HUMAN RESOURCE MANAGEMENT DIVISION

T&D Social Interaction Health & Safety Promotion

Managing Human Resources through 3 H's of Heart, Head and Hand, Feel by Heart, Think by Head and Implement by Hand

Higher Education Commission, Government of Pakistan H-9, Islamabad (Pakistan), Exchange: (051) 90400000 Tele: 051-90401400; Fax: 051-90401402 www.hec.gov.pk/hrm [email protected]

Awais Ahmed Director General (HRM)

Human Resource Management Division : Belief

Human Resource -the most important Asset Three Pillars of Human Performance Employee Development, Support & Enabling Work Environment Motivation & Commitment Excellency in Performance Organization Effectiveness

• • • • • • • •

Core Functions of HRM Division

Deals with the Personnel / Establishment matters of the HEC’s Regular, Project / Contract employees including appointments promotions and transfers etc.

Provides human resource to various Divisions/Sections according to HEC budget and as per approved projects being run by the HEC. Arrange meetings of the Selection Board, Selection Committee / DPC, Scrutiny Committees etc.

Maintains the PERS/ ACRs and Service Statements / Service Books of the officers / officials.

Process the cases of Employees for Pension, G.P. Fund, Group Life Insurance, Benevolent Fund and Trainings all around Pakistan.

Provides house requisitioning and medical facilities to entitled employees.

Maintains active collaboration and coordination with all the other Divisions/ Sections of HEC. R&I Section

Human Resource Management Division: Roles

Organizational Development

Manpower Placement, Training and Development , Job Rotation, Retention Planning, Promotion, Appointment,

Welfare Communication & Relation Initiatives & Changes

Housing & Medical facilities, Pension/ Gratuity, Group Life Insurance, Benevolent Fund. Working Environment, , education, awareness on health and safety and other issues, recreation facilities, etc.

Employees relations, grievance and disciplinary procedures, settlement of disputes, etc.

Employees Engagement, Employees Branding , Compensation, Teaming up for tasks such as Gender Mainstreaming, Programs for Disabled HEC Employees, Paper Recycling , Education for Employees and their children, Retreat programs etc.

Automation of Dak System, Weekly meetings with HEC Divisions / Sections / Offices.

Sanctioned, Working & Vacancy Position of HRM Division

S.#

1 2 3 4 5 6

Name of Post

D.G.

Director Dy. Director Assistant Director Superintendent Stenographer

BPS

20 19 18 17 16 16

No. of Posts Sanctioned Working

1 1 2 1 1 1 5 3 2 3 3 1

Name

Mr. Awais Ahmad Mr. Muhammad Faisal Butt Mr. Muhammad Arif Mr. Abaidullah Anwar Mr. Niaz Hussain Ms. Sadia Bukhari Mr. Wajid Ali Saleem Mr. Amjad Hussain Shah Mr. Zaheer Khan Mr. Muhammad Rafiq 7 Assistant Incharge / Assistant 15 & 14 7 4 8

10 11

12 13 14 15

16

17 Computer Operator Stenotypist Data Entry Operator Gestetner Operator Machine Operator UDC Mender/Daftri Record Sorter Naib Qasid 15 14 12 8 5 2 1 9 3 3 1 0 1 1 1 5 1 1 3 1 1 0 1 1 3 1 1 Mr. Muhammad Younis Mr. Muhammad Shafiq Mr. Noor Shah Hayat Mr. Sheeraz Mr. Zeshan Mr. Zakir Mr. Qaiser Khan Mr. Wasim Akhtar, (CPS) Mr. Muhammad Usman Mr. Gul Sultan Mr. Israr Shaheen Ms. Shehla Sabir Mr. Usman Mr. Waseem Mr. Afzal Mr. Wali

Total 35 26

R&I Section

S. No.

Name of Post BPS 1 2 3

Stenographer Assistant LDC 16 15 7

No. of Posts Sanctioned

1 1 3

Working

1 1 3

Name

Mr. Mumtaz Ahmad Mr. Abdul Khaliq Mr. Irfan Mr. Muhammad Azam Mr. Sajid Hussain (CPS)

4 5

Despatch Rider Qasid 5 2 4 3 3 2 Mr. Irfan Mr. Rehman Mr. Waqar Akbar Khan Vacant-1 Mr. Khalid Mr. Hafeez Vacant-1

Total 12 10

Human Resource Management - Organogram

HRM Division

Director General (HRM) BPS-20 (Mr. Awais Ahmad) Director (HRM) BPS-19 (M. Faisal Butt) Dy. Director (HRM) BPS-18 (Mr. M. Arif) Dy. Director (HRM) BPS-18 (Vacant) Mr. Mumtaz Ahmad, Incharge (R&I) Mr. Wajid, Supdt Accommodation Cases, PERs, General Cases Assistant Director BPS-17 (Mr. Niaz) Medical, Pension cases Mr. Shafiq, Assistant Incharge Mr. Noor, Assistant Mr. Usman Butt, DEO Mr.M. Usman, Record Sorter Assistant Director BPS-17 (Ms. Sadia) Personal cases BPS-1 to BPS-15 and Training cases Mr. Zaheer ud Din, Amijd, Supdt (MP Cases and General Cases) Assistant Director BPS-17 (Vacant) Assistant Director BPS-17 (Mr. Abaidullah) Project employees, personal, recruitment etc.

Mr. Amijd, Supdt (BPS-16 & above cases) Mr. Qaiser Khan, IT Admin Mr. Israr Shaheen, UDC Mr. Zeeshan, C.O. Mr. Sheraz, Assistant Mr. Zakir, C.O. Mr. Younis, Assistant

HIGHER EDUCATION COMMISSION Sanctioned /Working Position of Regular posts BPS Sanctioned Working FEDERAL MINISTER MP-I MP-II MP-III 22 21 20 19 9 8 7 6 5 18 17 16 15 14 12 11 10 1 2 5 5 2 3 12 36 13 7 45 6 68 56 114 76 68 83 6 9 13 1 1 3 5 1 2 6 25 13 6 37 5 60 37 84 65 52 57 6 7 12

4 3 2 1 Business Automation Wing (fixed salary posts)

TOTAL

3 83 3 114 7

840

Total Working Position Chairman Officers Working on Contract (MP Scale -9 & Other – 5) Officers/Officials Working on Regular Basis Project Employees Internees-33+NIP-10 Contingent Paid staff Total: Total No. of advertised posts Regular PERN-23, BPS-20& above-5, BPS-3 to 14- 28 TESP Project No. of Project funded positions advertised 3 67 3 43 5

606 1 14 591 195 43 73 917 81 56 14 11 From Pre. Slide

Working Position of Officers & Officials Chairman:

1

Officer working in MP Scale:

9

Officer working in BPS-17 & above:

155

Official working in BPS-16 & below:

436

Contract Employees equivalent to BPS-17 & above:

96

Contract Employees equivalent to BPS-16 & below:

104

Female 23%

Project Employees - Gender Wise

Male 77%

Station Wise Nomination - 2011

168 149 200 150 100 50 0 12 Local Training Foreign Training In house Training

Employees participation in Training No of Particapted

400 300 200 100 0 226 265 2009 2010

Year

329 2011

Issuance of appointment letters to selected candidates If no Candidate Found Suitable Post is to be Re advertised Demand / Acquisition of Staff/ Availability of Position

Process

Duration : 4 Months Preparation of Advertisement Preparation of Statement of Applicants Obtaining approval of the Competent Authority NTS test in case of BPS-17 to 19 and equivalent Preparation of Selection Committee Minutes

Recruitment & Selection Process

Scrutiny Committee Meeting Test and Interviews Preparation of Minutes of Scrutiny Committee Meeting Preparation of Working Paper Issuance of Interview Call letters Obtain Date and Time for Selection Committee Meeting Obtaining approval of the competent authority

Medical Coverage

06 Hospitals stands at the panel of HEC in Islamabad and Rawalpindi

Shifa International Hospital, Islamabad NESCOM Hospital, Islamabad KRL Hospital, Islamabad Family Health Hospital, Islamabad Bilal Hospital, Rawalpindi Ahmed Medical Complex, Rawalpindi Hospitals stands at panel of HEC Regional Centres Ittefaq Hospital (Trust), Lahore Liaquat National Hospital, Karachi Rehman Medical Institute, Peshawar

Gender Wise Status Accommodation Facility

Budget Allocation and Utilization Accommodation, Medical and Training (2011-12)

Budget Accommodation Medical Foreign / Inland Capacity Building Allocation 35.438

18 7 15 Utilization 27.7

7.1

6.9

1.2

% 78.16

39.44

98.57

8.00

Training Cases through SAP

Medical Cases through SAP

Accommodation Cases through SAP

HRM Web Site Corner

Human Resource Management Division

–

On

Going Activities in addition to routine tasks

Review of HEC Recruitment & Services Rules Integration of HRM Functions with SAP Automation of DAK System Subsidized Dental Treatment Facility for HEC Entitled Employees Subsidized Medical Facility to HEC Project / Contract / CPS Employees Automation of Leave Cases Establishment of HEC Community Centre Up gradation of HEC Daycare Centre Regularization of Contractual Staff / CPS equivalent in BPS- 1 to BPS-4 Recruitment against 22 PERN Positions, 15 TESP Positions & 5 positions in BPS-20 & above & position advertised against Balochistan Quota Completion of PERs / ACRs / Work & Conduct for the year 2011 HR Review for the financial year 2012-13 Training opportunities for low paid employees

Thanks