Transcript 2014-2015 HR Critical Procedures Training PowerPoint

HUMAN RESOURCES
CRITICAL PROCEDURES
ANNUAL UPDATE 2014-2015
PRESENTERS:
AURORA ZAMORA, DIRECTOR
JOHN CAVAZOS, DIRECTOR
SANDRA L. GOMEZ, HR SPECIALIST
Human Resources Staff
Chief Human Capital Officer
Directors for Human Resources
Human Resources Specialist
Dr. Socorro Espinoza
John Cavazos
McHigh/Memorial Vertical Team
Aurora Zamora
Rowe/Memorial Vertical Team
Sandra L. Gomez
Position Control Clerks
Minnie Barreiro
McHigh Vertical Team
Debbie Harris
Rowe Vertical Team
Belinda Zavala
Memorial Vertical Team
Professional Certification/Sign-up Clerks
Maggie Cantu
Auxiliary Staff
Administration Clerical
Paraprofessional / Hourly Sign-Up Clerk
Yvonne Alaniz
Hourly Sign-Up
Letters A-L for Substitute/Part Time
Bertha Gonzalez
Paraprofessional Sign-up
Letters M-Z Substitute/Part Time
Josie Tamez
Letters A-L
Aldo Martinez
Letters M-Z
Receptionist / HR Clerk
Hilda Perales
Liquid Office
Liquid Office Forms:
http://mws.mcallenisd.net/employment/jobopportunities.html
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Recommendation Form
Employee Action Form
Vacancy Requisition
Part Time Positions Posting
Vacancy Postings
All Positions must be
posted for a minimum of
10 calendar days.
Recommendation Form
Used for recommending New
to the District staff:
• Full time
•Part Time
Action Form
Used for recommending staff
changes:
• Reassignment - within the campus
•Transfer to other campus
•Fund changes
•Add and/or delete additional duties:
•Extra class
•Coaching
…..etc
Employee ID
• Effective September 1, 2013: Districts are
prohibited from using social security numbers
as employee identifiers for any reason other
than taxes.
Board Policy DEC (LOCAL)
REVISIONS
• Request for Personal Leave
• Monitor of consecutive absences
• Extended Medical Leave:
After all available state and local leave days have been
exhausted, a full-time employee shall be granted in a school
year a maximum of 30 unpaid leave days of extended sick
leave to be used on consecutive workdays and only for the
employee’s own personal illness or injury, including
pregnancy-related illness or injury.
A written request for extended sick leave must be
accompanied by a medical certification of the illness or
injury.
Board Policy DEC (LOCAL)
Reimbursement of leave upon retirement:
• Contract employees must provide written notice of intent to retire at least
60 calendar days before the last day of employment.
• Non-contract employees must provide written notice at least 14 calendar
days before the last day of employment.
…For each leave day used during the respective 60 or 14 day notice
period before the last day of employment, an employee shall submit
medical certification of the need for leave. Each leave day used
without medical during this period shall be considered as leave
taken for discretionary purposes and the district shall subtract one
leave day from the number of unused local leave days eligible for
reimbursement, regardless of which type of paid leave the employee
uses. The employee shall be reimbursed, at a rate established by the
Board, for each eligible day of unused local leave, to a maximum of
75 days.
Retirement FAQ
• I am considering retirement. Where do I
start?
– MISD Website-MISD Retirement link
– District & TRS specific Steps
– http://mws.mcallenisd.net/benefits/retirement.html
– Information duplicated on HR and Payroll Department website
– Aida Loya
• 618-6042
Board Policy DEC (LOCAL)
NEUTRAL ABSENCE CONTROL
• If an employee does not return to work after exhausting all available paid
and unpaid leave, the District shall provide the employee written notice
that he or she no longer has leave available for use. The District shall
automatically pursue termination of an employee who has exhausted all
available leave, regardless of the reason for the absence (see DF series).
The employee’s eligibility for reasonable accommodations, as required by
the American with Disabilities Act (see DAA(LEGAL), shall be considered
before termination. If terminated, the employee may apply for
reemployment with the District.
Leaves and Absences
• Return to work after extended absence
(FMLA, TDL, WC)
– Doctor’s release : submit to HR prior to return
approval
– Doctor’s release with restriction: must be
approved by immediate supervisor and submitted
to HR prior to return
Resignations
– Notice to immediate supervisor
– Approval by supervisor must indicate approved
last working day and noted on resignation letter
prior to submitting to HR
Absence Recording
Smart Find Express – SFE
• Deadline for absence calling: 3 pm for day staff and 9
pm for night staff.
– Submit After the Fact memo to Payroll the next day
• Substitute calling
– Cancel job if vacancy hasn’t been filled within a reasonable
time frame
– Jobs assigned - sub reports - committed to pay
– Substitute for Vacancy requests with a teacher of record
– Substitute for Vacancy requests for vacancy *HQ
Substitute for Vacancy
Process for Substitutes for Vacancies
• The steps for processing payroll for substitutes for vacancies is the
same as for regular substitutes with the exception that a Substitute
for Vacancy Request Form must be submitted to Human Resources
prior to the Substitutes first working day.
• Request for vacancy should be submitted to HR to ensure that
substitute is Highly Qualified (HQ) and is cleared to fill in for the
vacancy especially in the case of special funding which require
further approvals.
• The Payroll Department will not process any payment for
Substitutes for Vacancies unless a Substitute for Vacancy Request
Form has been submitted to the Human Resource Department and
approved.
Substitute for Vacancy
Vacancies Only…..
Absences
Jury Duty and Mandatory Court Appearances
– If you have an absence for either, then documentation
must be provided by the employee and the
campus/department is responsible for maintaining it
– A copy must be sent to Payroll. Note job # on
document.
– Notice must include all days of absences
– Campus/department will be required to submit
documentation if it is requested from Auditor
– For a Mandatory Court Appearance, a Subpoena is the
only acceptable documentation
Time Clock
Unreported Hours
• The FLSA does not permit an employer to
benefit from the work of an employee without
compensating them for such work. Therefore,
all hours worked must be reported using the
Time Clock Plus electronic timekeeping
system. Any time spent working while not
clocked in (a.k.a. “working off the clock”) is
strictly prohibited.
QUESTIONS?
Gold Service
Everyday tell at least one person something
you like, admire, or appreciate about them.
Carlson
Thank you MISD Staff!