Organizing the Evaluation of Electronic Resources

Lenore England, Digital Resources Librarian Li Fu, Digital Services Librarian [email protected]

ALCTS Webinar Wednesday, May 4, 2011 – 2-3 PM, EDT Hosted by ALCTS, the Association for Library Collections & Technical Services

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I. Introductions

Li Fu, Digital Services Librarian Lenore England, Digital Resources Librarian 2

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How to organize evaluation process

II. Objectives • Complexities • Implemented of collection development Quickly • Diverse management Resources, Tools, and • Solution – ERM Evaluation Central Site Staff • Ensure quality of Electronic Resources 3

Objectives (cont.) •

Other library possibilities!

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III. UMUC and the Library

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About UMUC • University System of Maryland • Worldwide • Non-Traditional Students • 100 Bachelors and Masters Programs • Doctor of Management Programs • 77% of Classes Online Image: ©2011 UMUC. All rights reserved.

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UMUC Library • Almost Entirely Online • Resources, Services, Instruction • 28 Staff – 19 Librarians, 9 Staff • Mission: – Library and information literacy education – Partnering with UMUC’s schools and faculty – Worldwide library resources and services Image: ©2011 UMUC. All rights reserved.

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Library Services • 24x7 Reference • Information Literacy Instruction • Online Collections • Document Delivery/ILL • Circulation of USMAI Consortium Materials • E-Reserves in the Online Classroom Image: ©2011 UMUC. All rights reserved.

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IV. Poll Getting to know you - What type of organization do you represent?

• University/Research Library • College/Community College Library • Special Library • Public or K-12 Library • Other 9

V. Small Solutions, Big Results

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What did we do to organize?

Tools Electronic Resources ERM Staff

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VI. Electronic Resources Evaluation Process

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The Evaluation Period • What is done?

– Well in advance – Review and selection – Continuation, addition, or cancellation • All done for the next fiscal year’s budget 13

What can happen?

• Multifaceted • Endless range of electronic resources and tools •Unwieldy… • Preparation • Review • Making decisions 14

Process Evaluation period Spreadsheet Meetings Discussion notes 15

Tiered list Process (cont.) Main evaluation spreadsheet ERM team: Trials, fact sheets, pricing to Liaisons Blog posting 16

Decisions Process (cont.) Budget Tools Library staff 17

VII. Solution: Implement LibGuides

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Seeking a Solution • Reviewed possible ERMS –

Commercial

: EBSCONet ERM Essentials, CONTENTdm, SharePoint, SpringShare LibGuides –

Open Source

: Access ERM (aka ERMes), CUFTS, ERMS – ERMS Comparison – Solution found 19

Solution: Springshare LibGuides • Designed to host subject guides • Familiarity among staff • Embedded web 2.0 features • Portal to resources, tools & staff • Easy to update and maintain • Interoperable with existing RIMS 20

Solution Implemented • Tour of the LibGuides site – ERM evaluation central site – Template site URL http://tinyurl.com/5s4ptzl 21

ERM Evaluation Central Site

The UMUC library evaluation central home page

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ERM Evaluation Central Site (cont.)

The UMUC library evaluation central add, upgrade, and drop list page

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ERM Evaluation Central Site (cont.)

The UMUC library evaluation central trials and fact sheets page

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ERM Evaluation Central Site (cont.)

The UMUC library evaluation central liaison information page

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ERM Evaluation Central Site (cont.)

The UMUC library evaluation central final decisions/budget page

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VIII. Poll Do you use LibGuides for any function other than subject guides, if you have LibGuides at your organization at all? • Yes • No • Thinking about it • Not applicable 27

IX. Application to other library areas

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Other Application Possibilities • Cataloging • Acquisitions • Collection development • Subject Specialists • Beyond… 29

X. Outcomes and future development

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Outcomes • Streamline the process • Heavily used by library staff and liaisons • Positive feedback • Better understanding of ERM 31

Future Development • Integrated with ERMS • Content management 32

XI. Conclusions

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Conclusions • Quality and relevance of resources • Cost-effective solutions • Ready to implement • Multiple purposes and “out of the box” thinking • Easy to maintain • Evolve over time • Apply to other areas 34

Questions or comments?

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Thank you!

Lenore England Li Fu [email protected]

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References England, L., & Fu, L. (2011). Electronic resources evaluation central: Using off the shelf software, Web 2.0 tools, and LibGuides to manage an electronic resources evaluation process.

Journal of Electronic Resources Librarianship

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(1), 30-42. doi:10.1080/1941126X.2011.551093

England, L., Fu, L., & Miller, S. (Speakers). (2011, April 1). Checklist manifesto for electronic resources: Getting ready for the fiscal year.

ACRL 2011 Virtual Conference

. [Webcast]. Philadelphia, PA: ACRL. Retrieved from http://www.learningtimes.net/acrl/2011/day2-session6/ 37