Transcript Preparations for Poll

COLLECTORATE AUDITORIUM,KARIMNAGAR
Topics
 EVM - INTRODUCTION
 REQUIREMENT OF VOTING MACHINES
 EVM FIRST LEVEL CHECK
 RANDOMIZATIONS
 PREPARATION OF EVMs-BU and CU
 MAINTENANCE OF RECORDS OF EVMs
 POLLING MATERIALS REQUIRED FOR EVMs
EVM - INTRODUCTION
REQUIREMENT OF VOTING
MACHINES
 Separate Voting Machine for each PS
 Simultaneous elections – two separate sets
 No. of Control units = No. of PS
 No. of Ballot Units = 1 for upto 16 candidates
 10% reserve – rural areas, 5% - urban areas
 For example – If no. of PS = 200 (160 – urban,40 –
rural), then of No. of EVMs required - 168+44=212
 In AC s where no. of contesting candidates >16,PO
should arrange BU s
EVM FIRST LEVEL CHECK
• First Level Checking of EVM is technical and physical
examination of the machine by the engineers of the
BEL/ECIL.
• FLC when to be done : Sufficiently in advance before
every General Election.
• FLC is to be completed before finalization of the list of
contesting candidates in an election.
• FLC should be done at Dist Head quarters.
• DEO shall nominate a nodal officer at his level
and intimate the same to the CEO.
RANDOMIZATION
 FIRST RANDOMIZATION – Adhesive Label
 Defective CU and BU should be isolated
 FLC OK in EVM Tracking software
 Database of CU and BU s verified and certified
First Randomization
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After FLC of EVMs, the first randomisation of EVM
(BU & CU) to be done to allocate AC wise.
This randomisation can be done in the EVM Tracking
Software.
The DEO to fix the schedule of first randomisation
and inform the political parties to remain present.
After random allocation of EVM for election, random
allocation for training and awareness is to be done.
First Randomization
 After fixing the schedule,randomization to be done in
presence of political parties.
 Randomization will be done using a computer
software
 Sticker of GREEN Color – used for Polling;Sticker of
YELLOW Color – used for Training/Awareness
 After 1st randomization, separate list of CU s and BU s
allotted to each AC for use at polling and Training to
be prepared,signed by DEO’s representative and RO
and handed over to representatives of Political Parties
After First Randomization
 RO shall take charge of CU s and BU s
 Meant for Polling – RO’s strong room 24X7 security.
Representatives of political parties can remain present
during sealing of strong room.
 Meant for training – handed over to concerned
officials
Second Randomization
After preparation of list of contesting candidates
 Purpose – to allocate EVMs randomly to PS
 RO should fix a date of preparation of EVMs for poll (Candidate
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set)
Date – after last day of withdrawal of candidates and finalization
of ballot papers
Preparation shall be carried out in a large hall which can
accommodate all EVMs to be prepared and all personnel
concerned. Annexure XLVII will be complied by RO
Entry to this hall shall be on production of Identity Card issued
by the DEO.
The hall should be sanitized – free from all electronic device
(except devices carried by the engineers of EVM).
Only one entry provided with metal detector door frame and
guarded by the police
Preparation of EVM by RO
After preparation of list of contesting candidates
 PS number should be marked in EVM tracking software
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against those BU s and CU s.others to be marked as
‘Reserve’.
Such list to be given to all candidates with written
acknowledgement
Any candidate/agent present at the hall may choose to get
the CU/BU checked again through mock poll cum result
verification.
RO should do a random verification of atleast 10% of such
CU-BU pairs
Address tagging to be done at this stage itself- both for CU
and BU
Important
 Personnel with valid ID and passes will be allowed
 Only authorized engineers of BEL and ECIL shall be
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associated for technical support
Outer cover of BU s shall be opened and inside of BU is
shown to candidates
No BU and CU repairs should be carried out at this time
Print out of results of mock poll for atleast 5% of total
EVMs shown to representatives
Preparation shall be supervised by RO or one of the AROs
deputed.Entire process to be fully video graphed
PREPARATION OF EVMs
 Preparation of Ballot Unit
 Interlinking of BU and CU
 Preparation of Control Unit
Sub-Units of EVM
Interconnecting Cable
Control Unit
Ballot Unit
Ballot Unit - Details
Ready Lamp
Slide Switch Window
Candidate’s Button
Candidate’s Lamp
Ballot Paper Screen
Ballot Unit - Internal parts
Ready Lamp
Slide Switch
Candidate’s Button
Masking Tab
PREPARATION OF BALLOT UNIT
 Ballot Unit has to be prepared by RO
 Inserting and fixing ballot paper
 Masking Candidate buttons with white color tabs
 Setting the slide switch at appropriate positions 1,2,3,4
 Sealing ballot unit in annexure XXX
Interlinking BU and CU
 First Ballot unit alone is plugged to the Control unit
 The socket for connecting BU and CU is provided in
the rear compartment of the CU
 Power switch in rear compartment of CU to ON
 Connecting the Ballot Units and interlinking BU and
CU needs practice to avoid any damage to the
machines
Control Unit - View of Bottom
Compartment
Power Switch
Connector for
Interconnecting Cable
Bottom Compartment
Cover
Connector for
Auxiliary Unit
Control Unit
ON Lamp
Display Section
Busy Lamp
Candidate Set Section
Result Section
Ballot Section
Ballot Button
Total Button
Control Unit - Display Section
4-Digit
Display Panel
ON Lamp
Busy Lamp
2-Digit
Display Panel
Control Unit - Result Section
Result I
button
Clear button
Close
button
Result II
button
Inner
latches
Frames for
Paper seal
Control Unit - Ballot Section
Total button
Ballot button
Preparation of Control Unit
 Installation of the battery
 Setting the number of contesting candidates
 Sealing that section of control unit called ‘candidate
set section’
 Read Annexure XXXII and chapter 3 of EVM manual
published by manufacturing company
Control Unit - Candidate Set
Section
Candidate set section
inner door
Candidate set section
outer door
Provision for
thread seal
Latch
Power pack
compartment
Candidate set
button
Plug for
power pack
Provision for
Thread seal
Dispatch to Polling Stations
 Inform the Date and time of opening strong room to
the candidates/agents
Delivery to Presiding Officers
• Before accepting EVM,PO s should check
• Machine number on metal label and adhesive sticker
• PS number indicated on sticker with PS assigned in
address tag.
• Any discrepancy shall be brought to the notice of
concerned and reconciled
ALL the stages of randomization of EVMs shall be fully
covered with videography and records maintained
properly
Important events
 First Randomization should be done after FLC
 Schedule for preparation of EVMs – RO should fix
between 3-5 days for each AC
 In Parliamentary elections – preparation of EVMs to
be supervised by ARO.
 Completion - 8 to 10 days before the poll
SAFE PRESERVATION OF PREPARED
EVMs
 All EVMs including reserve should be kept and
preserved in safe custody of RO in a strong room
under double lock duly sealed.
 Strong room to be opened only on appointed date and
time when machines are to be supplied to polling
parties.A proper logbook to be maintained giving
details of closing and opening of strong room
 In emergency,if strong room to be opened,notice to be
sent the candidates
 Strong room to be guarded all the time under the
supervision not below the rank of DSP
MAINTENANCE OF RECORDS OF
EVMs
 Maintain complete record of all control units and
Ballot units used at election in the form of Master
REGISTER
 Record should show no. of control units and ballot
units with serial numbers including reserve
 EVMs used for training and demonstration purposes
are not to be used for taking Poll on the Poll day
 Separate Register for details of voting machines
supplied to PO s with their names, assigned PS before
Poll and after Poll
POLLING MATERIALS REQUIRED
FOR EVMs
 List of Various Polling Materials –Annexure VIII
 Form 17A-Register of Voters under Rule 49L(1)
 VOTERS’ SLIP
 ADDRESS TAGS – one for CU and one for BU. To be
printed in sufficient quantity well in advance
 SPECIAL TAG – to seal inner door of the Result section
of CU. Prepared at Govt Printing Press
Conduct of Mock Poll
[Ref: ECI letter dated 19/01/2012
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Mock poll shall be conducted normally one hour
before the scheduled hour of commencement of poll.
All contesting candidates should be informed in
writing well in advance in this regard.
Polling agents of at least two candidates should be
present at the time of Mock Poll. However, if polling
agents of at least two candidates are not present, the
Presiding Officer may wait for 15 more minutes.
Commencement of Mock poll
 Candidates may be advised to share the machine no. of
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EVM allotted to specific PS with their Polling agent(s)
so that they are in a position to inspect EVM.
PO s advised to display sticker containing the machine
number to agents present
In case of replacement, special report by SO
mentioning number, reasons and deployment
Machines shall be escorted back after the poll to
strong room
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