Transcript Visiting Student Process by Cheryl Charles
Visiting Student Process
Who can come to MIT as a Visiting Student (VS)?
Eligibility Students who are pursuing an undergraduate or graduate degree at an institution in the US (other than MIT) or abroad Students must be enrolled in a degree program for the entire duration of the VS stay at MIT Length of Stay Minimum of 3 weeks and a maximum of 12 months 2
Visiting Student Restrictions
Restrictions No course participation allowed No on or off campus employment allowed All research must be conducted ON MIT campus ONLY VS status is NOT available for: Current MIT Degree Students Current MIT Special Students Students who have withdrawn or are on a leave of absence Must be on J-1 (Non-degree) Student Visa Except for US citizen, Perm. Resident, Int’l from other US institution Substantial funds (51% or more) must come from Non-personal source (Non-Personal funds could be government, home university funds, MIT funds, or private organization). It cannot be family funds.
Visiting Student Checklist
What does RLE need? Send to: [email protected]
1) Completed MIT Visiting Student Request Form All fields completed with accurate dates of visit Registration and Student Activity Fees (will PI or student pay?) 2) Invitation Letter Template provided, please ensure accuracy On PI’s letterhead. Follow sample letter provided 3) Copy of inside biographical page from VS’s passport.
(If your request is returned for edits, additions, etc… - re-submit entire package (items # 1 & 2 together) to speed up the process.) 4
Visiting Student Request Process
Complete MIT Visiting Student Request Form Completed and submitted to: [email protected]
75 days to 90 days in advance
of arrival date.
` Processing Fee Mandatory $1,000 must be paid by Professor from a discretionary account. Reason for Visit 3-4 sentences- explain why the student is visiting, and benefit to lab Registration and Student Activity Fee Can be paid by student or Professor. If PI is paying, a discretionary account must be used.
MIT Visiting Student Request Form
The Form (handout) 6
Visiting Student Invitation Letter
Follow the format of the sample invitation letter.
Action items are indicated in bold.
Apply that format on the PI’s letterhead. If your PI typed up the letter, edit to comply with the format provided.
Send finished documents to: [email protected]
Sample Invitation Letter - use your own letterhead
The letter (handout) 8
Must be requested
at least 1 month before
the appointment end date- at least 40 days recommended.
End date cannot exceed the 12 month limit from a student’s original start date.
Required documents DS-2019/VS Extension Request Form – visiting student should contact Mayoka Takemori, [email protected]
directly for form.
Letter from host faculty including new end date, signed off by Professor – revise the original VS letter with new end date –send to [email protected]
Letter of Enrollment from the Home University Proof of Funding 9
PIs, Visiting Students, and or, Administrative Assistants must contact Mayoka Takemori, [email protected]
for all immigration issues.
Visiting Student website: https://web.mit.edu/iso/iso/visiting/visitor.shtml
Training site: https://stellar.mit.edu/S/project/rle-aa/materials.html
RLE online fillable forms: http://www.rle.mit.edu/services/online-services/ Handouts; a.
Who can Come to MIT as a Visiting Student b.
Estimated Monthly Expenses for a Visiting Student MIT Visiting Student Request Form Sample Invitation Letter 11