Transcript banner time entry training

Banner
Web Time Entry
Hours Entry in ESS
04/26/12
1
Definition of Timesheet Period Status
2
Employee signs into ESS. After successful sign in, the following menu
is displayed:
3
Employee clicks on Time Sheet Link
4
Non-approver employee opens the Pull Down below Pay Period and Status,
selects the correct Pay Period then clicks on the Time Sheet Button.
5
Repeat steps for entering exception time, then submit timesheet for
approval.
You may want to make this note on all the timesheets: Actual holiday
time (i.e. Thanksgiving Day, Christmas Eve and Christmas Day)
are not to be entered on the timesheet.
6
Employee clicks on the Enter Hours link for the day he wishes to enter hours, in
this case, Monday Apr 02, 2012. Because this employee enters time with
“Time In” and “Time Out” data, the next page (6) is displayed for him.
7
Employee enters Time In and Time Out, being mindful of the AM and PM fields. In this
example, the employee worked 4 hours. If he had worked 8 hours (with an hour for
lunch), he would have also entered 1:00PM and 5PM. Employee then clicks Save.
8
To copy a normal schedule, the employee will check the days in the pay period that he
has worked the 8:00am – 12:00pm schedule and clicks the Copy button. He will receive
a message “Your hours have been copied successfully.” Next he click the Time Sheet
Button.
9
After clicking the Time Sheet button on the prior window, this window shows the
employee how his hours were copied. If the employee has not worked additional hours
during the pay, he can Submit for Approval. Before submitting, he can add Comments,
Preview the entire 2 weeks, Restart or click Next to get to the second week in the pay.
10
After clicking Submit for Approval, the employee can see that his timesheet is
Waiting for Approval From his Approver/Manager.
11
If the employee goes back to the Time Sheet Selection page, he will see that
his timesheet is in Pending Status, meaning pending approval from his
approver/manager.
12
If an employee receives this error it can be caused by multiple things: Contact your Human Resource
Department
Questions
 How do I access my timesheet? You will received instructions along with
your User ID and password before your college begins WTE.
 When is my college scheduled to begin WTE? Human Resources at your
college will be provided with your schedule.
 What should I do, if I cannot access my timesheet? Instructions will be
provided before you are scheduled to begin WTE.
 What “if ” I do not see all of my all of positions when accessing my
timesheet? Contact your human resources department.
 Can we practice entering on a timesheet? We are hopeful in providing a
simulated instance for those to practice.
14
Banner
Web Time Entry
Exception Hours Entry in Employee Self Service
04/26/12
15
Definition of Timesheet Period Status
16
Employee signs into ESS. After successful sign in, the following
menu is displayed:
17
Employee clicks on Time Sheet Link
18
When an Approver clicks on the Time Sheet link, he is taken to a Selection Criteria
page. Approve or Acknowledge Time is the default radio button that is filled in. If
the Approver is entering his Hours or Exception Time, he has to click Access my
Time Sheet under the My Choice button.
19
Employee opens the Pull Down below Pay Period and Status, selects the
correct Pay Period then clicks on the Time Sheet Button.
20
Repeat steps for entering exception time, then submit timesheet for approval.
You may want to make this note on all the timesheets: Actual holiday time (i.e.
Thanksgiving Day, Christmas Eve and Christmas Day) are not to be
entered on the timesheet.
21
Employee clicks on the Enter Hours link for the day he wishes to enter
Exception Time, in this case, Monday Apr 02, 2012.
22
Employee enters 8 hours in the box circled below and then clicks Save. If he
wishes to copy these hours to the entire week or entire pay period, he clicks Copy
after saving. Exception hours maybe split between multiple leave taken codes in a
given day.
23
To enter multiple exceptional time for the same day Click on the “Enter Hours” link corresponding with the
date and type of leave(annual, sick, etc.) enter number of hours then save. Next click on same date and
enter a different type leave.
24
Eight (8) hours have been saved on Monday. To copy, click the Copy
button.
25
To copy annual leave taken for the entire week, the employee will check the
remaining days in and clicks the Copy button. He will receive a message “Your
hours have been copied successfully.” Next he click the Time Sheet Button.
26
After clicking the Time Sheet button on the prior window, this window shows the employee how
his hours were copied. If the employee has taken additional hours during the pay he can go
through the process to enter sick or comp time. Before submitting, he can add Comments,
Preview the entire 2 weeks, Restart or click Next to get to the second week in the pay. He then
clicks on the Submit for Approval box.
27
After clicking Submit for Approval, the employee can see that his
timesheet is Waiting for Approval From his Approver/Manager.
28
If the employee goes back to the Time Sheet Selection page, he will see
that his timesheet is in Pending Status, meaning pending approval from
his approver/manager.
29
If an employee receives this error it can be caused by multiple things:
1. see what needs correcting. HR will have to correct the error.
Questions
 How do I access my timesheet? You will receive instructions along with your
UserID and password before your college begins WTE.
 When is my college scheduled to begin WTE? Human Resources at your
college will be provided with your schedule.
 What should I do, if I cannot access my timesheet? Instructions will be
provided before you are scheduled to begin WTE.
 What “if ” I do not see all of my positions when accessing my
timesheet? Contact your human resources department.
 Can we practice entering on a timesheet? We are hopeful to have a
simulated timesheet available.
31