WSC 2013 Final Report - Winter Simulation Conference
Download
Report
Transcript WSC 2013 Final Report - Winter Simulation Conference
June 2014 Board Meeting
WSC 2013 Final Report
Summary
•
•
•
•
Date – December 8-11, 2013
Location – Washington DC
Hotel – JW Marriott
Theme:
– Simulation: Making Decisions in a Complex
World
Committee
•
•
•
•
•
•
•
•
General Chair – Ray Hill
Program Chair – Mike Kuhl
Business Chair – Marty Miller
Board Liaison – Christos Alexopoulos
Exhibits Chair – Dave Sturrock
Sponsorship Chair – John Fowler
Registration Chair – JO Miller
Publicity Chair – Manuel Rossetti
Sub-Committees
• Proceeding Editors
– Raghu Pasupathy
– Seong-Hee Kim
– Andreas Tolk
• Publicity Chair
– Manuel Rossetti, Chair
– Oliver Rose
– Loo Hay Lee
Statistics
• Exhibitors
– Total revenue of $37,550
• Sponsors
– Total sponsor income of $7,500
• Room Block
– Exceeded the room block in November
– Even added more on Saturday
– Extra days needed for Sunday vendor session
• Registration – 742 paid attendees
Registration (Long Term)
Attendee Breakdown
Attendee Breakdown
Attendee Breakdown
Registration (graph)
Weeks Out (13-x)
Military Registrations
• WSC Foundation gifted $5K
– Stipulation was active duty only
– Determined “cost” of attendee as $177
– Gave 25
•
•
•
•
US Marine Corp – 7
US Army CAA – 7
US Air Force A9 – 5
Others – 6 (5 AF, one Army)
Misc Facts
• Issued about 75 invitation letters
– Verified paper acceptance
– Asked for registration proof
• JO Miller checked all contributed and
invited papers for registered authors
– 5 contributed papers
– 6 invited papers
• Sandy & Mike re-checked
– 1 in INV and 2 in CON
Sunday Vendor Activities
•
•
•
•
•
•
•
•
AnyLogic
Emulate3D
Mathworks
ImagineThat
RockwellARENA
Frontline
Simio
Sim 101
85
52
85
48
81
62
80+
21
Budget Summary
Registration Revenue
• Registrations - 742 total paid registrants
Revenue Summary
Revenue Summary
Expense Summary
Expense Summary
Program Summary
Submissions
Papers
Submitted Accepted
Contributed
299
206
Invited
150
140
Total
449
346
• Reviews/Paper:
2.24 per contributed paper
1.75 per invited paper
• Contributed Paper Acceptance Rate: 69%
PhD Colloquium
• PhD Colloquium:
Coordinator: Nurcin Celik
Plenary Talk: Dr. Frederica Darema, AFOSR
36 Participants
24 Final year students with full papers
12 Poster session only
4 Session (10 minute presentations)
Poster Madness
• Fast-paced, 2 minute presentations by
authors in 3 parallel session
• 38 Participants
Proceedings
• Proceedings
4108 Pages
452 Files
• Program Book,
166 Pages
18 Files
Ref.
2012, 17x pages
2011, 174 pages
2010, 152 pages
The No Shows
• The weather did not affect us as much as
feared
• One no-show with no contact
• One cancelled day of with no reason
• One no-show due to visa problems
• One military session cancelled (last
session)
Paper Review Process
• 2 Track Coordinators
Tried for 1 in US and 1 outside US
• Track Committees
Early commitment for reviewing
Bidding/conflict flags used at different levels
Can be difficult with limited time
Paper Management System
• Linklings provided excellent support
• HUGE Learning Curve
• Changes made:
Added links from PhD submissions to Full
paper submissions
Worked with Linklings and Omnipress to
improve generation and transfer of TOC,
Author Index, Author Directory, and Printed
Program via HTML files
Paper Management System
• Suggested Changes:
Stage needed for editing process
Source files needed for Poster and PhD
Colloquium Extended Abstracts
Publishing
• Good to work with after initial issues of
transferring files
• Edits after transfer to Omnipress take
significant time
Changes need to be made in multiple places
(e.g. TOC, program, author index, author
directory)
Misc Requests
• Video recording services or photographer
• Baby sitting services for attendees
• Cross posting sites
– http://www.sim-one.ca/events/2013-wintersimulation-conference
•
•
•
•
Social media; see above
AV services
Student volunteers
Lots of investment opportunities
Some Lessons
• Extend the Saturday block if you keep the
Sunday vendor tutorials
• Make the box lunches part of the contract
agreement
• Get website up as soon as possible
– Stub link the registration and hotel sites with
dates of actual availability
• Contact emails go to 3-4 folks; ensure
emails get answered
New Stuff
• WSC Foundation Grant was quite
welcome
• Furthered the Sunday vendor session and
this should continue
• The new opening ceremony format was
quite well received
On behalf of Mike, Marty,
Raghu and myself, a special
thanks to the WSC Board of
Directors for entrusting us with
WSC 2013 – it was an honor
and a privilege