File - WORLD YOUTH DAY 2016
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Transcript File - WORLD YOUTH DAY 2016
WYD Team
Father Bloom sponsored this Team to:
Develop a strategy / Team Charter to ensure a successful
program for our youth, young adults and chaperones
Develop a budget for costs and revenues
Determine the best options for travel arrangements
Identify volunteers with individual gifts and talents to
help with tasks and goals for the benefit of the program
Develop plans and best practices for fund raising events
Topics
What is WYD 2016
Past Testimonials
Proposed Itinerary
Budget Information
Individual Contributions
Fundraising Activities
Pilgrim Responsibilities
Important Dates
Youth Definition and
General Principles
Youth must be 16 years old by July 2016
If parents are in attendance then younger children may
attend
Father Bloom may make concessions based on
circumstances
Vision
Capture the hopes and dreams for the team and the
community it serves
Come together as a team to complete Phase 1
World Youth Day 2016 planning for the St. Mary of
the Valley community.
World Youth Day has power to transform and to form
intentional disciples” – Fr. Bloom 2014
WYD Testimonials
Hannah Freeland
Christian Carbajal
Miano Besabe
Research
We reached out to two travel agents for pricing:
The Catholic Pilgrim Office, Inc.
Slightly higher final price ($4,028/person)
Affordable deposit fee of $75/person and balance due in 2016
QTS Tours & Travel
Slightly cheaper final price ($3,970/person)
Steep deposit of $331/person due 3 times in 2015 with complete
balance due in 2016
Proposed Itinerary
Trip scheduled to leave for Poland on Jul 23, 2016 and
return to Seattle on Aug 2, 2016
Jul 23, 2016: Depart Seattle for Munich
Jul 24, 2016: Arrive in Krakow with city tour and dinner
provided
Proposed Itinerary
Jul 25: Sight seeing in Lagiewniki, Krakow and Wieliczka
Convent of Sisters of Mercy (Saint Faustina and the Apostle of
Devine Mercy) – Lagiewniki
Mass at the Shrine
St. Stanislaw “On the Rock”
Gothic Royal Castle – where Polish Kings were crowned and
eventually buried
Old Town Krakow – Ancient Market Square and Cloth Hall
Salt Mines of Wieliczka
Jul 26, 2016: Visit to Aushwitz and Wadowice
Aushwitz – Infamous concentration camp
Wadowice – Home town of Pope John Paul II
Proposed Itinerary
Jul 27, 2016: WYD activities and festival events
Jul 28, 2016: WYD activities and festival events
Jul 29, 2016: WYD activities and festival events
Jul 30, 2016: WYD Sleep out under the sun
Jul 31, 2016: WYD Closing Mass
Aug 1, 2016: Day of leisure and exploration
Aug 2, 2016: Depart from Poland back to Seattle
Budget Info - Cost
We are budgeting for 33 pilgrims
The total cost for the trip will be approximately:
$4,098.00/person for 20-29 pilgrims
$4,028.00/person for 30+ pilgrims
Note: 1 person free for every 10 pilgrims
Budget Info - Income
Initial individual contribution is set at $200/person
Parish donations
Sister Barbara’s basket
Father Bloom envelopes
Fundraising (3 to 4 fundraising events per month)
Soccer Tournaments/Fun Run
Garage sales/Craft fairs
Dinners/Breakfast/Donuts/Bake sales
Game/Movie nights
Budget Info - Statement
Re-evaluate budget every Qtr
D:\WYD Budget - Template.xlsx
Responsibilities/Expectations
Pilgrim vs Virtual Pilgrim
Expectations and Guidelines for Pilgrims and
Fundraising activities
Parent Chaperones
Youth Leaders ages 19-25
Delegates ages 15-19
All participants
Dress Code
Money Accounting Procedures
D:\WYD 2016 Recommendations for Lodging - Social
Media - Virtual Pilgrims - Best Practices.docx
Milestones & Timelines
Dec 3, 2014: Generations of Faith
Dec 4, 2014: Kick of Meeting
Jan 31, 2015: Commitment deposit ($200/person)
$100 due in December
$100 due in January
Feb 14, 2015: Deposit due to travel agent ($75/person)
Youth Empowerment Meetings w/ Fr. Bloom
Feb 5, 2015
Mar 5, 2015
Apr 16, 2015
May 14, 2015
Questions/Suggestions?