RP Demo Presentation to FIS
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Transcript RP Demo Presentation to FIS
Procurement card transactions in FIS
Procurement card transactions as
RP FIS documents for
processing & approvals in AISystem
Agenda
Introductions & Logistics
FIS Document RP
Overview & demo
Implementation dates
Policy, procedures, Q&A session with
Procard Administrators
SPA
RP – Remote Purchase
Overview of new process
Receive a daily transaction file directly from Visa
Build FIS document with card transaction details: doc code RP
– doc types JP (JPMorgan Chase) and CM (Commerce)
Set up in Sent status for processing and further approvals similar
to AP Invoice and ID (Barnes) documents
Why doc code RP?
Existing transaction code for JPMorgan Chase card transactions
FIS functionality
Doc Inquiry
PDF Print from Doc Inquiry
Document Print
FIS > Documents > Remote Purchase
Auto and Change options
FIS > Approve Documents
Approvals / Disapprovals / Hold / Monthly sweep
FIS > Account Inquiry
Budget Summary, Pending Transactions, Transaction List
Ability to drill down to document
FIS Functionality
Worklist entry for Incomplete, Disapproved documents
AIS home page message board for Sent RP documents
Stale documents – 14 days
Cardholder notes or reviewer notes field is required
Trail docs
Overdraft checking, budget grouping concepts
No “reject” option
No proportional distribution – but % and amt split allowed
Fund end date edits, regular FIS account edits apply – all new
funds and accounts available immediately without having to call
Procard Admin as long as your RP security allows it.
FIS Approval routing rules
SPA A05-A08; A20-A22
Based on fund codes
No auto approvals or disapprovals
Asset Office A18
LC ≠ 52 and SC-Obj = 64XX / 70XX / 71XX / 3419 / 62XX /
63XX except 6378
Tax Office A1004A
Merchant Country is not USA & Amount is over $100 and SC-Obj =
3533 / 3538 / 3588 / 3417 / 3565
Social Expense Dean’s Level
Same rules and limits as the rest of the FIS documents
International travel 3602 does not route for Dean’s level approval on
RP documents
FIS Security
RP Entry role
Equivalent to the “reviewer” role in PaymentNet
Can allocate accounts
Can route for approvals
Can add trail docs
Can save as is
Can add reviewer notes
Includes Document Inquiry security
Access by department – can review and allocate for ALL cards
in the department
S&P Security Form – RP Entry
FIS Security
RP Approver role
Need to have separate RP approval security – existing FIS
approval security does not apply to RP documents
Document approval limits apply
Cannot approve transactions from the procurement card under
your name
Can approve other card transactions from your department
No separation of duties except for your own card transactions
(cannot approve but can still review and allocate)
S&P Security Form - Approval
FIS Security
RP Cardholder role
For cardholders to enter notes and travel details only.
Cannot allocate accounts
Cannot route for approvals
Cannot add trail docs
Cannot save as is
Cannot view others’ card details from same department
Cannot review or add notes after the transaction is complete (may
change in later phases)
Doc status does not change
Does not include Document Inquiry option
Provided ONLY to those cardholders who add notes
Card Usage Policy & Procedures
Card usage policies and procedures do not change
Cancels / disputes / fraud charges
Procard Administrators
Carrie Slama –935-8640
Sherri Whaley (Kerley) –935-5711
Production Implementation
JPMorgan Chase transactions will be available as FIS
documents beginning Tuesday Sep 24
No security forms to be completed for existing active users
Sweep of unapproved transactions will be consistent with
current process. First sweep in FIS will be in November.
Attaching imaged supporting documentation is NOT
available. It is a current project and this functionality will be
coming in the future.
Summary
Transactions dated Aug 22-Sept 20 will be reviewed and
approved in PaymentNet. October 4 is the final sweep from
PaymentNet.
Transactions dated Sept 21 and after will be reviewed and
approved in FIS starting on Tuesday, Sept 24.
Demo
RP Entry login
Approver login
Cardholder login
Q & A session
Sample transactions
Charges on SPA funds
Charges on SPA funds
Charges on SPA funds
Sample transactions
Sample transactions
Sample transactions
Sample transactions