Transcript How PIMS Data Affects AMAO Determinations

How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
How PIMS Data Affects AMAO
Determinations
2012 - 2013 School Year
Presenters:
Linda Long
Tami Shaffer
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
March 8 Snapshot Templates
•
•
•
•
Student Template
Student Snapshot Template
School Enrollment Template
Programs Fact Template
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Who Reports
• School Districts
• Charter Schools
• Comprehensive Career & Technical Centers
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Window For This Collection
• March 8 English Language Learners – ACCESS for ELLs
PIMS Collection Window:
– February 25, 2013 – March 8, 2013
– Snapshot Date – March 8, 2013
• March 8 English Language Learners – ACCESS for ELLs
Student Accuracy Certification Statement (ACS):
– Due March 22, 2013
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Purpose of March 8 PIMS Collection
• Collect the number of current Limited English
Proficient (LEP) students (K-12) enrolled at your LEA
during the ACCESS for ELLs testing window (January
28 – March 8) who were administered the ACCESS
for ELLs assessment.
• Collect the number of current Limited English
Proficient (LEP) students (K-12) enrolled at your LEA
during the ACCESS for ELLs testing window and
administered the ACCESS for ELLs assessment who
are Title III served.
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Who to Report
• Report all current ELL students eligible to be counted
as a Limited English Proficient (LEP) student.
• Report all current ELL students eligible to be counted
as a Title III served student.
• Report all current ELL students who were
administered the ACCESS for ELLs assessment during
the ACCESS for ELLs assessment window (January 28
– March 8).
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Important PIMS Data
Elements Needed for
the March 8 PIMS
Collection
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Format for Data Element Slides
• PIMS template
specifications.
Bureau of Teaching and Learning
• PIMS data fields used
for accountability,
federal and state
reporting purposes and
for data analysis.
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
PAsecureID
• PIMS March 8 ELL – ACCESS for
ELLs Data Collection
• Field # 4 – STUDENT ID
• PIMS required field
• PIMS validations indicate number
is valid only…it does not indicate
student name and PAsecureID
match
Bureau of Teaching and Learning
HELPFUL HINTS:
• Unique ID assigned to
student…Single ID follows
student through grades & LEAs
(PK – Postsecondary)
• NEVER create a new ID unless
student is new to PA public
school system
• Ask for PAsecureID on
confidential transcripts for
transfer students
• Don’t assume K students do not
have a PAsecureID. If a student
attends a public Pre-K program
the student could already have
a PAsecureID.
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
PASecureID Home Page
From the main page, users navigate to each of the 4 key functions
1. Upload Batch File: upload data for multiple students in a Student Batch File and
assign IDs
2. Enter Individual Student: input data for one student to edit, update data, or assign
an ID
3. Student Search: search for individual student records
4. Extract & Download Batch: extract and download different types of batch output
files (not covered in this presentation)
The main page
also displays all
batch
submissions
Bureau of Teaching and Learning
Division of Curriculum
10
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
PASecureID Home
There are 3 types of Student
Search: Simple, Advanced, and
State ID
Access “Student
Search” to determine
if a PASecureID
already exists
Bureau of Teaching and Learning
Division of Curriculum
11
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Search Individual Student – “Simple”
“Simple Search” option using first and last names
It is not necessary to enter the complete names;
a partial name entry will still yield an effective
search. For example, Mickey Mouse could be
searched as shown above.
Bureau of Teaching and Learning
Division of Curriculum
12
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Advanced Search
Using additional student data
male
A broader range of search criteria
may yield more exact results.
However, if incorrect data is
recorded in PAsecureID an existing
student may not be found.
Bureau of Teaching and Learning
Division of Curriculum
13
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
State ID Search
Using the “State ID” option
This search allows user to search by a known
ID; useful if ID is valid and student data is
wrong, or if an ID has been retired
Bureau of Teaching and Learning
Division of Curriculum
14
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
PAsecureID Reference Materials
• PAsecureID Documents:
http://www.education.state.pa.us/portal/server.pt/community/pasecurei
d/8584/pasecureid_document_repository/526354
(From the PDE home page: www.education.state.pa.us, choose the
following links on the left navigation bar: “Programs” > “Programs O-R” >
“PAsecureID” > “PAsecureID Document Repository”
 PAsecureID Webinars
 PAsecureID Memos and Announcements
 PAsecureID How To Guides and Training Documents
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
English Language Learner Status
• PIMS March 8 ELL- ACCESS for ELLs
Data Collection
• Field # 41 – LEP/ELL STATUS
• PIMS required field
• PIMS Valid Values=
• 01 – Current ELL
• 03 – Former ELL, exited, and in 1st
year of monitoring
• 04 - Former ELL, exited, and in
2nd year of monitoring
• 05 – Former ELL, exited, & no
longer monitored
• 99 – Never ELL
Bureau of Teaching and Learning
• Used for AMAO Accountability,
federal reporting, and data
analysis:
• Valid Value = 01
(Current ELL)
• Used for federal reporting
purposes and data analysis:
• Valid Value = 03
(Former ELL, exited, and in 1st year of
monitoring)
• Valid Value = 04
(Former ELL, exited, and in 2nd year of
monitoring)
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
ESL or Bilingual Education Program (Core)
Programs Fact Template
• PIMS March 8 ELL- ACCESS
for ELLs Data Collection
• PIMS Programs Fact
Template (cumulative
template)
• Field 5—Program Code 031
ESL or Bilingual Education
Program
Bureau of Teaching and Learning
• Valid Values=
Field #5--Programs Code, PIMS
Programs Fact Template
Valid Value= Program Code 031
(ESL or Bilingual Education
Program (Core))
AND
Field #41--LEP/ELL Status
Student Snapshot Template
Valid Value=01
(Current ELL)
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
LEP/ELL Eligibility
• PIMS March 8 ELL-ACCESS for
ELLs Data Collection
• Field 95 – LEP/ELL Eligibility
• A Title III Indicator to identify
which ELL students are Title III
served.
• This Field is conditionally
required for ELLs with a valid
value of 01 in Field 41 (LEP/ELL
Status).
• Valid Values for Field 95:
• Yes – Title III Served
• No – Not Title III Served
Bureau of Teaching and Learning
• Used for AMAO Accountability,
federal reporting, and data
analysis:
• Valid Values=
Field # 41–LEP/ELL STATUS
Valid Value = 01
(Current ELL)
AND
Field #95–LEP/ELL Eligibility
Yes – Title III Served
No – Not Title III Served
AND
Field #5-Programs Code, PIMS
Program Facts Template
Valid Value = Program Code
019
(Title III (Supplemental LEP))
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Student is Title III
• PIMS March 8 ELL-ACCESS
for ELLs Data Collection
• PIMS Programs Fact
Template (cumulative
template)
• Field 5 – Programs Code 019
Title III (Supplemental LEP)
Bureau of Teaching and Learning
•
Used for AMAO Accountability,
federal reporting and data analysis:
• Valid Values=
Field #41–LEP/ELL STATUS, Student
Snapshot Template
Valid Value = 01
(Current ELL)
AND
Field #95–LEP/ELL Eligibility
Yes – Title III Served
No – Not Title III Served
AND
Field #5-Programs Code, PIMS
Program Facts Template
Valid Value = Program Code
019
(Title III (Supplemental LEP))
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Student Last Name
• PIMS March 8 ELL- ACCESS
for ELLs Data Collection
• Field # 133 – LAST NAME
LONG
• Used to match a test
booklet to the PIMS March
8 data reporting collection
for accountability and
federal reporting purposes.
• PIMS required field
• Legal last name (surname)
of the student
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Student First Name
• PIMS March 8 ELL- ACCESS for ELLs
Data Collection
• Field # 134 – FIRST NAME
LONG
• Used to match a test booklet to
the PIMS March 8 data reporting
collection for accountability and
federal reporting purposes.
• PIMS required field
• Full legal first name of the
student
• No nicknames or initials
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Student Middle Name
• PIMS March 8 ELL- ACCESS
for ELLs Data Collection
• Field # 142 – MIDDLE
NAME-the full middle name
of the student
• PIMS optional field
• May enter middle initial,
but strongly recommend full
middle name of the
student.
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
District Code
• PIMS March 8 ELL- ACCESS
for ELLs Data Collection
• Field # 1- DISTRICT CODE
• PIMS required field
• The unique 9-digit numeric
AUN assigned by PDE
• Educating district
• LEA submitting data
Bureau of Teaching and Learning
• Represents the tested
district for the student for
accountability, federal
reporting and data analysis.
• 9-digit numeric AUN
(Example: 123456789)
• Must be a valid LEA per
EDNA
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
School (Location) Code
• PIMS March 8 ELL- ACCESS
for ELLs Data Collection
• Field # 2 – LOCATION CODE
• PIMS required field
• 4-digit PDE school number
Bureau of Teaching and Learning
• Represents the tested
school for reporting
purposes.
• Must be a 4-Digit PDEdefined school number
• School must have
association with LEA in
EDNA
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Birth Date
• PIMS March 8 ELL- ACCESS
for ELLs Data Collection
• Field # 14 – BIRTH DATE
• All dates must be entered in
ISO format (YYYY-MM-DD)
• PIMS required field
Bureau of Teaching and Learning
• Used to match a test booklet to
the PIMS March 8 collection for
accountability and federal
reporting purposes.
• Birth dates must be 8-digit
numeric and is reported in a
MMDDYYYY format and:
– Must be valid month (01 – 12)
– Must be valid date (01 – 31)
– Must be valid year (Example:
1991 – 2006)
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Race/Ethnicity
• PIMS March 8 ELL- ACCESS
for ELLs Data Collection
• Field # 27 – RACE OR
ETHNICITY CODE
• PIMS required field
• A single code identifying the
race and ethnicity of a
student.
Bureau of Teaching and Learning
•
Reporting Valid Values=
1 –American Indian/ Alaskan Native
(not Hispanic)
3 – Black or African
American (not Hispanic)
4 – Hispanic (any race)
5 – White (not Hispanic)
6 – Multi-Racial/Two or more races
(not Hispanic)
9 – Asian (not Hispanic)
10 – Native Hawaiian or
other Pacific Islander (not
Hispanic)
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Native Language
•
PIMS March 8 ELL- ACCESS for ELLs
Data Collection
•
Field # 123 – HOME LANGUAGE CODE
•
The NCES code for the specific
language or dialect used to
communicate in the student’s home.
•
This is a PIMS conditionally required
field. Required if language is not US
English.
•
Language codes are located in PIMS
User Manual, Volume 2, Appendix J.
Bureau of Teaching and Learning
•
•
Used for federal reporting purposes
and data analysis.
If field #123 is blank, US English is
assumed.
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Grade
• PIMS March 8 ELL- ACCESS
for ELLs Data Collection
• Used for federal reporting
purposes and data analysis.
• Field # 10 – CURRENT
GRADE LEVEL
• Valid Values= K5A, K5P, K5F,
001, 002, 003, 004, 005,
006, EUG, 007, 008, 009,
010, 011, 012, SUG
• PIMS required field
• Valid Values = PKA, PKP,
PKF, K4A. K4P, K4F, K5A, K5P,
K5F, 001, 002, 003, 004,
005, 006, EUG, 007, 008,
009, 010, 011, 012, SUG
Bureau of Teaching and Learning
• All current ELLs (K-12)
• Pre-K students should not
be tested using ACCESS for
ELLs.
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Date First Enrolled in a US School
• PIMS March 8 ELL- ACCESS for ELLs
Data Collection
• MMDDYYYY
• Field # 110 – DATE FIRST ENROLLED
IN A US SCHOOL
– PIMS conditionally required field
for ELL students only
– (NOTE: For students born in the
US into non-English speaking
households, enter the date first
enrolled in a US school. Use best
information available on prior
enrollments.)
• ISO Format (YYYY-MM-DD)
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Date First Enrolled in an ELL or Bilingual
Education Program (CORE)
•
PIMS March 8 ELL- ACCESS for ELLs
Data Collection
•
Field # 68 – DATE FIRST ENROLLED IN
AN ELL or BILINGUAL EDUCATION
PROGRAM (CORE)
•
Conditionally required field for ELL
students
•
ISO Format (YYYY-MM-DD)
•
Date the student was first enrolled in
an ESL or Bilingual education (core)
program since first enrollment in a US
school. Use best information
available on prior enrollments
Bureau of Teaching and Learning
• Indication of length of time in
LEP/ELL program
• PDE converts the date format to
number of years in program.
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Gender
• PIMS March 8 ELL- ACCESS
for ELLs Data Collection
• Field # 15 – GENDER CODE
• PIMS required field
• Used for federal
reporting purposes and
data analysis.
• Valid Values = M or F
• Valid Values = M or F
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Student Has an IEP (excluding
Gifted)
• PIMS March 8 ELL- ACCESS for
ELLs Data Collection
• Field # 38 – SPECIAL EDUCATION
• PIMS required field
• Valid Values =
Y - Has IEP
E – Exited IEP < 2 years
N – No IEP or Exited IEP > 2
years
Bureau of Teaching and Learning
• Valid Values=
Y indicates that student has an IEP
and equals a PIMS value of Y in Field
#38
N indicates that student does not
have an IEP and equals a PIMS value
of E or N in Field #38.
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Student Receives Migrant
Education Program Services
• Official migrant data is
sourced in from MIS
2000
Bureau of Teaching and Learning
• Valid Values= Y or N
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
504 Plan
•
PIMS March 8 ELL- ACCESS for
ELLs Reporting Collection
Snapshot
•
Field 70 – ADA Status Indicator
•
PIMS Required field
•
Valid Reporting Values:
– Y = Yes
– N = No
Bureau of Teaching and Learning
• Valid Values = Y or N
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
PIMS Validation Reports
• Production
o Public Folders > escholar
Framework for Cognos >
Production > LEP Reports >
ACCESS for ELLs Reporting
Collection
 Access for Ells Extract Warnings
– Students at Location 9999
 ACCESS for Ells Extract Warnings
– Duplicate Students Reported
by Other LEAs
 ACCESS for ELLs Detail Validation
Report
Bureau of Teaching and Learning
• Verify
o Public Folders > escholar
Framework for Cognos > Verify >
Validation Reports > Template
Verification
 Student Snapshot Template
Details (Excel)
 Choose March 8, 2013 Snapshot
Date
 Program Fact Template Details
 Choose March 8, 2013 Snapshot
Date
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
PIMS/MetriTech
Data Validation/Correction Windows
Important Dates:
MetriTech Data Validation
website and PIMS March 8 ELL
-ACCESS for ELLs Reporting
Collection snapshot open for
LEAs to validate demographic
information:
 Validation Window:
4/15/13 – 4/19/13
Bureau of Teaching and Learning
Important Dates:
MetriTech Data Validation
website and PIMS March 8 ELL
-ACCESS for ELLs Reporting
Collection snapshot open for
corrections(ONLY FOR LEAs
NOTIFIED BY PDE):
 Correction Window:
5/6/13 – 5/10/13
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Accuracy Certification Statements
• ACCESS for ELLs Reporting Collection
o Print Accuracy Certification Statement
Production > LEP Reports > ACCESS for ELLs Reporting
Collection
 ACCESS for ELLs Reporting Collection Accuracy Certification
Statement (March 8 Snapshot Date)
Due Date for ACS: March 22, 2013
Submit signed ACS
 Via Fax: 717-787-3148 OR
 Via Mail: Tami Shaffer, Education Administration Associate,
Department of Education, Bureau of Teaching & Learning, 333
Market Street, 8th Floor, Harrisburg, PA 17126.
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
PIMS Resources
• PIMS website:
o Go to www.education.state.pa.us
o Click on the “Programs” link on the left side of the
website.
o In the “Programs” section, choose the “Pennsylvania
Information Management System (PIMS)” link.
• PIMS Application Support:
– Technical questions should be directed through the PIMS
Application Support at 1 (800) 661-2423.
Bureau of Teaching and Learning
Division of Curriculum
How PIMS Data Affects AMAO Reporting
Tom Corbett, Governor
Ron Tomalis, Secretary of Education
www.education.state.pa.us
Contact Information
• Technical Issues
– PIMS Application Support
– 1 (800) 661-2423
• Linda Long
– [email protected]
• Tami Shaffer
– [email protected]
Bureau of Teaching and Learning
Division of Curriculum