army commercial sponsorship office cannot solicit sponsorship for
private organizations, although private organizations may obtain
sponsorship through their own efforts.
•The Installation Commander has the authority to limit or restrict solicitation
by private organizations if this solicitation competes with or duplicates the
functions of the authorized installation commercial sponsorship program.
•Rules governing private organizations are covered in AR 210-22.
•Close working relationships should be developed between the Commercial
Sponsorship Office and authorized private organizations operating on the
installation.
•Private organizations should be informed of the solicitation efforts of the
authorized sponsorship program to alleviate the potential for competition for
the same support from industry and local businesses.
•Private organizations can be a sponsor of MWR.
12
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Meeting Places
Non-exclusive use of Building or Office. (Requires facility
manager’s approval)
• Forum Bldg 1200, for information on reserving the Forum contact;
Rose Hurst, ACS Receptionist,(760) 380-4784
• FMWR Conference Rooms, for information on reservations and cost
contact; Iselle Oquendo, at (760) 380-3018
• Ingalls Recreation Center for information on reservations and cost
contact; Anna Lilly, at (760) 380-6120
• Any location that does not interfere with government operations
13
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Remaining FY12 Event Calendars
• Review Event Calendar between DFMWR and
all Private Organizations
The FMWR Event calendar is located at;
http://fortirwinfmwr.com/home-2/fort-irwin-mwr-events/
The Garrison Calendar is located at;
http://www.irwin.army.mil/Community/Pages/CommunityCalendar.aspx
14
Creating an Installation of Choice…
Special Events Calendar
Event
(what)
Inaugural Fort Irwin
Golf Tournament
Date
(when)
18-Aug
USO Sesame Street 24/25 Aug
Oktoberfest
15-Sep
SHOW
17 Oct
Location
(where)
POC
(who)
Apple Valley Janet
Golf Course Ford
Freedom
Fitness
Dan
Cain
Dennis
Shockwave Nelson
Operation Rising AUDITIONS
Star
18/19 Sep Shockwave
Mission
(why)
Remarks
Recreation
esprit de corps,
reinvestment
USO
Entertainment
Recreation/
participation
Soldiers, Family
Members, and
Civilians
Janet showcasing talent
Ford on their installation
Child/family event
Evening adult event.
Working CYSS support
for super Saturday
childcare/parents night
out.
G9 program
Must obtain approval from
DFMWR Financial Management Branch
15
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
Marketing
Private Organizations can advertise their
events & programs through:
 High Desert Warrior: http://www.aerotechnews.com/advertising/high-desertwarrior-2012-rates/
 Flyers posted in FMWR facilities must be approved through the FMWR
Marketing Office (Bldg 563). Private Organizations may post their flyers free
of charge upon approval
 Other advertising avenues are available at a fee (see handout) such as:
 Banners (various locations)
 20 Bowling Monitors at Strike Zone Bowling Center
 Fort Irwin FMWR Web site
 Social Media: Facebook (2,218) and/or Twitter (553)
 Restaurant Menu
FMWR advertising rates may be downloaded from the FMWR Web site
http://fortirwinfmwr.com/ under “Marketing & Advertising”
16
Creating an Installation of Choice…
PRIVATE ORGANIZATIONS
QUESTIONS?
Hmmm…
Next Quarterly Private Organization
Workshop is planned for 11 October 2012.
See you there!
17
Creating an Installation of Choice…
References
• http://definitions.uslegal.com/n/non-profit-corporation/
• How to Get Donations for a Private Nonprofit
Organization | eHow.com
http://www.ehow.com/how_5108513_donationsprivate-nonprofit-organization.html#ixzz21eh4VM8j
• AR 215-1
• AR 210-22
18
Creating an Installation of Choice…
NTC ETHNIC OBSERVANCE EVENTS
•
21 August – Women’s Equality Day Celebration (BRD-5) (Theme: Honor)
Time: 1000 to 1130, Sandy Basin Community Center
Sponsoring Unit SBDE: Guest Speaker: No Guest Speaker, Entertainment Only
•
24 September – Hispanic Heritage Month Celebration (BRD-5) (Theme: Duty)
Time: 1000 to 1130, Sandy Basin Community Center
Sponsoring Unit 11th ACR: Guest Speaker: No Guest Speaker, Entertainment Only
•
13 November – Native American Heritage Month Celebration (FY13) (Theme: Respect)
Time: 1000 to 1130, Sandy Basin Community Center
Sponsoring Unit 11th ACR: Guest Speaker: No Guest Speaker, Entertainment Only
POC: Mr. John Winkfield, EEO, (760) 380-4961
Creating an Installation of Choice…