Jean Balcer Financial Aid Processing Coordinator Davenport University

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Basics of using COD

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150% SULA reports

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Overlapping Academic Years

Here you can get information on updates to COD.

Searching for a Direct Loan: MPN, Entrance Counseling, PLUS MPN/Application, GPLUS MPN/Application

Key in the student’s SSN, leave status All and change award year to All

Doc Types: EC-entrance Counseling, PN-Promissory Note, SP-PLUS application, RS-Response file only and CO credit override. Entity: Is the school’s Direct Loan number Award types: DLS – Stafford Sub, DLU –Stafford Unsub and DLP-PLUS loan. Award No: “Accepted” in this column item has been received by DOE. If the MPN status is “P” in this file, it could mean that there is an issue with the MPN such as a name issue.

Here you can look up a PLUS application, search for MPN, search for Entrance Counseling or see who the servicer is for a student.

After typing in SSN, the student’s Person information comes up. On the left hand side are your options. Click on Direct Loan.

Here you can view student loans that have disbursed or are still pending. Click on the Award ID for more information.

Click on Disbursement for more info Here you can view the AY dates for the loan

Here you can tell if the loan has been disbursed or is still pending. If the pending disbursement gross amount is zero, then the loan is canceled. Click on disb. number for further details.

From here you can click on the history link to view if there were any changes to the loan disbursement

If the student had an adjustment to the loan, there would be a second sequence number with description as adj. To go back to loan list, click on Direct Loan Awards.

On this screen you can view which loan the MPN is linked to.

To get to the reports on COD, Click on Services at top, then click on link for codreports.cod.ed.gov

From here, select Direct Loan Reports

Click on your school’s entity number for the list of reports you have access to.

Click on Subsidized loan usage change

After you click on the report option a message box will pop up, click on open. The report will then open in Excel in CSV format.

On DL info page here, it will give you amount used. Then click on link “View Undergraduate Usage History”

Here you can see the Max. Eligibility Period, Actual Sub Usage Period, Remaining Actual Sub Eligibility Period, Anticipated Sub Usage Period, etc… The report is very long, so you need to use the scroll bar to see the additional information.

In Banner SULA information is loaded to RPASSUI form.

There are three specific COD Reject codes for SULA.

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Reject Edit 204- Incorrect Program CIP Code Submitted

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Reject Edit 205 – Payment Period Start Date is outside the Award Begin and End dates

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Reject Edit 206 – The Remaining Subsidized Eligibility Period is less than zero for this award

Overlapping academic year (AY) is when a student transfers to a different school and the other school’s AY is the same or dates overlaps. COD will only reject a loan at the time of disbursement if the dates are wholly contained and the amounts together go over the annual loan limit.

At the FSA conference during the SULA session they stated: For term-based program, when the student transfers to you, you report your school’s AY. For non-term based program, you have to report the prior school’s AY and the student can only borrow the balance of the annual loan limit.

Graduate student attending DU for Fall 2013. BBAY at DU is Fall 2013/Winter 2014 (AY 9/5/13 to 4/26/14). DU disbursed $10,250. Student transferred to another school for Winter 2014. Other school AY is 1/6/14 to 8/3/14 and they awarded/disbursed $10,250 for the Winter 2014.

The student has now transferred back to DU for Summer 2014. Her new BBAY at DU will be 5/6/14 to 12/20/14. The student can borrow $10,250 for Summer. The student is eligible for annual loan limit less what she borrowed at the other school.

Student transferring to DU for Winter semester. Other school’s AY 08/26/2014 to 05/01/2014. They disbursed $2250.00 sub and $3000.00 unsub. At DU student is considered junior level and AY 01/06/2015 to 08/19/2015. For Winter semester student can have $2750.00 sub and $3500.00 unsub.

This loan will complete the BBAY from other school. The student will be eligible for the other 50% of the annual loan limits for the summer semester.

Are there any examples you would like to work through?

Jean Balcer Davenport University Financial Aid Processing Coordinator [email protected]

989-393-2635