Transcript Do`s and Don`t`s!!!

2012 Call for Proposals
Erasmus for Young
Entrepreneurs
Info Days in European Capitals
DG ENTERPRISE AND INDUSTRY
Unit E.1 Entrepreneurship
Part 1
Objectives, applicants,
geographical coverage,
activities
2
Erasmus for Young Entrepreneurs
... to facilitate exchange of experiences,
learning and networking for new EU
entrepreneurs through periods spent at
SMEs of experienced entrepreneurs in
another country.
Fostering of Entrepreneurship and Internationalisation
Competitiveness of Start-up Entrepreneurs and
newly established SMEs in the EU
Benefits of New and Host Entrepreneurs
Benefits for Host
Entrepreneurs
•Access new skills and
innovative knowledge
•Work with a young fresh
mind contributing new
ideas
•Gain knowledge and
intelligence about the
foreign markets
•Opportunity to establish
a new business
partnership with an
entrepreneur from
another country
Benefits for New
Entrepreneurs
•Get experience & advice
from seasoned
entrepreneur
•Develop international
contacts
•Get knowledge about
foreign markets
•Providers, clients, coventuring opportunities
Main Actors Involved
European
Commission (EC)
Support Office (SO)
Intermediary
Organisations (IOs)
Host Entrepreneurs (HEs)
New Entrepreneurs (NEs)
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EYE in Practice
The 4 Steps of an Exchange
Matching
Online
Application
Contracting
and
preparation
Stay
abroad
STEP 1: Online application
1. Application from NE
(business plan, CV,
motivation);
2. Application checked by
IO;
3. HE states interest to
participate (CV and
motivation);
4. File is checked by IO.
How to apply? :
www.erasmus-entrepreneurs.eu
STEP 2: Matching
Matching of NE and HE
with the help of the 2 IOs
STEP 3: Contracting and
preparation
1. HE, NE and IOs
establish agreements;
2. NE does pre-departure
induction;
3. NE receives a grant.
STEP 4: Stay abroad
1. Duration: 1-6 months;
2. On-the-job training,
work on concrete
projects
3. On-site support
provided to the NE by
the Host IO;
4. Reporting about the
exchange.
Expected Output
Participation of around 550 New Entrepreneurs in the Programme
Creation of new businesses and spin-offs
Increase in international activities of entrepreneurs and companies
Creation of new jobs
Reduction in early failure rate
More innovation in exisiting companies
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Feedback from New Entrepreneurs
Feedback from Host Entrepreneurs
Would you consider hosting
another NE in the framework
of this programme in the future?
Feedback from Host Entrepreneurs
Who can participate in the call?
Any public entity or private body active in the field
of business support can participate, in particular:
Public authorities active in economic affairs, enterprise
or business support
Chambers of commerce and industry, chambers of
handicrafts or similar bodies
Business support organisations, start-up centres and
incubators
Business associations and business support networks
University-business links
Key Questions…
…and Answers
Which countries can participate?
EU Member States and
countries participating in CIP
How to apply?
Business support organisations
can apply individually or in a
consortium (at least 2 entities
from the same or different
countries)
Which activities will be
supported?
Intermediary Organisations have
the task to enhance and facilitate
the mobility of new entrepreneurs
How long will the project last?
The projects will span a time
frame of 24 months (1st February
2013 until 31st January 2015)
Main deliverables of a Project
Proposal
50–80 entrepreneurs involved in a successful
relationship, either as New or Host Entrepreneur
Services linked to these relationships (promotion,
information, training, advice, contracts, management
of financial assistance, logistical support etc.)
Quality control, evaluation, reporting and active
networking
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Main Contractual Deliverables
Six-monthly management reports
including report on promotion activities
Interim Technical Implementation
Report and Finanical Statement
Final Technical Implementation Report
and Financial Statement
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Do’s and Don’t’s!!!
Understand well your objectives:
50 NEs/HEs=50RLTs
(except if they are intra-consortium).
Do not underestimate the challenge of reaching this
objective – especially for new IOs or Single IO
consortia (better pair up with an experienced IO).
Bear in mind that matchmaking is very time
consuming!
Know and trust your partners! Assess their motivation
and capacity!
Do’s and Don’t’s!!!
Access to Host and New Entrepreneurs is KEY!!!
Approach promotion and recruitment for HEs and
NEs differently.
Experience with international projects, access to
international networks and contacts are a must!
Whilst specialisation (sector, country etc.) inside a
consortium is allowed, you cannot refuse an NE
because he/she does not match your specialisation.
Part 2
Budget, payments,
timing
26
Budget foreseen for the 2012 Call
Total
Commission
budget:
€3 100 000
Maximum
funding:
• Consortium:
€180 000
• Single Applicant:
€150 000
Commission
will be able to
fund around
20 project
proposals
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Financial Framework for IOs
Maximum EC
contribution is
90% of the total
eligible costs
EC reimburses
100% of financial
assistance paid to
NEs – with a
maximum overall
threshold of
€100 000 and
max. €6 600 per
NE
Management costs
are reimbursed up
to a maximum of
75%
Reimbursement
according to
efforts declared
(see work
packages in
proposal
template) and
objectives
achieved
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Country where the NE stays
Lump Sum per month
in €
Denmark, Liechtenstein, Norway
1100
United Kingdom, Ireland
1000
Finland, Israel, Sweden
950
Austria, France, Iceland, Italy
900
Belgium, Germany, Luxembourg, Netherlands, Spain
830
Cyprus, Greece, Portugal
780
Turkey
750
Croatia, Malta, Slovenia
720
Estonia, Hungary
670
Czech Republic, Latvia, Poland, Slovakia
610
Bulgaria, FYROM, Lithuania, Montenegro, Romania, Serbia
560
Albania
530
The 4 Work Packages
Work Package 1: Management,
Networking and Reporting
Work Package 2: Promotion of the
Programme and Recruitment of
Entrepreneurs
Work Package 3: Relationship Building
Work Package 4: Relationship
Management
Example on how to Calculate the Budget
You plan 70 entrepreneurs (35 NEs and 35 HEs).
NEs travel for an average of 3 months (paid €800/month)
Total financial assistance to NE: €84.000
Effort for WP 1 & 2: 105 person-days
Effort calculated (average) for WP 3: 140
person-days
Effort calculated (average) for WP 4: 158
person-days
Daily personnel rate: €200 *403 days= €80.600
Total direct costs: €84.000+€80.600 = €164.600
The example does not include other eligible costs such as
travel, consumables… which are also considered as project
management costs
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Calculation of EC Contribution
Total eligible costs: €164.600 direct costs + 7% for overheads = €176.122
• Financial assistance to NEs: €84.000
• Project management costs: €92.122
Max. reimbursement:
• 100% of Financial assistance to NEs: €84.000
• 75% of management costs: €69.092
TOTAL max reimbursement: €84.000 + €69.092 = €153.092
Max. EU funding: up to 90% of estimated total eligible
costs: €158.510
Lowest ceiling applies!
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Co-financing from Applicants
(not to be confused with co-financing from third parties)
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Payments to EPs and Reports
Payments
Conditions
Pre-financing
30% of grant
Interim Payment
 In line with costs incurred but not
more than 50% of the maximum
amount of the grant;
 On the basis of the approved interim
report and financial statement
(45 days following 1st February 2014
= half way through the contract)
Final Payment (of balance)
On the basis of the approved final report
and the final financial statement
(March 2015 = within 2 months
following the closing date of the
contract)
Do’s and Don’t’s!!!
Do not forget to include the lump sums for NEs in your budget (under
“Miscelleanous”)!
Your budget should be detailed and should correspond to the
deliverables/descriptions in the project proposal.
The budget should be cost-effective. Items referred to in the budget
(e.g. consumables) should be necessary for execution of the
Programme.
Sufficient management costs for the Lead IO – for the overall
coordination of the European Partnership – should not be neglected.
Do not subcontract “core activities”. Limit subcontracting to 20% of the
eligible costs.
Part 3
Eligibility, selection,
award criteria
36
Electronic Submission
To faciliate the application process and
the management of proposals, this
year’s Call for Proposals will be
SUBMITTED ELECTRONICALLY.
Further information on the electronic
submission can be found in the GUIDE
FOR SUBMISSIONS.
The Successive Stages of the
Selection Process
Admissibility
(date, time)
Eligibility
(legal status,
geography,
non-profit
etc.)
Exclusion
(declaration
on honour,
bankruptcy
etc.)
Selection
(financial
and
operational
capacity)
Award
(quality
criteria,
ranking)
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Award Criteria
Criteria
Maximum Score
Relevance
30
Quality
25
Impact
25
Budget and cost-effectiveness
20
 Minimum score: overall score of 70% + 50% of each
criterion.
 Please note that the Evaluation Committee will be assisted
by external evaluators.
 For details please check the award procedure in the Call
text and the Evaluation Criteria in Annex 3.
Meetings and Indicative Deadlines
Deadline
for submission of
proposals:
31st May
2012
Award
decision,
information
to applicants
and financial
commitment:
October/
November
2012
Signing of
grant
agreements:
November/
December
2012
Duration of
projects:
February
2013 –
January
2015
Submission
of final
reports:
March 2015
Do’s and Don’t’s!!!
Check the completeness of your proposal (all financial and
budgetary forms, signatures etc. from all partners)! Each
partner can only participate in 1!!! project proposal.
Use the Implementation Manual but DO NOT ‘copy paste’.
Do not reinvent tools which are already available.
Get acquainted with the Erasmus for Young Entrepreneurs
Programme – Website, Implementation Manual, User
Manuals etc.
Clearly describe the division of tasks and responsibilities
between partners in the project proposal.
Further Information
The full text of the Call for Proposals:
http://ec.europa.eu/enterprise/newsroom/cf/itemdetail.cfm?item_id
=5774&lang=en
The Guide for Submission and the Submission Set – available soon
at:
http://ec.europa.eu/enterprise/contracts-grants/calls-forproposals/about-our-grants/index_en.htm
Dedicated Programme website:
www.erasmus-entrepreneurs.eu
Contact:
European Commission, DG Enterprise and Industry,
Unit E.1 Entrepreneurship, B-1049 Brussels
Email: [email protected]
How to find a Project Partner?
Enterprise Europe Network:
http://www.enterprise-europenetwork.ec.europa.eu/index_en.htm
Network of exisiting Intermediary Organisations:
http://www.erasmus-entrepreneurs.eu/page.php?cid=5
List of Participants of Info Day
THANK YOU FOR YOUR
ATTENTION!