Transcript Southeast Region Pop Warner - Greater Jacksonville Pop Warner

Southeast Region
Pop Warner
Team Book Order
Updated 2012
Team Book Order
for Book Check
Correct book order:
Start with this documentation
• Certified National Roster
• Head Coaches Certificates -football to also
include USA or ASEP cert & cheer to also
include ASEP cert
• Team Staff Certificates
• Team Parent Certificates- if required by the
league
• First Aid/CPR card(copy)
• Student Demonstrators/Coach Trainees
• Emergency Action Plan
• Participants
– Football players – O/L-jersey number then
regular weight in jersey number
– Cheerleaders/Dancers – Alpha order
Team Book Order
continued
Certification documentation must be placed in the
team book in the following order for EACH
participant:
• Sleeve #1 FRONT:
• SE Region PW Official ID Card
• Sleeve #1 BACK:
• Birth certificate
• Sleeve #2 FRONT:
• 2nd page of Physical form – Doctor’s Signature
page
• Sleeve #2 BACK:
• 1st page of Physical form
• Sleeve #3 FRONT:
• 2nd page of Participant/Parental Consent Form –
Signature page
• Sleeve #3 BACK:
• 1st page of Participant/Parental Consent Form
• Sleeve #4 FRONT:
•
Scholastic info.- GPA Spreadsheet & Report Card
• Sleeve #4 BACK:
• Waivers, Special information
Sleeve #1 Front -Official ID card
The front of this sleeve must be cut out on the bottom
section to allow the card to be stamped without removing
the sheet each week.
The Association fills out the top section and attaches a recent picture of the child
with glue stick(make sure no one else is in picture and it is a legible/clear picture).
Picture must be stamped by the League as verification of the child on the card.
The middle section gets filled out also by the association, the card gets verified by
the League, the League adds the certified weight & date for football, for
Cheer/Dance the League adds the certified date and then the card gets signed off
by League Official.
League
Stamp here
Sleeve #1 Back - Birth Certificate attached
to the back of the ID card
(an original certificate or a certified copy)
The stamp verifies comparison with original document to the
certified copy.
Stamp near the Date of Birth. See arrow above. This is verified by a
League official. Make sure to check the name of the child & the
DOB, not the date filed. A common mistake.
If you have a foreign language birth certificate- you must attach a
notarized document translating the vital information into English.
All this
area
needs to
be filled
out also
League
Stamp Here
Sleeve #2 Front- Pop Warner Physical Form2nd page Doctors Signature Page
On this page you are verifying the doctors signature, the
proper form, and date (the current year). Stamp by Doctor’s
signature. See arrow above. This is verified by a League
official.
Only the following can sign a physical- MD’s, DO’s ,PA’s, ARNP’s, CNS’s
DC’s(Chiropractor) – RN, Medical Assistants, LPN, CAN, Athletic Trainers,
certified/ registered Chiropractor Assistants ARE NOT allowed to sign
this form and it will get rejected.
Sleeve #2 Back- Pop Warner Physical Form1st Page
On this page you are making sure the parent’s or guardian’s
has signed. See arrow above. This is verified by a league
official.
The top part of the form needs to filled out by a parent or
guardian completely. See arrows above.
League
Stamp Here
Sleeve #3 Front- Participant/Parental Consent
Form- signature page **Place this sleeve upside
down – this way you can stamp the sheet
easily.
On this page you are verifying the parent’s or legal guardian’s
signature. See arrow above. This page must be dated also. This
is verified by a league official.
The participants name needs to be filled out. Also the
participant needs to sign and understand this contract. No
matter how young the child is.
Sleeve #3 Back- Participant/Parental
Consent Form
Make sure this section is filled out completely down
to the Pop Warner Box.
Get email and phone numbers of parents/guardians,
and also emergency contacts.
Sleeve #4 Front- GPA Spreadsheet with full
report card behind the spreadsheet
Make sure the names match, on the spreadsheet and
the report card.(The report card must include all 4 – 9
week periods or semesters from the previous year)
This sheet can ONLY BE STAMPED by the League
Scholastic Coordinator. See above for correct format
of stamp
Sleeve # 4 Back Waivers/Special information.
All Legal paperwork including:
Name Changes
Guardianship
Adoption papers
Waivers
Media Release Forms
Doctor’s notes/ clearances
Sleeve # 4 Back Waivers/Special information.
Book Certification Error Form
This form is an optional tool to help check books and
let you document the items that are incorrect so they
can be fixed before final book checks.