Transcript PPT - CAaspp
California Assessment of Student Performance and Progress (CAASPP)
Online Reporting System Guidelines for the 2014 California Smarter Balanced Field Test
April 10, 2014 1 – 2:30 p.m.
Agenda
• Introductions • Overview • Navigating the System • Test Management Center • Resources
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Purpose
• By the end of this Webcast, Local Education Agency (LEA) CAASPP coordinators will be able to train authorized users to utilize the Online Reporting System (ORS) to view test progress information for students taking the Field Test.
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Overview of the Online Reporting System
Overview
• What is the Online Reporting System?
– Web-based system http://sbac.portal.airast.org/ca/field-test-ca/ – Gateway to view student test data – Participation reports
Note:
ORS does not provide score reports – Allows users to determine which students have completed or need to complete testing
ORS User Guide Pg. 5
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• •
User Roles and Access
ORS is a secure, role-based system Access to reports and data depends on the user role
Note:
Do NOT share login information with anyone. The ORS provides access to student information, which must be protected in accordance with federal and state privacy laws.
Plan and Manage Testing Test Completion Rates
State User District Test Coordinator Test Management Center
School Test Coordinator
Test Administrator
ORS User Guide Pg. 5
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Navigating the Online Reporting System
Logging into the ORS
1. Go to the California Smarter Balanced portal: – http://sbac.portal.airast.org/ca 2. Select the [
Field Tests
] card. 3. Click the [
Online Reporting
] button.
ORS User Guide Pg. 6
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Logging into the ORS
4. Enter your username (e-mail address) and password in the login page.
5. Click the [
Log In
] button.
ORS User Guide Pg. 6
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User Acknowledgement
• When logging in for the first time, you will be asked to review and accept a user acknowledgement.
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Understanding the ORS
• Header – Located above the banner – Lists which user is logged into the system – Includes [
Logout
] button
ORS User Guide Pg. 9
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Understanding the ORS
• Menu – [
Home
] link takes you to the Home Screen – [
Test Management Center
] link provides a drop-down list of: Plan and Manage Testing Test Completion Rates
ORS User Guide Pg. 9
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General Tools
• Several tools are available on the top of every screen: – Help Opens the ORS user guide in a new window – Definitions Provides definitions for terms specific to the report you are viewing This button may not appear on every screen
ORS User Guide Pg. 10
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Test Management Center
Test Management Center
• Allows users to generate customized participation reports • Check test completion rates by school, grade, subject, and opportunity • Access by clicking the [
Test Management Center
] link from the Menu, at the top of any page
ORS User Guide Pg. 11
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Plan and Manage Testing
• Monitor students’ test progress • Generate customized reports to determine: – students that have completed testing – students that have yet to begin or complete testing
ORS User Guide Pg. 11
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Generating a Participation Report
• Click on [
Plan and Manage Testing
] from the [
Test Management Center
] drop-down menu
ORS User Guide Pg. 11
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•
Selecting the Parameters for Your Report Step 1: Choose What
– Test Default variable is “Smarter Balanced” – Administration Default variable is “Smarter Balanced Field Test” – Test Name – Enrolled Grade
ORS User Guide Pg. 12
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•
Selecting the Parameters for Your Report Step 2: Choose Who
– Client Default set to California – District – School – Personnel Optional field that enables you to select the teacher or personnel for whom you wish to generate the report Default set to “All.”
ORS User Guide Pg. 12
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•
Selecting the Parameters for Your Report Step 3: Get Specific
– Students who [
have/have not
] [
completed/started
] the [
1 st
] opportunity in the selected administration – Students whose current opportunity will expire in [
##
] days – Students on their [
1 st
] opportunity in the selected administration, and have a status of [
student test status
] – Students whose most recent [
Session ID/TA Name
] was ____ between [
start date
] and [
end date
]
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Generating Your Participation Report
• After selecting your parameters, click on [
Generate Report
] or [
Export Report
] to open the report in Microsoft Excel • Two types of participation reports: – Online Testing Progress Report – Test Administrator (TA) Report
ORS User Guide Pg. 14
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Online Testing Progress Report
• Generated if any of the first three radio buttons in “Step 3: Get Specific” section is selected
ORS User Guide Pg. 14
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Online Testing Progress Report
• Features – Navigation tools By default, 100 student records can be displayed one page at a time Displays 15 columns by default (can be sorted) – Hide/show columns – Sort results by attribute Sort participation report data in any column – General tools
ORS User Guide Pg. 15
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Online Testing Progress Report
• Columns in Online Testing Progress Report:
Student Name SSID Confirmation Code Enrolled Grade Test Opportunity TA Name Session ID Status Results ID Restarts Date Started Date Completed Last Activity Expiration Date ORS User Guide Pg. 16
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Online Testing Progress Report
• Test status types:
Completed Expired Invalidated Paused Pending Reported Scored Started Submitted Suspended ORS User Guide Pg. 17
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• •
TA Report
Generated if the radio button titled “students whose most recent…” in “Step 3: Get Specific” section is selected Provides information about: – Test sessions that match the specified parameters – Name of TA(s) for the sessions – Number of students associated with each of the sessions
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TA Report
• Features – Hide/show columns – Sort results by attribute Sort report data in any column – General tools – Generate or export the Online Testing Progress Report for the selected TA and session
ORS User Guide Pg. 18
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TA Report
• TA Report Columns – Test Administrator Name – Session ID – Session Start Date – Session End Date – # of Students in Session – Test IDs in Session • TA Report Tools − Enables you to generate the Online Testing Progress Report − Enables you to export the Online Testing Progress Report
ORS User Guide Pg. 18-19
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Test Completion Rates Reports
• Users can create an exported Excel spreadsheet file that shows the total number of students who have started and completed each test.
• Exported file can be viewed in most data analysis programs
ORS User Guide Pg. 20
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Test Completion Rates Reports
• Available Test Completion Rate report types: – State Test Completion Rates – District Test Completion Rates – School Test Completion Rates
ORS User Guide Pg. 20
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Generating Test Completion Rates Reports
• Click on [
Test Complete Rates
] from the [
Test Management Center
] drop-down menu
ORS User Guide Pg. 20
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Parameters for Test Completion Rates Reports
• • •
Step 1: Select a Report
– Reports that are available to a user depends on the user role
Step 2: Select an Entity
– Select the required district or school
Step 3: Select a Test
– Default value is set to select “All” tests
ORS User Guide Pg. 21
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Test Completion Rates Reports
• Columns in Test Completion Rates Reports:
Date Test Name Opportunity District Name District ID School Name School Number Total Student Total Student Started Total Student Completed Percent Started Percent Completed ORS User Guide Pg. 22
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• • •
Logging out of the ORS
It is critical that all users log out of the ORS after use for security purposes Logging out of the ORS will result in logging out of all Smarter Balanced systems – Test Information Distribution Engine (TIDE) – TA Interface – TA Training Site – ORS Use caution using ORS during a test session. Logging out of ORS will also log out of testing session.
ORS User Guide Pg. 8
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Live Demonstration
Questions
Resources
Resources
• The
Online Reporting System User Guide
is available on the California Smarter Balanced portal – http://sbac.portal.airast.org/wp content/uploads/2014/03/Smarter_ORS_UserGu ide_FieldTest2014.pdf
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Help Desk Support
• The California Technical Assistance Center (CalTAC) is there to support all LEA CAASPP coordinators!
Available Monday – Friday from 7 a.m.– 5 p.m. PT
E-mail:
Phone:
800-955-2954
Web site:
http://californiatac.org
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