Transcript Powerpoint

NAPUS FALL TRAINING
CONFERENCE
Saturday, Nov 2, 2013
Jerome Vogel
The New MyPO
Access to MyPO is now made completely through eAccess
The MyPO Certification Survey – is no longer used
In eAccess, request MyPO
• “Blue Intranet” is no longer used
To add or remove offices to you MyPO access –
• Log onto eAccess, select MyPO and modify your current access by
adding or removing the FDB number of the office, submit for approval
No limit on number of offices – but
• Each office added will slow down the webpage
eCC access is the same – request office in eAccess
• The system will log the user onto eCC automatically when the eCC
Cases icon is clicked
The New MyPO
The New MyPO
The New MyPO
The New MyPO
APO – Recommend they have MyPO access for all thier
assigned RMPOs
Offices are still required to log on twice a day
If you have questions or problems with the Retail Inventory
section – contact Retail - not OPS
eCC questions or problems – contact Manager, Consumer &
Industry Contact or Holly Johnson at the district
end
HQ e4003 Program
Replacing the Dakotas Rural 4003 Program

50% of offices by end of FY13

100% of offices by end of CY2013

eAccess vrs Rural Specialist approval
 Ace userid & password used to log on

Official Form 4003 does not display boxes
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HQ e4003 vrs Dakotas 4003
The center column of the
Form 4003 page is the
Header
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HQ e4003 vrs Dakotas 4003
The Line of Travel Worksheet is the Route (Body)
Fills the mileage on the form 4003 page
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HQ e4003 vrs Dakotas 4003
Dismount Worksheet
Dismount locations
Weekly dismounts
Daily feet
Collection Compartments
Parcel Lockers
Fills the weekly dismounts,
weekly dismount distance,
number of collection
compartments and parcel
lockers on the Form 4003
page.
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HQ e4003 Program 
Changes made but not submitted
Multiple 4003s
created but not
submitted
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HQ e4003 Program 
Bank Time actions and Base Hour actions
Error Message
Changing the number of
boxes is a Bank Time action
Changing the number of
Collection compartments
and/or Parcel Lockers is
a Base Hour action
So the 4003 Program
looks for a Base Change
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HQ e4003 Program
Bank Time actions add/remove time to the route’s “Bank”:
• Add/remove miles, boxes, stops
• Add/remove dismounts, distance
Base Hour actions add/remove time to the route’s Standard
Hours:
•
•
•
•
•
•
•
•
Adjustments moving deliveries and territory between routes*
Detour
Collection Compartment
Parcel Locker
Lock Pouch
Seasonal boxes
Hardship deliveries
Vehicle data
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Base Hour actions change the route’s Standard Hours
Bank Time actions change the route’s “Bank” time
The 4241-A doesn’t match the 4003.
The mileage, regular, and/or
centralized boxes totals are not the
same.
Check the effective
dates. Make sure
they match.
When boxes and miles are
added (or subtracted) to a route,
the time associated with the
changes are put in “the bank”.
When the bank gets to +/- 60
minutes, the miles and boxes will
update, the Standard hours will
change, the Evaluated Hours
may change and the bank will
reset to 0:00.
Mileage on the 4241-A
This number is the miles the
EMA is based upon –it is
rounded to the nearest whole
mile
This number is the actual miles
which the route evaluation is
based upon
E = EMA
G = Government vehicle, no EMA paid
end
BANK TIME Actions
A Bank Time action increases or decreases “Bank” time
of the route
Adjustments (simple) & Extensions which
• Add/remove miles, boxes, stops
• Add/remove dismounts, distance
These are the majority of 4003s submitted
BASE HOUR Actions
A Base Hour Action immediately increases or decreases Standard Hours of a
route. There are two types of Base Hour Actions
1. Automatic Base Hour actions:
• Collection Compartment
• Parcel Locker
• Locked Pouch
• Vehicle Data
2. Manual Base Hour actions:
• Territorial Adjustments*
• Hardship Delivery
• Detour
• Seasonal Route
• Remeasurement
Entered in the Base Change section on the 4003:
1. Automatic Base Hour Actions
Time Factors:
• Collection Compartments - 1 minute
• Parcel Lockers - 2 minutes
• Locked Pouch - 30 minutes
• Vehicle Data - minimum of 30 minutes; determined by route mileage
Standard Hours of the route will automatically change when the 4003 is
processed
2. Manual Base Hour Actions
Time Factors:
• Miles - 12 minutes per mile
• Stops - Zero (no affect on Standard Hours)
• Dismounts - .10 minute per weekly dismount
• Dismount Distance - .00429 minute per foot
Dismounts and Dismount Distance are entered by the week:
A 20 foot (round trip) dismount that the carrier does M-F (5 days a week)
adds 5 weekly dismounts and 100 feet to the Weekly Dismount Distance
(20 feet X 5 days/week)
• Regular Boxes - "non-L" route - 2 minutes per box plus the Volume Factor
"L“ route - 1.82 minutes per box plus the Volume Factor
• Centralized Boxes - 1 minute per box plus the Volume Factor
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Mixing BASE HOUR Changes
Do not combine Automatic with Manual Base Hour Actions on the 4003
unless it is a Territorial Adjustment.
• If both are entered the 4003 will prompt for a Base Change
• The Base Change entered will override the Automatic Base Hour Change
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Seldom Used
Adjustment Adjustment
(Simple) (Territory)* Extension Coll/Comp
Select Route Vehicle
Number of Locked Pouch
Stops
Avg Daily Weight of Locked
Pouches
Option Election
Parcel
Locker
Hardship*
Detour*
(after 30
days)
Seasonal
Route*
Option
Election
Locked
Pouch
X
Vehicle
Data
Re
New
Dis
Con
Convert
measured* Route* continued solidation* to Reg.
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Route Length Miles
X
X
X
X
X
X
Stops
X
X
X
X
x
X
X
X
Regular Boxes
X
X
X
x
x
X
X
X
Centralized Boxes
X
X
X
x
x
X
X
X
Total Boxes
X
X
X
x
x
X
X
X
Total Dismounts
X
X
X
X
X
X
Total Dismount Distance
X
X
X
X
X
X
X
Collect Comp
X
X
X
X
X
Parcel Locker
X
X
X
X
X
AUTO
AUTO
YES
YES
Base Change
NO
YES
NO
YES
YES
YES
NO
AUTO
AUTO
YES
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Base Hour Actions and Bank Time
An Automatic Base Hour Action can be submitted when the route has
time in the bank (either + or – minutes in the bank)
A Manual Base Hour Action will erroneously erase any bank time
In most cases these are Hardship and Detour Actions
Entering a Manual Base Hour action when the route has
time in the bank
Open the 4003, look at Existing values on MainFrame
The Standard Hours are 50:12
This route has 15 minutes in the “Bank”
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Entering a Manual Base Hour action when the route has
time in the bank
Calculate the time associated with the type of action, in this case it is a Hardship
Delivery which adds .50 miles, 1 dismount/6 days a week and 15 feet daily
dismount distance
.50 miles = 6.00 minutes
1 dismount x 6 days a week = 6 weekly dismounts which = .60 minute
15 daily feet x 6 days a week = 90 weekly feet which = .39 minute
6.00 + .60 + .39 = 6.99 or 7 minutes a week
Add to the route’s Standard Hours 50:12 + :07 = 50:19
If we were to change the route’s Standard Hours on the 4003 and
submit, the 15 minutes of Bank time will be lost.
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Entering a Manual Base Hour action when the route has
time in the bank
Click on Display 4241A Values
This screen will pop up
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Entering a Manual Base Hour action when the route has
time in the bank
This displays the miles, number & type of boxes, dismounts & dismount
distance on the route when it had zero bank time.
Since this time the route has added 4 regular boxes with gave the route
15 minutes in the Bank
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Pick effective date
Choose Hardship
Update LOT and
mileage in Line of
Travel Worksheet
Reset Regular
boxes back to
when bank was
zero
Update dismounts
& distance in
Dismount
Worksheet
Save and Submit to District
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After submitting to district this message will pop up
Pick “Yes”
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Next you will get this message.
This will rebuild the Bank time back to 15 minutes after the current number of
boxes are entered and the Update button is picked
651
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End
Creating a Route Inspection 4003
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HQ e4003 vrs Dakotas 4003
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Now you can edit the line of
travel – adjust column
widths, row heights,
add/delete columns, change
font size, etc.
end
Rural MOU – Rural Routes in RMPOs
In POSt Plan implemented offices, rural routes domiciled
in RMPOs are assigned to the APO finance number.
All regular rural carriers and leave replacements are also
assigned to the APO finance number.
After implementation, the RMPO no longer has any rural
routes or rural carriers assigned to its finance number.
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Rural MOU – Rural Routes in RMPOs
Regular Rural Carriers
•
Seniority for the carriers in the RMPO will be merged with
carriers in the APO and any other RMPO assigned to the
APO
•
The Relief Day Work List (RDWL) will remain separate for the
APO and each RMPO
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Rural MOU – Rural Routes in RMPOs
Leave Replacement Carriers
•
Leave replacement “seniority” will be merged
•
Determining “the longest period of continuous service in the
office” will include the time assigned to the RMPO before the
merge
•
The leave replacement assignment list (matrix) will include all
routes in the APO and RMPO(s)
•
Management will review the leave replacment matrix to
determine if additional cross training is necessary
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Rural MOU – Rural Routes in RMPOs
Leave Replacement Carriers
•
Each RMPO will be considered a separate delivery unit
•
RMPO(s) are other delivery units within the office (APO)
•
When the leave replacement matrix exhausted in the delivery
unit, other leave replacements in other delivery units within
the office will be designated to work prior to selecting a
regular rural carrier to work
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Rural MOU – Rural Routes in RMPOs
Leave Replacement Carriers
•
Leave replacements assigned to an aux route in an RMPO
will continue in that assignment
•
A new aux route assignment will be filled by offering the
assignment to all leave replacements working in the APO and
RMPO(s)
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Rural MOU – Rural Routes in RMPOs
Job Bidding
•
All rural carriers will be eligible to bid on all regular route
vacancies in the APO and RMPO(s) based on seniority
Afternoon/Saturday Clearance
•
•
•
Record the time used for 6 consecutive delivery days
Base hour change will be made to the route evaluation
Instructions from OPS will be provided
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Rural MOU – Rural Routes in RMPOs
Local Procedures
Managers responsible for rural routes in RPMO(s) should
establish local procedures for:
• Submission of leave requests
• Stamp Stock replenishment
• Administration of Safety/Service talks
• Scheduling
• Posting of vacancy announcements
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Rural MOU – Rural Routes in RMPOs
Electronic 4240 Program
•
The APO office will use the electronic 4240 Program
beginning 10/19/2013
•
Rural carriers and leave replacements in RMPO(s) will be
entered in the APO 4240
•
The RMPO will email, fax, or call the APO daily with the rural
carriers begin, leave, return, end, lunch and any other time
from the previous workday.*
end
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RDWL - Relief Day Work List
Sign up periods are only available twice a year, the two weeks before the
beginning of the rural guarantee period and the two weeks before the first full pay
period in May
ALL regular rural carriers regardless of route classification will be given the
opportunity to place their name on the list
If a regular carrier is needed to work on the relief day:
• Select from the RDWL by seniority on a rotating basis
• Accept volunteers from regular carriers not on the list
• Force regular carriers not on the list by juniority
(a regular carrier can be bypassed if would cause the carrier to exceed 2080
workhours or 56 actual hours within one week)
RDWL - Relief Day Work List
Carrier is on the RDWL and is scheduled by management to work their relief day, the
carrier has the choice of compensation:
• DACA R Code – Future X Day scheduled by mutual agreement between
management and the carrier
• DACA 3 Code – 50% daily wage and future X day scheduled by management
• DACA 5 Code – 150% daily wage and no X day
Carrier not on the RDWL and is scheduled by management to work their relief day, the
carrier is compensated:
• DACA 3 Code – 50% daily wage and future X day scheduled by management
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RDWL - Relief Day Work List
Between the beginning of the Guarantee period, October 19, 2013 and
the end of the Christmas OT period, December 27, 2013
• All X days earned MUST be used in the same pay period
• No banked X days can be used during this period.
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